August 21, 2023 at 7:00 PM - Joint Meeting

1. Establish a Quorum and Call to Order

1.A) Roll call of SMSD Trustees and Stafford City Council Members.

1.B) Announcement by the President and Mayor whether a quorum is present, that the meeting has been duly called, notice of the meeting has been posted for the time and manner required by law, and welcoming those in attendance.

1.C) Invocation

1.D) Posting of the Colors - Stafford High School Army JROTC

1.E) Pledges to the U.S. and Texas Flags - led by Maj. Yulanda Glutz

1.F) National Anthem 

2. Opening remarks by Mayor outlining the basic approach to follow for this joint meeting under Texas Education Code 11.303.

3. Consider adoption of (A) a Joint Resolution Approving and Ratifying Fiscal Year 2022 Defeance and Redemption Certain Outstanding Obligations of Stafford Municipal School District; and Containing Other Provisions Related Thereto, and (B) a Joint Resolution  Authorizing and Providing for the Defeasance and Redemption of Certain Outstanding Obligations of Stafford Municipal School District; and Containing Other Provisions Related Thereto.

3.A) Presentation regarding Defeasance Resolutions.

3.B)  Comments from the public regarding Defeasance Resolutions. 

3.C) Consider adoption of a Joint Resolution Approving and Ratifying Fiscal Year 2022 Defeance and Redemption Certain Outstanding Obligations of Stafford Municipal School District; and Containing Other Provisions Related Thereto. 

1.  Presiding Officers call for a vote from the members of the Board and members of City Council to approve adoption of Joint Resolution.

3.D) Consider adoption of a Joint Resolution Authorizing and Providing for the Defeasance and Redemption of Certain Outstanding Obligations of Stafford Municipal School District; and Containing Other Provisions Related Thereto.

1.  Presiding Officers call for a vote from the members of the Board and members of City Council to approve adoption of Joint Resolution.

4. Opening remarks by the School Board President concerning the 2023-24 budget, tax rates, and budget process.

5. Presentation by SMSD Superintendent Dr. Robert Bostic and Chief Financial Officer Christina Ordonez-Campos on proposed budget and proposed tax rate.

6. Presentation by Mayor of City's contribution to SMSD, and Stafford taxpayers' support provided in SMSD 2023-24 budget, and observations on budget and tax rate and other items.

7. Presentation by the Board President regarding 2023-2024 proposed budget and other related items.

8. Comments and questions by elected officials pertaining to presentations.

9. Public hearing to receive comments regarding SMSD proposed budget and proposed tax rate.

10. Discussion by SMSD Trustees, City Council, and SMSD Administration on comments regarding presentations, SMSD proposed budget and proposed tax rate and items 2, 4-9 on the agenda. 

11. Consideration, discussion and possible action(s) by SMSD Board and City Council to approve the 2023-24 SMSD budget and related actions.

11.A) Consider approval of 2023-24 SMSD budget by SMSD Board and related actions.

11.B) Consider approval by the SMSD Board to suspend the rule requiring a motion and second to take further action.

11.C) Call for a roll-call vote and brief comments from the members of the SMSD Board and members of City Council to approve the 2023-24 SMSD budget as presented.

12. Consideration, discussion and possible action(s) by SMSD Board and City Council to approve and establish the ad valorem tax rate necessary for the support and maintenance of schools and the ad valorem tax rate necessary for the purpose of paying the interest and providing a sinking fund for the payment of bond indebtedness of the Stafford Municipal School District for the tax year 2023 to fund school budget year 2023-24 and related actions.

12.A) Consideration and possible action by SMSD Board of Trustees to approve a tax rate of $.8127 for the support and maintenance of schools for tax year 2023 and related actions.

12.B) Consideration and possible action by SMSD Board of Trustees to approve a tax rate of $.215224 for the purpose of paying the interest and providing a sinking fund for the payment of bonded indebtedness of the SMSD for the tax year 2023 and related actions.

12.C) Presiding officers call for a vote from the members of the Board and members of City Council to approve the tax rate of $.8127 for the support and maintenance of schools for tax year 2023 and related actions.

12.D) Presiding officers call for a vote from the members of the Board and members of City Council to approve the tax rate of .215224 for the purpose of paying the interest and providing a sinking fund for the payment of bonded indebtedness of the SMSD for the tax year 2023 and related actions.

13. Consideration and possible action by City Council to adopt an ordinance providing for the assessment, levy, and collection of ad valorem taxes by the City of Stafford, Texas, for the use and benefit of the Stafford Municipal School District for the tax year 2023 to fund the school budget year 2023-24; providing the date on which such taxes shall be due and payable; providing for penalty and interest on all taxes not timely paid; repealing all ordinances and parts of ordinances in conflict herewith; and containing a severability clause.

14. Consider adoption of a Joint Order of the Stafford Municipal School District and Ordinance of the City of Stafford Calling a Voter-Approved Tax Rate Election for the Stafford Municipal School District; Making Provisions for the Conduct of and the Giving of Notice of the Election; and Containing Other Provisions Relating Thereto.

14.A) Comments from the public regarding SMSD Voter-Approved Tax Rate Election Joint Order and Ordinance. 

14.B) Presiding Officers call for a vote from the members of the Board and members of City Council to approve adoption of Voter-Approved Tax Rate Election Joint Order and Ordinance.

15. Consideration and possible action by SMSD Board of Trustees to adopt a Resolution Requesting School Building Bond Election.

15.A) Comments from the public regarding SMSD Bond Election.

15.B) Board President calls for a vote from the members of the Board to adopt Resolution Requesting School Building Bond Election.

16. Consideration and possible action by City Council to adopt an Ordinance of the City Council of the City of Stafford, Texas Calling a School Buidling Bond Election for the Stafford Municipal School District; Making Provisions for the Conduct of and the Giving of Notice of the Election; and Containing Other Provisions Relating Thereto.

16.A) Mayor calls for a vote from City Council to adopt an Ordinance Calling a School Building Bond Election.

17. Consideration of ratification of approval of interlocal agreement for School Resource Officers for 2023-24 school year by the SMSD Board.

18. Brief closing remarks by SMSD representatives and City representatives.

19. Adjournment