August 14, 2023 at 6:30 PM - Regular Meeting

1. Call to Order

1.A) Invocation and Pledge of Allegiance

2. Public Comment

3. REPORTS AND PRESENTATIONS

3.A) National Honor Society

4. Closed Meeting - Closed meeting will be held for the purposes authorized by the Texas Open Meetings Act, Texas Government Code Section 551.071 - 551.076 concerning any and all purposes permitted by the Act, including but not limited to the following sections and purposes:
Texas Government Code Sections:

4.A) A. 551.071 For the purpose of a private consultation with the Board's attorney on all subjects or
matter authorized by law

4.A)1. 1. when the governmental body seeks the advice of its attorney about:

4.A)1.a. a. Pending or contemplated litigation or

4.A)1.b. b. A settlement offer; or

4.A)2.  On a matter in which the duty of the attorney to the governmental body, under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, clearly conflicts with this chapter;

4.A)3. Consider legal advice regarding items specifically listed on the Agenda.

4.A)4. Consider legal advice regarding Texas Education Code 11.303 and related actions

4.A)5. Obtain legal advice regarding TEA matter

4.B)  551.072 For the purpose of discussing the purchase, exchange, lease, or value of real property:

4.C) 551.073 For the purpose of discussing negotiated contracts for prospective gifts or donations

4.D) 551.074 For the purpose of considering the appointment, employment, resignation, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee

4.D)1.  Consider hiring of professional personnel;

4.D)2. Consider renewals, non-renewals and terminations of contracts for professional personnel;

4.D)3. Consider reassignments, renewals, non-renewals and terminations of contracts for professional personnel.

4.E) 551.076 For the purpose of considering the deployment, specific occasions for, or implementation of, security personnel or devices

5. Return to Open Session

6. ACTION AND/OR DISCUSSION ITEMS

6.A) Consider approval of the 2023-2024 T-TESS Approved Appraisal List

6.B) Consider approval of the T-TESS Appraisal Calendar for SMSD Teachers. 

6.C) Consideration and Approval of Stafford MSD 2023–24 Annual Professional Development Plan.

6.D) Update and possible action relating to the 2023 Tax Anticipation Note.

6.E) Consider selection of delegate and alternate for TASB Delegate Assembly

6.F) Consider approval of 10/20 year write-off of property taxes and related actions.

6.G) Consider approval of the SMSD donations report for the month of July 2023.

6.H)  Consider approval of an agreement for the purchase of attendance credits (option 3 agreement) and to delegate authority to the Superintendent/designee to negotiate, finalize, and execute the agreement. 

6.I) Consider approval of an extension of the interlocal agreement with the GLO for the delivery of gas effective September 1, 2023.  

6.J) Consider approval of various budget amendments to cover payments through the rest of the fiscal year.  

6.K) Consider approval of the investment report for the quarter ending May 2023 and related actions.

6.L) Consider approval of estimated reserved fund balances for non-spendable, restricted, committed, assigned and unassigned under the Governmental Accounting Standards Board (GASB) 54.

6.M) Deliberation and possible action regarding board member travel and expenses.

6.N) Discussion and possible action to approve an interlocal agreement for School Resource Officer services and city pool invoice.

6.O) Possible action regarding TEA matter

6.P) Consider approval of the 2023-2024 Student Code of Conduct.

6.Q) Consider approving a contract renewal for depository banking services with Frost Bank for 2 years beginning on Sept. 1, 2023.

6.R) Consider approval of renewal of RFP 21/0015 for Property and Casualty Insurance with TASB. 

6.S) Consider approval of renewal of RFP 21/0015 for Property and Casualty Insurance with McGriff.   

6.T) Consider approval of second year of three renewals/extensions for the attached RFPs/contracts:

• Apparel and Promotional Items  -- RFP 21/003-R2
•  Athletic Supplies, Awards and Equipment  -- RFP 21/002-R2
• Band Instruments -- RFP 21/004-R2
• Fine Arts Supplies -- RFP 21/006-R2
• Cleaning and Janitorial -- RFP 21/0014-R2
• General Office and Printing Supplies -- RFP 21/008-R2
•  Serving Line Modules, Counters, Food Service Equipment and Refrigeration Systems -- RFP 22/002-R1, RFP 22/003-R1, RFP 22/004-R1, RFP 22/005-R1

6.U) Consider approval of a Child Nutrition purchase of 2 refrigeration systems totaling $84,100. RFP 22-005

7. Consent Agenda

7.A) Board Minutes 
March 20, 2023
June 10, 2023
June 20, 2023
June 26, 2023
July 25, 2023
July 26, 2023
August 8, 2023

7.B) New Hires

7.C) Payroll amounts -- June 2023.

7.D) Vendor payments over 50K - June 2023.

7.E) Statement of bills - June 2023.

7.F) Financial statements - June 2023.

8. FUTURE BUSINESS 

9. Adjournment