October 10, 2022 at 7:30 PM - Regular Meeting

1. Call to Order

1.A) Invocation and Pledge of Allegiance

2. Public Comment

3. Calendar of Events

4. REPORTS AND PRESENTATIONS

4.A) Chief of School's Report 

4.A)1. Additional Day School Year-- TCLAS- Decision 8- Summer Learning Overview

4.B) Chief Financial Officer's Report 

4.B)1. Presentation by Julia Andrews, Director for HCDE-Safe and Secure Schools

4.B)2. Construction Report - Financials

4.B)3. TAN - Closing Report Briefing 

4.B)4. Public Hearing on the FIRST Report 

4.C) Superintendent's Report 

4.C)1. SMSD Legislative Priorities for the 88th Texas Legislative Session

5. Closed Meeting - Closed meeting will be held for the purposes authorized by the Texas Open Meetings Act, Texas Government Code Section 551.071 - 551.076 concerning any and all purposes permitted by the Act, including but not limited to the following sections and purposes:
Texas Government Code Sections:

5.A) A. 551.071 For the purpose of a private consultation with the Board's attorney on all subjects or
matter authorized by law

5.A)1. 1. when the governmental body seeks the advice of its attorney about:

5.A)1.a. a. Pending or contemplated litigation or

5.A)1.b. b. A settlement offer; or

5.A)2.  On a matter in which the duty of the attorney to the governmental body, under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, clearly conflicts with this chapter;

5.A)3. Consider legal advice regarding items specifically listed on the Agenda.

5.A)4. Consider legal advice regarding Texas Education Code 11.303 and related actions

5.A)5. Consider legal advice regarding invoice from City of Stafford concerning Pool repairs

5.A)6. Consider legal advice on Internal Audit next steps

5.A)7. Consider legal advice concerning complaint filed with TEA by Lawrence Allen

5.A)8. Obtain legal advice regarding referral of matter to law enforcement

5.B)  551.072 For the purpose of discussing the purchase, exchange, lease, or value of real property:

5.C) 551.073 For the purpose of discussing negotiated contracts for prospective gifts or donations

5.D) 551.074 For the purpose of considering the appointment, employment, resignation, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee

5.D)1.  Consider hiring of professional personnel;

5.D)2. Consider renewals, non-renewals and terminations of contracts for professional personnel;

5.D)3. Consider reassignments, renewals, non-renewals and terminations of contracts for professional personnel.

5.E) 551.076 For the purpose of considering the deployment, specific occasions for, or implementation of, security personnel or devices

5.E)1. Secret Service - Presentation on SMSD Comprehensive Security Assessment

6. Return to Open Session

7. ACTION AND/OR DISCUSSION ITEMS

7.A) Discussion and possible action to approve the 2022-23 Annual Compensation Plan

7.B) Discussion and possible action to approve the slate of proposed committee members for the Community Center Operations Committee from the Board of Trustees

7.C) Consider approval of adding 1 FTE to the Early Childhood Campus for a classroom teacher and approval of budget amendment FY23-6 in the estimated amount $75,000.

7.D) Consider authorizing SMSD general counsel to refer matter to law enforcement

7.E) Consider projected cumulative purchases over $50,000 with vendors as required by CH Legal and Ch Local under a purchasing cooperative or local government.

7.F) Consider approval of Budget Amendment # FY23-8 in the amount of $137,916 to cover the cost of the TAN Note issuance costs and interest and estimate additional interest earnings

7.G) Discussion and possible action regarding invoice from the City of Stafford for pool repairs and approving related budget amendment #FY23-5 as discussed in closed session

7.H) Consider approval of Budget Amendment FY23-1 in the amount of $500,000 to rollover funds for the Child Nutrition Fund and related actions.

7.I) Consider approval of Resolution to nominate a candidate to the Fort Bend Appraisal District Board.

7.J) Consider approval to purchase products and services from Edmentum for Courseware CTE, Quest Courseware Curriculum and Study Island Program Licenses through ESC 19 in the amount of $70,825.50 for fiscal year 2022-2023.

7.K) Consider approval of Budget Amendment # FY23-3 in the amount of $168,000 to cover the cost of two additional police officers.

7.L) Consider approval of Budget Amendment # FY23-4 in the amount of $46,000 to transfer funds to function 31 and program intent code 23 for bilingual speech evaluations and state compensatory program costs. (Funds are just transfers between functions with no effect on fund balance).
 

7.M) Consider approval of Budget Amendment FY23-2 in the amount of $48,300 to rollover funds for the STEM Academy and related actions.

7.N) Consider approval of Budget Amendment # FY23-7 in the amount of $136,350 to cover the cost of 1 Special Ed. teacher and 2 special ed aides approved in September 2022.
 

7.O) Discussion and possible action to approve the Help Me Help You 2  Program (HMHY2) to operate in an empty Elementary, Middle or High School room for a fee less than the current fee schedule per SMSD policy GKD (Local) for a period of one year and renewable annually per proper application to the board for approval.  

7.P) Consider approval of Investment Report for the month of Aug 2022 and related actions.

8. Consent Agenda

8.A) Board Minutes

8.A)1. August 15, 2022

8.A)2. August 29, 2022

8.A)3. September 12, 2022

8.B) New Hires

8.C) Statement of Bills

8.D) Financial Statements

8.E) Payments over $50,000

8.F)  Payroll Expenditures  

9. FUTURE BUSINESS 

9.A) Five Year Technology Plan (Oct or Nov Workshop)

10. Adjournment