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August 16, 2021 at 6:30 PM - Special Called Meeting

1. Call to Order
1.A. Invocation and Pledge of Allegiance
2. PPE Donation 
3. Quarterly Investment Report 
4. Public Comment:Agenda Items
5. Update on City Comprehensive Plan
6. Closed Meeting - Closed meeting will be held for the purposes authorized by the Texas Open Meetings Act, Texas Government Code Section 551.071 - 551.076 concerning any and all purposes permitted by the Act, including but not limited to the following sections and purposes:
Texas Government Code Sections:
6.A. A. 551.071 For the purpose of a private consultation with the Board's attorney on all subjects or
matter authorized by law
6.A.1. 1. when the governmental body seeks the advice of its attorney about:
6.A.1.a. a. Pending or contemplated litigation or
6.A.1.b. b. A settlement offer; or
6.A.2.  On a matter in which the duty of the attorney to the governmental body, under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, clearly conflicts with this chapter;
6.A.3. Consider legal advice regarding items specifically listed on the Agenda.
6.A.4. Consider legal advice regarding Texas Education Code 11.303 and related actions
6.B.  551.072 For the purpose of discussing the purchase, exchange, lease, or value of real property:
6.C. 551.073 For the purpose of discussing negotiated contracts for prospective gifts or donations
6.D. 551.074 For the purpose of considering the appointment, employment, resignation, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee
6.D.1.  Consider hiring of professional personnel;
6.D.2. Consider renewals, non-renewals and terminations of contracts for professional personnel;
6.D.3. Consider reassignments, renewals, non-renewals and terminations of contracts for professional personnel.
6.E. 551.076 For the purpose of considering the deployment, specific occasions for, or implementation of, security personnel or devices
7. Return to Open Session
8. Action and/or Discussion Items
8.A. Deliberate and possible action regarding Stafford MSD’s response, including health and safety measures, relating to the COVID-19 pandemic.

8.B. Consider selection of AutoArch Architects, based on demonstrated competence and qualifications, to develop a preliminary design and prepare associated deliverables for the New Early College High School renovation, for an amount not to exceed $12,000.00 and delegate authority to the superintendent or his designee to negotiate, finalize, and execute a contract for the same.

8.C. Discussion and possible action regarding giving SMSD Directors a one time 1% pay stipend for the 2021-2022 school year from ESSER funds.
8.D. Discussion and possible action regarding purchasing 4,000 custom masks, sanitizers and incentives at a cost not to exceed $30,000.
8.E. Consider approval of the 2021-2022 SMSD Student Code of Conduct.
Presenter:  Dr. Dawn DuBose, Chief of Schools
8.F. Discussion and possible action regarding air purifier systems.
8.G. Consider approval of property and casualty insurance for the district in response to RFP #21-0015 for the period of September 1, 2021 to August 31, 2022 from the following proposers:   
TASB Risk Management Fund
McGriff Insurance Services

8.H. Consider approval of Xerox contract for an amount not to exceed $144,000 for a Lease Term of 48 Months.
8.I. Consider approval of food service budget amendment and related actions
8.J. Consider approval of final budget amendment to general operating fund for 2020-21 as presented and related actions. 
8.K. Consider approval of 10/20 Year Write Off of Property Taxes and related actions.
8.L. Consider approval of certification of the 2021 tax year anticipated collection rate as presented and related actions.
8.M. Consider approval of Edmentum contract for an amount not to exceed $115,000.00
9. Consent Agenda
9.A. Statement of Bills 
9.B. Financial Statements 
9.C. Payments over $50,000
9.D. Payroll Expenditures 
10. Future Business
11. Adjournment
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