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April 12, 2021 at 6:30 PM - Regular Meeting

Agenda
1. Call to Order
1.A. Invocation and Pledge of Allegiance
2. Public Comment(in lieu of a public appearance at the Board Meeting, members of the public may submit written comments to the Board via email prior to the beginning of the meeting addressed to saustin@staffordmsd.org, which will be provided to the Board. In your email please state your name, address, topic and comment)
3. #CommittedToSMSD - Carmen Perez
4. Calendar of Events
5. REPORTS AND PRESENTATIONS
5.A. Chief Academic Officer's Report 
5.A.1. Academic Update 
5.B. Chief of School's Report 
5.B.1. Graduation Update 
5.C. Chief Operations/Innovations Officer's Report 
5.C.1. Year-Round Calendar Update
5.D. Chief Financial Officer's Report 
5.D.1. Budget Update 
5.D.2. Quarterly Investment Report
5.E. Trustees' Report
5.E.1. Continuing Education Update 
6. Closed Meeting - Closed meeting will be held for the purposes authorized by the Texas Open Meetings Act, Texas Government Code Section 551.071 - 551.076 concerning any and all purposes permitted by the Act, including but not limited to the following sections and purposes:
Texas Government Code Sections:
6.A. A. 551.071 For the purpose of a private consultation with the Board's attorney on all subjects or
matter authorized by law
6.A.1. 1. when the governmental body seeks the advice of its attorney about:
6.A.1.a. a. Pending or contemplated litigation or
6.A.1.b. b. A settlement offer; or
6.A.2.  On a matter in which the duty of the attorney to the governmental body, under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, clearly conflicts with this chapter;
6.A.3. Consider legal advice regarding items specifically listed on the Agenda.
6.A.4. Consider legal advice regarding Texas Education Code 11.303 and related actions
6.B.  551.072 For the purpose of discussing the purchase, exchange, lease, or value of real property:
6.C. 551.073 For the purpose of discussing negotiated contracts for prospective gifts or donations
6.D. 551.074 For the purpose of considering the appointment, employment, resignation, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee
6.D.1.  Consider hiring of professional personnel;
6.D.2. Consider renewals, non-renewals and terminations of contracts for professional personnel;
6.D.3. Consider reassignments, renewals, non-renewals and terminations of contracts for professional personnel.
6.E. 551.076 For the purpose of considering the deployment, specific occasions for, or implementation of, security personnel or devices
7. Return to Open Session
8. ACTION AND/OR DISCUSSION ITEMS:
8.A. Consider approval of items discussed in closed session and related actions.
8.B. Consider approval to amend contract amount for SMSD STEM Magnet School Renovation project in an amount not to exceed $360,000.00 for Technology construction services such as digital display monitors, electrical, data, AV systems, and other associated general construction. Construction costs will be funded by the 2017 Bond Program by way of a transfer of funds from the Contingency budget to the STEM Magnet Project.
8.C. Consider approval of transfer of funds from the Contingency budget to the Technology Budget line item in an amount not to exceed $315,000, funded by the 2017 Bond Program, to cover Technology and Network Infrastructure, including but not limited to Interactive Displays and Classroom/Office Phones.
 
8.D. Consider approval of the 2021-2022 Allotment and TEKS Certification form and related actions. 
Presenter:  Marva Rasberry, Chief Operations/Innovations Officer
8.E. Consider approval of establishing a new account within Frost Bank for Enterprise Fund activity and related items.

 
Presenter:  Dedrea Norman, CPA, RTSBA, Chief Financial Officer
8.F. Discussion and possible action regarding the Memorandum of Understanding between SMSD and Baker Ripley Early Head Start/Head Start program.  
Presenter:  Dr. Dawn Dubose & Marva Rasberry
8.G. Consider approval of payment for architectural services  to AutoArch Architects in an amount not to exceed $275,864.18 and related actions. 
8.H. Consider approval of the SMSD and Wharton County Junior College (WCJC) Interlocal Agreement for student nurses to assist SMSD School Nurses (RN) with health screenings and other related duties. 
Presenter:  Dr. Dawn DuBose, Chief of Schools
9. CONSENT AGENDA: 
9.A. New Hires
9.B. Quarterly Investment Report 
9.C. Board Minutes for:
March 10, 2021
March 22, 2021 at 6:00p
March 22, 2021 at 6:30p
March 29, 2021
9.D. Payments over $50,000
9.E. Payroll Expenditures 
9.F. Statement of Bills 
9.G. Financial Statements 
10. FUTURE BUSINESS: 
10.A. Human Resource Update - Tuesday, April 13, 2021 at 6:30p
11. Adjournment
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