December 16, 2019 at 6:30 PM - Special Called Board Meeting

1. Call to Order and Establish Quorum

2. Public Comment: Agenda Items 

3. Public Hearing:  SMSD's School Financial Integrity Rating System of Texas (FIRST) Rating

4. Bond Update (Financial)

5. Closed Meeting - Closed meeting will be held for the purposes authorized by the Texas Open Meetings Act, Texas Government Code Section 551.071 - 551.087 concerning any and all purposes permitted by the Act, including but not limited to the following sections and purposes:
Texas Government Code Sections:

5.A) A. 551.071 For the purpose of a private consultation with the Board's attorney on all subjects or
matter authorized by law

5.A)1. 1. when the governmental body seeks the advice of its attorney about:

5.A)1.a. a. Pending or contemplated litigation or

5.A)1.b. b. A settlement offer; or

5.A)2.  On a matter in which the duty of the attorney to the governmental body, under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, clearly conflicts with this chapter;

5.A)3. Consider legal advice regarding items specifically listed on the Agenda.

5.A)4. Consider legal advice regarding Texas Education Code 11.303 and related actions

5.A)5. Consider legal advice regarding Superintendent Contract Amendment and related actions

5.B) 551.074 For the purpose of considering the appointment, employment, resignation, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee

5.B)1.  Consider hiring of professional personnel;

5.B)2. Consider renewals, non-renewals and terminations of contracts for professional personnel;

5.B)3. Consider Superintendent Contract Amendment and related actions 

5.C) 551.076 For the purpose of considering the deployment, specific occasions for, or implementation of, security personnel or devices

6. Return to Open Session

7. Action and/or Discussion Items

7.A)  Consider Superintendent Contract Amendment and related actions 

7.B) Consider approval of Change Order #1 with Drymalla Construction for New Middle School bond project in an amount not to exceed $601,641.00 for safety, security, and technology upgrades, including bullet-resistant security vestibule, and delegate authority to the Superintendent or his designee to negotiate,finalize, and execute the Change Order (this change order was necessitated by previous Board discussion on September 25, 2019 regarding safety, security, and technology upgrades)

7.C) Consider approval of Change Order #1 with Drymalla Construction for the New Administration Building bond project in an amount not to exceed $260,178.00 for safety, security, and technology upgrades and delegate authority to the Superintendent or his designee to negotiate, finalize, and execute the Change Order (this change order was necessitated by Board action on October 14, 2019 to approve safety, security, and technology upgrades)

7.D) Consider approval of Work Authorization #2019-12-13 based on the Master Agreement with Lockwood, Andrews & Newnam, Inc. (LAN) for SMSD Construction Manager-Agent/Program Manager services (RFQ #2018-0001), in an amount not to exceed $94,500 plus expenses authorized under the Work Authorization, for the following projects: AG Barn expansion; conversion of middle school restrooms to girls’ locker rooms, storage, etc. project; an mechanical and roof repair project(s); and district-wide safety and security upgrades project(s) and delegate authority to the superintendent to negotiate, finalize, and execute the work authorization.

7.E) Consider selection of architect and award of contract for RFQ# 2019-003 for Architect/Engineering Services for the Conversion of Middle School Restrooms to Girls’ locker rooms, storage, etc. bond project and delegate authority to the superintendent or his designee to negotiate, finalize,execute, and amend contract(s) with selected architect.

7.F)  Consider approval of Budget Amendment # 4 in the amount of $250,000 from General Fund due to transfers between functions with no change in fund balance.

7.G) Consider approval of a resolution casting votes for the election of a director(s) to the Fort Bend Central Appraisal District Board of Directors.

8. Adjournment