October 14, 2019 at 6:30 PM - Regular Meeting

1. Call to Order - Establish Quorum

2. Invocation and Pledge of Allegiance

3. Public Forum

4. Presentation by LAN

5. #CommittedtoSMSD- John Helmcamp

6. Calendar of Events

7. Reports

7.A) Superintendent

7.A)1. Skyward Student information Systems for SMSD

7.B) Chief of Schools

7.B)1. HB3 Teacher Incentive Allotment

7.B)2. Meal Allotment Update

7.C) Chief Academic Officer 

7.C)1. Academic Update(Getting an 'A' Roadmap)

7.D) Chief Innovation Officer

7.D)1. Year-Round School Calendar

7.D)2. TEA Extended Year Opportunity

8. Closed Meeting - Closed meeting will be held for the purposes authorized by the Texas Open Meetings Act, Texas Government Code Section 551.071 - 551.087 concerning any and all purposes permitted by the Act, including but not limited to the following sections and purposes:
Texas Government Code Sections:

8.A) A. 551.071 For the purpose of a private consultation with the Board's attorney on all subjects or
matter authorized by law

8.A)1. 1. when the governmental body seeks the advice of its attorney about:

8.A)1.a. a. Pending or contemplated litigation or

8.A)1.b. b. A settlement offer; or

8.A)2.  On a matter in which the duty of the attorney to the governmental body, under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, clearly conflicts with this chapter;

8.A)3. Consider legal advice regarding items specifically listed on the Agenda.

8.A)4. Consider legal advice regarding Texas Education Code 11.303 and related actions

8.A)5. Consider legal advice regarding legal issues related to HR Director separation agreement

8.A)6. Consider legal advice regarding legal issues related to Superintendent hiring authority

8.A)7. Consider legal advice regarding Superintendent contract, Superintendent contract amendment, and related actions.

8.A)8. Consider legal advice regarding Proposed Amendments to Stafford MSD’s District of Innovation Plan and related actions.

8.B) 551.073 For the purpose of discussing negotiated contracts for prospective gifts or donations

8.C) 551.074 For the purpose of considering the appointment, employment, resignation, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee

8.C)1.  Consider hiring of professional personnel;

8.C)2. Consider renewals, non-renewals and terminations of contracts for professional personnel;

8.C)3. Consider hiring of Special Education Director and related actions

8.C)4. Consider selection of Interim Human Resources Director and related actions

8.C)5. Consider hiring of additional personnel regarding security and related actions

8.C)6. Consider hiring of additional personnel regarding technology, revised salary structure for IT Director position, and related actions

8.C)7. Consider Superintendent contract, Superintendent contract amendment, and related actions

8.D) 551.076 For the purpose of considering the deployment, specific occasions for, or implementation of, security personnel or devices

9. Return to Open Session

10. Action and/or Discussion Items

10.A) Consider approval of 2019-2020 Campus Improvement Plans

10.B) Consider approval of Budget Amendment # 1 and related projects.

10.C) Consider approval of Budget Amendment # 2 in the amount of $181,000 from General Fund unassigned fund balance.

10.D) Consider approval of a Buy Board Cooperative contract (#549-17) with Longhorn Bus Sales for the purchase of three (77 passenger) buses with seatbelts in the amount of $324,858 from the 2017 bond proceeds.

10.E) Consider approval of assignment for RFP # 18-008 for Bilingual Supplies to TouchMath LLC. from Innovative Learning Systems under the same terms and conditions.   

10.F) Consider approval of increase in an amount not to exceed $623,500 to the budget for the Technology Project(s) funded by the 2017 Bond to expand the scope of the Technology Project to include purchase of equipment, installation, and service for (1) PA system(s) for all SMSD schools and (2) student computers (District-wide refresh) in the amount of $623,500. The budget for 2017 Bond Technology Bond Project is $1,500,000, and the contingency amount is reduced by $623,500. Contingency is currently at $1,200,000

10.G)  Consider approval of an agreement with TXU Energy for a term not to exceed 120 months beginning May 2021 at a rate comparable to the District’s current contract and not to exceed $.0369.  Also consider delegating authority to the Superintendent or his designee to renegotiate and execute the contract at more favorable rates should they occur.

10.H) Consider approval of work authorization based on Master Agreement with Lockwood,Andrews & Newnam, Inc. (LAN) to provide services relating to the alignment of current and new PA systems to be compatible with District systems, including, but not limited to, PA, security cameras, doors, etc., and delegating authority to the Superintendent or his designee to negotiate, finalize, and execute the work authorization.   

10.I) Consider hiring/selection of professional personnel and related actions including:

10.I)1. Consider approval of Superintendent contract, Superintendent Contract amendment, and related actions.

10.I)2. Consider hiring of Chief Financial Officer and related actions.

10.I)3. Consider hiring of additional personnel regarding technology, revised salary structure for IT Director position, and related actions

10.I)4. Consider hiring of additional personnel regarding security and related actions

10.I)5. Consider selection of Interim Human Resources Director and related actions

10.I)6. Consider hiring of Special Education Director and related actions

10.J) Consider approval of Resolution of the Board of Trustees of Stafford Municipal School District regarding Amendments to District of Innovation Plan and related actions.

10.K) Consider approving expansion of scope and budget for agricultural barn bond project and related actions.

10.L)  Consider approving expansion of scope and budget for district wide site work on bond projects and related actions.

10.M) Consider approving expansion of scope and budget for Stafford Middle School bond project to include hardening the security vestibule, and/or additional security devices or materials, and related actions.

11. Consent Agenda

11.A) Statement of Bills

11.B) Payments over $50,000

11.C) Payroll Expenditures

11.D) Board Minutes 

11.D)1. September 9, 2019
September 12, 2019
September 18, 2019
September 25, 2019

11.E) New Hires

12. Future Business

12.A) Report(s) by Superintendent and/or Board Members regarding previous or upcoming activities for Board Members or Administration Personnel

12.B) Issues for Upcoming Board Agendas

13. Adjournment