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January 11, 2021 at 6:00 PM - Organization Meeting

Agenda
1. CALL TO ORDER
Description:  This meeting will be called to order by Superintendent Thoenes.
2. OATH OF OFFICE
Description:  The Oath of Office will be administered to all new and re-elected board members:
  • Pam Dickinson (re-elected)
  • Karen Howes (re-elected)
  • Paul Lamphear (newly appointed)
  • Kayleen O'Donnell (newly elected)
3. ROLL CALL
4. ELECTION OF BOARD OFFICERS
4.A. President
Description:  Superintendent Thoenes will entertain nominations for the office of President.
4.B. Chair of the meeting is turned over to the President
4.C. Vice President
Description:  The President will entertain nomination for the office of Vice President.
4.D. Secretary
Description:  The President will entertain nominations for the office of Secretary.
4.E. Treasurer
Description:  The President will entertain nominations for the office of Treasurer.
5. ELECTION OF SUPPORT OFFICERS
Description:  The board is being recommended to appoint Ashley LaVanWay as the Recording Secretary of the Comstock Public School Board of Education and Michelle Darnell as the acting Treasurer for Comstock Public Schools.
6. APPOINTMENT OF STANDING COMMITTEES
Description:  Each committee will consist of three President appointed board members. Each committee chair will be designated after each committee's appointed members have been announced.
6.A. Facilities Committee
6.B. Finance Committee
6.C. Policy Committee
6.D. Setting First Committee Meeting
Description:  The Facilities and Finance committees are being requested to set their first meeting for the year 2021.
7. BOARD POSTINGS & DESIGNATIONS
7.A. Setting of 2021 Regular Meeting Dates
Description:  The Board will set the dates, times, and location of the 2021 regular board meetings.

Time: 6:00pm
Location: Comstock Educational Service Center
                 3010 Gull Road, Kalamazoo, MI 49048
Dates: Second and fourth Monday of each month
       -  January 25, 2021       -  May 24, 2021               -  September 27, 2021
       -  February 08, 2021     -  June 14, 2021              -  October 11, 2021
       -  February 22, 2021     -  June 28, 2021              -  October 25, 2021
       -  March 08, 2021         -  July 12, 2021                -  November 15, 2021
       -  March 22, 2021         -  July 26, 2021                -  November 29, 2021
       -  April 12, 2021            -  August 16, 2021           -  December 13, 2021
       -  April 26, 2021            -  August 30, 2021           -  January 10, 2022
       -  May 10, 2021            -  September 13, 2021

The official district posting place is outside the administration office entrance located at 3010 Gull Road, Kalamazoo, MI 49048.
7.B. Principle Office Designation
Description:  Designate the Comstock Public School District's Princinple Office as the Superintendent's Office.
7.C. Posting of Board Meeting Schedule
Description:  Authorize and Direct the Board Secretary to Post the Regular Meeting Schedule of the Board at the Principle Office and Comstock Township Hall.
7.D. Affidavit of Posting
Description:  Authorize and Direct the Board Secretary to Complete an Affidavit of Posting as necessary.
7.E. Legal Counsel Designation
7.E.a. Thrun Law Firm, P.C.
Description:  On a retainer basis for legal services including elections, labor law, and school law.
7.E.b. Miller, Johnson, Snell & Cumminskey, P.L.C.
Description:  Employee benefits legal counsel.
7.E.c. Miller, Canfield, Paddock and Stone, P.L.C.
Description:  General counsel for the district.
7.F. School Physicial Designation
Description:  It is recommended the Board approve Borgess CorpFit as the district's medical provider.
7.G. Board Postings & Designations Approval
8. FINANCES
8.A. Designation of School Depositories
Description: 
  • Fifth Third Bank
    • General Fund
    • Payroll Account
    • Accounts Payable
    • Internal Accounts Fund
    • School Lunch Fund
    • Common Debt Retirement Fund
    • Sinking Fund
    • CPS Self-Funded Dental
    • 2006 G/O Bond Debt
       
  • Huntington National Bank
    • 2018 Building & Site Fund
    • 2018 Capital Projects Fund
       
  • MILAF (Michigan Liquid Asset Fund)
    • General Fund
8.B. General Funds Disbursement Authorization
Description:  It is recommended the Board authorize the disbursement of general funds and bills payable.
8.C. Bank Account Signatories
Description:  It is recommended the Board authorize Dr. Jeffrey Thoenes, Superintendent, and Ms. Michelle Darnell, Director of Finance, as signatories on bank accounts.
8.D. Check, Contract, Agreements & Purchase Order Signature Authorization
Description:  It is recommended the Board authorize Dr. Jeffrey Thoenes, Superintendent, and Ms. Michelle Darnell, Director of Finance, to sign checks, contracts, agreements and purchase orders.
8.E. District Credit/Purchase/Debit Card User Approval
Description:  Michelle Darnell, Finance Director recommends the listed positions be authorized to use credit/purchase/debit cards in the conduct of District business.
Attachments: (1)
8.F. Safe Deposit Box
Description:  It is recommended the Board authorize Dr. Jeffrey Thoenes, Superintendent, and Ms. Michelle Darnell, Director of Finance, access to use the safe deposit box.
8.G. Electronic Transfer Officers
Description:  It is recommended the Board authorize Dr. Jeffrey Thoenes, Superintendent, and Ms. Michelle Darnell, Director of Finance, as the Electronic Transfer Officers.
8.H. Investment Monies Transfer Signatories
Description:  It is recommended the Board authorize Dr. Jeffrey Thoenes, Superintendent, and Ms. Michelle Darnell, Director of Finance, as signatories on transfers of investment monies.
8.I. Designation of Auditor
Description:  It is recommended the Board approve Plante Moran as the district's auditing firm.
8.J. Finances Approval
9. ADJOURNMENT
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