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January 13, 2020 at 6:00 PM - Organizational Meeting

Agenda
1. Call Meeting to Order
Description:  Superintendent Thoenes will call the meeting order and will run the meeting until a board president is elected.
2. Roll Call
3. Election of Board Officers
3.A. President
3.B. Vice President
3.C. Secretary
3.D. Treasurer
3.E. Appoint Faye Goldner as Recording Secretary
3.F. Appoint Steve Edison as Acting Treasurer
4. Business Requiring Approval
4.A. Appoint Legislative Network Liaison
Description:  Trustee Scholly was appointed as the Board's Legislative Network Liaison (LNL) during the 2019calendar year.
4.B. Establish Committees (Standing and Ad Hoc)
Description:  During the 2019 calendar year, the following committee assignments were made:

Facilities - Howes, Scholly and Brown
Personnel ~ Amos, Scholly, Dickinson
Performance ~ Schreiner, B. Brown and Amos
Policy ~ Dickinson, Howes and S. Brown
Ad Hoc Committe for Board Conferences ~ Amos, Brown and Scholly
4.C. Approve Board of Education 2020-2021 Calendar 
Attachments: (1)
4.D. Schedule of Regular Meetings - Second and Fourth Monday of Each Month at 6:00 p.m.  Meetings are held at the Comstock Educational Service Center - 3010 Gull Road, Kalamazoo MI
Description:  January 13 and 27, 2020                                      July 13 and 27, 2020
February 10 and 24, 2020                                                   August 10 and 24, 2020
March 9 and 23, 2020                                                       September 14 and 28, 2020
April 13 and 27, 2020                                                            October 12 and 26, 2020
May 11 and *26, 2020                                                          November 9 and 23, 2020
June 8 and 22, 2020                                                         December 14, 2020

*Tuesday after Memorial Day
4.E. Designation of Depositories for School Funds
Description:  General Fund ~ Fifth/Third Bank
Payroll Account ~ Fifth/Third Bank
Accounts Payable ~ Fifth/Third Bank
Internal Accounts Fund ~ Fifth/Third Bank
School Lunch Fund ~ Fifth/Third Bank
Common Debt Retirement Fund Fifth/Third Bank
Sinking Fund Fifth/Third Bank
CPS Self-Funded Dental                                Fifth/Third Bank
CPS Athletic Officials Fifth/Third Bank
2006 G/O Bond Debt Fifth/Third Bank
General Fund Money Market Investment Fifth/Third Bank
2016 capital Projects Fund Michigan Liquid Asset Fund
2018 Building & Site Fund Huntington/National Bank 2018 Capital Projects Fund Huntington/National Bank General Fund - Investment Michigan Liquid Asset Fund
4.F. Authorization for Disbursement of General Funds for Bills Payable
Description:  It is recommended the Board authorize the disbursement of general funds and bills payable.
4.G. Signatories on Bank Accounts
Description:  It is recommended the Board authorize Dr. Jeffrey Thoenes, superintendent, and Mr. Steve Edison, director of finance, as signatories on bank accounts.
4.H. Authorization to Sign Checks, Contracts, Agreements and Purchase Orders
Description:  It is recommended the Board authorize Dr. Jeffrey Thoenes, superintendent, and Mr. Steve Edison, director of finance, to sign checks, contracts, agreements and purchase orders.
4.I. Authorization to Access and Use Safe Deposit Box
Description:  It is recommended the Board authorize Dr. Jeffrey Thoenes, superintendent, and Mr.Steve Edison, director of finance, access to use the safe deposit box.
4.J. Designate the Electronic Transfer Officers (ETO)
Description:  It is recommended the Board authorize Dr. Jeffrey Thoenes, superintendent, and Mr. Steve Edison, director of finance, as the Electronic Transfer Officers.
4.K. Signatories on Transfers of Investment Monies
Description:  It is recommended the Board authorize Dr. Jeffrey Thoenes, superintendent, and Mr. Steve Edison, director of finance, as signatories on transfers of investment monies.
4.L. Legal Counsel
Description:  It is recommended the Board approve Miller, Canfield, Paddock and Stone for general counsel and elections; Miller, Johnson, Snell and Cumminskey as employee benefits legal counsel; and Thrun Law on a retainer basis for legal services and school law.
4.M. School Physician 
Description:  It is recommended the Board approve Borgess CorpFit as the district's medical provider.
4.N. Auditor
Description:  It is recommended the Board approve BDO as the district's auditing firm.
5. Adjourn
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