April 22, 2024 at 5:00 PM - Regular Meeting

I. OPEN SESSION - CALL TO ORDER - 5:00 PM

II. RECOGNITION OF ASPIRING LEADER INSTITUTE (ALI) AND ASPIRING ADMINISTRATOR INSTITUTE (AAI) PARTICIPANTS

III. REPORTS OF THE SUPERINTENDENT
The Board will hear as many reports as time allows. All remaining reports will be made after reconvening for the 7:00 p.m. session.

III.A. ORAL - Individuals desiring to address the Board regarding an item on an Agenda for an Open Meeting, or to address the Board on general matters, must submit a completed Public Comment Request Form between 4:00 p.m. and 4:50 p.m. on the day of the meeting. Forms are available in the lobby area

III.B. BOARD MEMBER CONTINUING EDUCATION REPORT 

III.C. DISTRICTWIDE INTRUDER DETECTION AUDIT REPORT FINDINGS

III.D. EDUCATION SERVICES REPORT 

III.D.1. English/Language Arts and Spanish/Language Arts Update

III.D.2. Update Local Policy

III.E. OPERATIONS REPORT

III.E.1. Construction Update

III.E.2. Maintenance Update 

III.E.3. Child Nutrition Report 

III.F. FINANCE REPORT

III.F.1. Budget Update

III.F.2. 2023-2024 Budget Amendment

III.F.3. Interlocal Agreements with ESC Region 10 for RAMS 403(b) Third Party Administration Services and 457(b) Retirement Savings Plan 

IV. CLOSED SESSION - 6:00 PM
The Board may declare itself in a closed meeting as authorized by the Texas Open Meetings Act, Texas Government Code Sections 551.001-551.146.  In the event a closed meeting is to be convened, the presiding officer shall publicly identify the section or sections authorizing the closed meeting.  Those sections may include without limitation the following sections under SUBCHAPTERS D AND E, which authorize a closed meeting to discuss the following topics: 

IV.A. Section 551.071:  For the purpose of private consultation with the Board's attorney regarding pending litigation, a settlement offer, or on a matter in which the duty of the attorney to the District or Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act.

IV.B. Section 551.072:  For the purpose of deliberating on a purchase, exchange, lease, or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board in negotiations with a third person.

IV.C. Section 551.074:  For the purpose of deliberating the appointment, employment, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear a complaint or charge against an officer or employee, unless the officer or employee who is the subject of the deliberation or hearing requests an open hearing.

IV.C.1. Contract Renewals for District Employees

IV.D. Section 551.076:  For the purpose of deliberations regarding the deployment, or specific occasions of implementation, of security personnel or devices, or security audits.

IV.D.1. Districtwide Intruder Detection Audit Report Findings

IV.E. Section 551.0821:  To discuss specific personal identifying information about a student.

V. DECLARE CLOSED MEETING ENDED & RECONVENE IN OPEN MEETING - 7:00 PM

V.A. CALL TO ORDER

V.B. WELCOME FROM BOARD PRESIDENT

V.C. OPENING CEREMONY NORTHBROOK ELEMENTARY SCHOOL 

VI. COMMUNICATIONS

VI.A. SPECIAL RECOGNITIONS

VI.A.1. Career and Technology Programs Competition Winners 

VI.A.2. Chess Club State Champions from Willow Creek Elementary and Chisholm Trail High School 

VII. REPORTS OF THE SUPERINTENDENT (CONTINUED FROM 5:00 PM SESSION)

VIII. ACTION ITEMS

VIII.A. CONSIDER APPROVING RENEWAL OF AGREEMENT WITH GOLDSTAR TRANSIT, INC.

VIII.B. ACT ON 2023-2024 BUDGET AMENDMENT

VIII.C. AWARD CONTRACT FOR THE LANDSCAPE AND EXTERIOR IMPROVEMENTS AT MULTIPLE CAMPUSES 

VIII.D. CONSIDER APPROVING GUARANTEED MAXIMUM PRICE (GMP) FOR THE DEMOLITION PACKAGE AT WAYSIDE MIDDLE SCHOOL REPLACEMENT

VIII.E. CONSIDER APPROVING INTERLOCAL AGREEMENTS WITH ESC REGION 10 FOR RAMS 403(b) THIRD PARTY ADMINISTRATION SERVICES AND 457(b) RETIREMENT SAVINGS PLAN 

VIII.F. CONSIDER ACTION ON PROPOSED COMPROMISE SETTLEMENT AND RELEASE AGREEMENT IN CAUSE NO. 153-315119-20; 308 CONSTRUCTION, LLC v. EAGLE MOUNTAIN-SAGINAW INDEPENDENT SCHOOL DISTRICT

IX. ROUTINE MONTHLY REPORTS

IX.A. TAX COLLECTION REPORT FEBRUARY 2024

IX.B. FINANCIAL STATEMENTS FEBRUARY 2024

IX.C. BIDS AND PROPOSALS

IX.C.1. Multiple Award Contract RFPs - Awarded Vendors March 2024

IX.C.2. Automated Absence and Substitute Calling System

IX.C.3. Extension of Proposal for Student Drug and Alcohol Testing Services

IX.D. REPORT ON PURCHASES MADE THROUGH A COOPERATIVE PURCHASING PROGRAM

X. REVIEW 2024 BOARD PLANNING CALENDAR

XI. CONSENT AGENDA FOR APPROVAL

XI.A. APPROVE MINUTES

XI.B. APPROVE CONTRACT RENEWALS FOR DISTRICT EMPLOYEES

XI.C. APPROVE EDUCATION SERVICE CENTER REGION 11 2024-2025 CONTRACTS

XI.D. APPROVE INSTRUCTIONAL MATERIALS ALLOTMENT AND TEKS CERTIFICATION FOR 2024-2025

XI.E. APPROVE BIDS AND PROPOSALS

XI.E.1. Annual Financial Audit Services

XI.E.2. Consulting and Broker Services for Property and Casualty Insurance 

XI.E.3. Supplemental Music Instruments for Eagle Mountain High School 

XI.F. APPROVE INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT WITH EDUCATION SERVICE CENTER REGION 19 ALLIED STATES COOPERATIVE

XII. BOARD PRESIDENT'S ANNOUNCEMENTS

XIII. SUPERINTENDENT'S ANNOUNCEMENTS

XIV. ADJOURNMENT