January 8, 2020 at 6:40 PM - Board of Education - Regular Meeting
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I. Appoint President Pro-Temp
Description:
Mr. Bednar is unavailable to attend tonight's meeting and we need to appoint a president Pro-Temp to preside over the meeting.
I move to appoint Brian Greidanus as President Pro-Temp in the absence of Mr. Bednar. |
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II. CALL TO ORDER
Description:
Brian Greidanus, Board Vice President, calls the meeting to order.
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III. PLEDGE OF ALLEGIANCE
Description:
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IV. ROLL CALL
Description:
PRESENT: Mr. Bednar, Mrs. Botwinski, Mr. Chester, Mr. Novak, Mr. Greidanus, Mrs. Paul and Mrs. Peters.
ABSENT: No one. ALSO PRESENT; Dr. Don Angelaccio, Superintendent, Dr. Amy Zaher, Assistant Superintendent of Instruction, and Mrs. Amy McPartlin, Chief School Business Official |
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V. EXECUTIVE SESSION
Description:
I move we adjourn to Executive Session for matters regarding litigation. We will return to open session for the remainder of our meeting after closed session.
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V.A. Litigation -- Litigation, when an action against, affecting or on behalf of the public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.
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VI. OPEN SESSION
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VII. RECOGNITION OF VISITORS AND PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the Board, please complete a Visitor Participation Form and present it to Mrs. O'Donnell, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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VIII. COMMUNICATIONS
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IX. COMMITTEE REPORTS
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IX.A. POLICY
Description:
Kevin to report: Policies are included in the consent agenda tonight for second read and for adoption as presented.
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IX.B. COMMUNITY RELATIONS:
Description:
Gonca to report.
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IX.C. N.S.S.E.O.:
Description:
Carol to report.
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X. CONSENT AGENDA
Description:
The consent agenda includes the minutes from the Regular Board Meeting and Executive Session on December 11, 2019, the January personnel report, disposal requests, and the policy second reads.
I move to approve the Consent Agenda as presented. |
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X.A. Approval of Regular Meeting Minutes of December 11, 2019
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X.B. Approval of the Executive Meeting Minutes of December 11, 2019
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X.C. Personnel Report
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X.D. Policy Second Read Adopt as presented
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X.D.1. 2:20 Powers and Duties of the Board of Education; Indemnification
Description:
Legal Update - No substantive change in practice.
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X.D.2. 2:70 Vacancies on the Board of Education - Filling Vacancies
Description:
Legal Update - No substantive change in practice
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X.D.3. 2:100 Board Member Conflict of Interest
Description:
New language that prohibits Board Members from participating in the selection, award or administration of a contract if s/he has a conflict of interest.
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X.D.4. 2:105 Ethics and Gift Ban
Description:
New language regarding complaints of sexual harassment filed against School Board members. Recommend assigning Board President the responsibility of assigning the independent investigator.
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X.D.5. 2:110 Qualifications, Term, and Duties of Board Officers
Description:
Expands responsibility of Board President to assign an outside investigator if a complaint of sexual harassment is made against a Board Member.
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X.D.6. 2:200 Types of Board of Education Meetings
Description:
Expands Closed Session exceptions to include discussions of contractors and volunteers under "personnel" discussions in certain instances.
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X.D.7. 2:220 Board of Education Meeting Procedure
Description:
Legal Update: No substantive change to practice
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X.D.8. 2:260 Uniform Grievance Procedure
Description:
Now includes grievances filed against Board Members.
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X.D.9. 4:15 Identity Protection
Description:
Expands data privacy responsibilities to GATA grant recipients and contractors.
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X.D.10. 4:30 Revenue and Investments
Description:
Legal Update: No substantive change to practice.
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X.D.11. 4:60 Purchases and Contracts
Description:
Legal Update: No substantive change to practice.
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X.D.12. 4:80 Accounting and Audits
Description:
New procedures for setting capitalization threshold. We will work with our auditors on this.
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X.D.13. 4:150 Facility Management and Building Programs
Description:
New legal reference
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X.D.14. 5:10 Equal Employment Opportunity and Minority Recruitment
Description:
Now includes equal employment rights to victims of gender violence.
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X.D.15. 5:20 Workplace Harassment Prohibited
Description:
Expanded definitions of harassment and new required trainings.
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X.D.16. 5:20-E Exhibit - Resolution to Prohibit Sexual Harassment
Description:
Upon approval, the Board will adopt the attached resolution.
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X.D.17. 5:30 Hiring Process and Criteria
Description:
Numerous changes to practice for recruitment and hiring. Legal counsel advices NOT to preserve the exceptions and answer "no" to the question.
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X.D.18. 5:50 Drug and Alcohol-Free Workplace; E-Cigarette, Tobacco, and Cannabis Prohibition
Description:
LOTS here. The District still maintains the right to monitor employee performance and "impairment". New requirements for notification and reporting. Recommend adding the phrase "on call status" but need to discuss modification of job descriptions for applicable employees.
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X.D.19. 5:90 Abused and Neglected Child Reporting
Description:
Expanded and strengthened requirements for reporting, training, and discipline of negligent employees. Also develops new procedures for working with the Children's Advocacy Center to investigate claims.
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X.D.20. 5:100 Staff Development Program
Description:
New training requirements.
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X.D.21. 5:120 Employee Ethics; Conduct; and Conflict of Interest
Description:
Defines conflict of interest related to GATA and approval of contracts. Legal Update: No substantive change to practice.
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X.D.22. 5:200 Terms and Conditions of Employment and Dismissal
Description:
Legal Update: No substantive change to practice.
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X.D.23. 5:220 Substitute Teachers
Description:
Legal Update: No substantive change to practice.
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X.D.24. 5:250 Leaves of Absence
Description:
New language allowing leaves for employees under specific situations.
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X.D.25. 5:290 Employment Termination and Suspensions
Description:
Legal Update: No substantive change to practice.
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X.D.26. 5:330 Sick Days, Vacation, Holidays, and Leaves
Description:
Legal Update: No substantive change to practice.
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X.D.27. 6:20 School Year Calendar and Day
Description:
Legal Update: No substantive change to practice.
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X.D.28. 6:60 Curriculum Content
Description:
New curriculum requirement for "civics", character education, roles and contributions of LGBTQ, and Illinois history. Recommend answering "no" to the question of adding a course on hunting safety.
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X.D.29. 6:150 Home and Hospital Instruction
Description:
Legal Update: No substantive change to practice.
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X.D.30. 7:20 Harassment of Students Prohibited
Description:
Expanded requirements related to harassment and abuse reporting and follow up.
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X.D.31. 7:150 Agency and Police Interviews
Description:
Significant changes to our procedures related to police interviews. We have already modified our practices to be in compliance with this policy.
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X.D.32. 7:270 Administering Medicines to Students
Description:
New requirements for documentation of self-administered medications. New ability to obtain an undesignated glucagon prescription, but must be implemented. New language related to medical cannabis use and oversight. Recommend answering "yes" that the District will pursue obtaining an undesignated glucagon prescription.
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X.D.33. 8:30 Visitors to and Conduct on School Property
Description:
Legal Update: No substantive change to practice.
References updated due to medical cannabis. Need to answer question related to narrowing individuals' rights to participate in District/School events. Recommend answering "no".
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X.E. Approval to Dispose of Surplus Equipment
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XI. FINANCIAL REPORT
Description:
Attached is the memo recommending payment of the voucher lists for materials, supplies, and services paid since the last BOE meeting. In addition, the District payments for salaries and insurance benefits during the previous month are included for approval. Those documents are all included for your review.
I move to approve the Financial Report as presented.
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XII. SUPERINTENDENT'S REPORT
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XII.A. Financial Projections - INFORMATION
Description:
Amy McPartlin will present the financial projections. They demonstrate a more targeted approach to predictions and ongoing monitoring of accounts to more accurately forecast the future.
NOTE: At the time of release, these data are not final. Forecast5 was experiencing technical difficulties over the past week and have not been able to confirm the figures.
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XII.B. Update on Current Solicitations - INFORMATION
Description:
Amy McPartlin will present an update on the status of the District's current solicitations.
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XII.C. Student Fees for 2020-21 - DISCUSSION
Description:
Mrs. McPartlin has prepared a brief overview of the annual student fees. At this time, administration is not recommending an increase in fees for the 2020-21 school year. A presentation will not be made, but Board members should feel free to ask questions if necessary.
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XII.D. Construction Grant Application - ACTION
Description:
The State has opened a grant application window for Districts to apply for a matching grant, up to $50,000. We have completed the application for our planned summer 2020 HVAC work. The Board president is required to sign off on the grant application. Because the application is completed in the State's system, the options for export or printing are very limited. The summary page is included in your packet.
I move to direct Board President Jim Bednar to sign and administration to submit the State Construction grant application.
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XII.E. Freedom of Information Act Response - INFORMATION
Description:
As part of the ongoing HVAC litigation, the District recently received a request for information from the attorney for CM Engineering, requesting copies and/or inspection of construction records between 2012-2016. Amy and Brian provided the available requested documentation and allowed the attorney to inspect the documents, as required under the Freedom of Information Act.
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XIII. RECOGNITION OF VISITOR PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the Board, please complete a Visitor Participation Form and present it to Mrs. O'Donnell, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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XIV. OLD BUSINESS
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XV. NEW BUSINESS
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XV.A. Semi-Annual Review of Executive Session Minutes - ACTION
Description:
According to Board Policy 2:220, the Board must conduct a semi-annual review of Executive
Session Minutes, and also review audio recordings of closed meetings to determine whether: (1) there continues to be a need for confidentiality, or (2) the recordings no longer require confidential treatment and are available for public inspection. Additionally, after 18 months have passed since being made, the audio recording of a closed meeting is destroyed provided the Board approved its destruction. The Board’s past practice has been to appoint the Secretary to review these minutes in a meeting with the Superintendent and make a recommendation at the following Board meeting. I move to appoint the Secretary to conduct a semi-annual review of Executive Session Minutes and also review audio recordings of closed meetings. |
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XVI. ADJOURNMENT
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