June 20, 2016 at 6:30 PM - SCHOOL BOARD MEETING

Description:  Matt Donahue, with DA Davidson will present the Bond Underwriting.

Description:  Dr. Clark will present Resolution No. 16-06-01 for Adoption.

Description:  Denyce Kelly will present three resolutions for the 2015-2016 budget.

POSSIBLE MOTION:    I MOVE TO (ADOPT/NOT ADOPT) GENERAL FUND SUPPLEMENTAL BUDGET RESOLUTION #16-06-02 DECREASING THE INSTRUCTION APPROPRIATION BY $253,000; DECREASING THE SUPPORT APPROPRIATION BY $50,000; INCREASING THE ENTERPRISE APPROPRIATION BY $3,000 AND INCREASING THE TRANSFER APPROPRIATION BY $300,000.  

POSSIBLE MOTION:   I MOVE TO (ADOPT/NOT ADOPT) SPECIAL REVENUE FUND SUPPLEMENTAL BUDGET RESOLUTION #16-06-03 INCREASING APPROPRIATIONS IN THE SPECIAL REVENUE FUNDS BY $430,000.

POSSIBLE MOTION:  I MOVE TO (ADOPT/NOT ADOPT) CAPITAL PROJECT FUND SUPPLEMENTAL BUDGET RESOLUTION #16-06-04 RE-ALIGNING THE PROJECT BUDGET EXPENDITURES IN THE CAPITAL PROJECT FUNDS. (No appropriation changes).

Description:  Dr. Clark, will present resolutions to adopt the 2016-2017 budget.

POSSIBLE MOTION:     I MOVE TO (APPROVE/NOT APPROVE) THE RESOLUTION ADOPTING THE GENERAL FUND BUDGET FOR 2016-2017 IN THE AMOUNT OF $18,759,160.

POSSIBLE MOTION:     I MOVE TO (APPROVE/NOT APPROVE) THE RESOLUTION ADOPTING THE SPECIAL REVENUE FUND BUDGET TOTAL FOR 2016-2017 IN THE AMOUNT OF $2,925,000.
 
POSSIBLE MOTION:     I MOVE TO (APPROVE/NOT APPROVE) THE RESOLUTION ADOPTING THE DEBT SERVICE FUND BUDGET TOTAL FOR 2016-2017 IN THE AMOUNT OF $2,371,900.

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE RESOLUTION ADOPTING THE CAPITOL PROJECT FUND BUDGET TOTAL FOR 2016-2017  IN THE AMOUNT OF $32,938,000.

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE RESOLUTION ADOPTING THE TOTAL DISTRICT BUDGET FOR 2016-2017 IN THE AMOUNT OF $56,994,060.

POSSIBLE MOTION:     I MOVE TO (APPROVE/NOT APPROVE) THE RESOLUTION IMPOSING AND CATEGORIZING TAXES AT THE PERMANENT TAX RATE OF $4.7953 PER $1,000 OF ASSESSED VALUE; LOCAL OPTION TAX OF ZERO AND $720,000 LEVIED ON DEBT SERVICE FOR GENERAL OBLIGATION BONDS.

Description:  The following motions are required to conduct district business for 2016-2017.

POSSIBLE MOTION:    I MOVE TO APPOINT SUPERINTENDENT DR. ROB CLARK AS THE DISTRICT CLERK FOR 2016-2017.
 
POSSIBLE MOTION:     I MOVE TO DESIGNATE DR. ROB CLARK AS THE CUSTODIAN OF ALL SCHOOL DISTRICT FUNDS FOR MILTON-FREEWATER UNIFIED SCHOOL DISTRICT NO. 7 FOR 2016-2017. (ORS 328.441)
 
POSSIBLE MOTION:     I MOVE TO AUTHORIZE THE FACSIMILE SIGNATURE OF SUPERINTENDENT DR. ROB CLARK, TO BE USED AS AUTHORIZED FOR 2016-2017. (ORS 328.445)
 
POSSIBLE MOTION:     I MOVE TO DESIGNATE SUPERINTENDENT DR. ROB CLARK AS THE BUDGET OFFICER FOR 2016-2017. (ORS 294.321)
 
POSSIBLE MOTION:    I MOVE TO APPOINT THE MILTON-FREEWATER SCHOOL BOARD OF DIRECTORS AS THE CONTRACT REVIEW BOARD FOR 2016-2017.  (ORS 279.055)
 
POSSIBLE MOTION:   I MOVE TO DESIGNATE THE WALLA WALLA UNION BULLETIN AS THE OFFICIAL DAILY NEWSPAPER FOR THE DISTRICT FOR 2016-2017.

POSSIBLE MOTION:   I MOVE TO APPOINT KAY HUNKAPILLAR OF WHEATLAND INSURANCE AS THE DISTRICT'S INSURANCE CONSULTANT FOR 2016-2017.
 
POSSIBLE MOTION:    I MOVE TO CONTINUE WITH THE DISTRICT'S ESTABLISHED DEPOSITORIES FOR 2016-2017. (Local Government Investment Pool, Baker Boyer and U.S. Bank)

POSSIBLE MOTION:    I MOVE TO APPOINT SAM TUCKER OF THE LAW FIRM  MONAHAN, GROVE & TUCKER AS THE SCHOOL DISTRICT'S LEGAL COUNSEL FOR 2016-2017 EXCEPT IN THE AREA OF LABOR NEGOTIATIONS OR MATTERS DEALING WITH LOCAL AGENCIES THAT MIGHT PRESENT A CONFLICT OF INTEREST FOR MR. TUCKER.
 
POSSIBLE MOTION:     I MOVE TO RETAIN GREG COLVIN AND ASSOCIATES AT HIGH DESERT ESD LEGAL SERVICES TO REPRESENT THE DISTRICT IN LABOR RELATIONS MATTERS FOR THE PERIOD OF JULY 1, 2016 THROUGH JUNE 30, 2017. FOR THE SUM OF $10,899.

POSSIBLE MOTION:    I MOVE TO APPOINT PAULY, ROGERS AND CO., P.C. AS THE DISTRICT'S OFFICIAL AUDITORS FOR 2016-2017.

Description:  The District's RFP Evaluation Committee is putting forth the recommendation to hire Architects West, Inc., of Coeur d' Alene, Idaho, for architectural services associated with the 2016 Bond Projects.  The evaluation Committee went through an intensive, methodical and inclusive process to arrive at this decision.  We received 8 total proposals, 6 of which we deemed responsive, and interviewed the 3 highest ranked firms on Wednesday 6/15/2016.  Based upon our review of the propsals and face to face interviews, we are happy to report that Architects West was the unanimous decision.  We will bring Architects West on board immediately, and will proceed with fee negotiations and sub-consultant selection over the next few weeks; the formal contract with agreed upon fee will be put before the Board for approval prior to signing, targeting the August Board meeting.

POSSIBLE MOTION:  I WOULD MAKE A MOTION TO HIRE ARCHITECTS WEST, INC., OF COERU D' ALENE,  IDAHO, AS THE DISTRICT'S ARCHITECTURAL FIRM FOR THE 2016 BOND PROJECTS.

Description:  Dr. Clark will present the second reading of the Board Policy 
GCBDD/GDBDD-  Sick Time - New

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE 2nd READING OF THE BOARD POLICY SICK TIME, AS PRESENTED.

Description:  The Board will establish the Board Meeting Calendar for 2016-2017.

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE SECOND ________ OF EACH MONTH AS THE BOARD MEETING DATE FOR 2016-2017, WITH NO MEETING IN JULY AND MOVING THE JUNE MEETING TO (THE THIRD) __     ____ OF THE MONTH.

Description:  Dr. Clark will present resignations from the following, effective June 30, 2016.
1.  Heidi Jo Snyder-Thorstad
2.  Michelle Snyder
3.  Kaila Rodighiero

POSSIBLE MOTION:    I MOVE TO (ACCEPT/NOT ACCEPT) THE LETTER OF RESIGNATION(S) AS PRESENTED, EFFECTIVE JUNE 30, 2016.

Description:  Dr. Clark will present the Fall and Winter Extra-Duty and Co-Curricular contracts for 2016-2017 for Board approval.

1.  Mark Michaud, Assistant Football Coach, Central Middle School
2.  Jeff Bockert, Assistant Football Coach, Mac-Hi
3.  James Gilmore, Assistant Football Coach, Mac-Hi
4.  Steffany Esser,  Mac-Hi Technology Mentor
5.  Trisha Shell, Central Technology Mentor
6.  Linda Harris and Sarah Ensunsa, Ferndale Technology Mentor
7.  Cathy Hendricks and Jeff Bishop, Freewater Technology Mentor
8.  Amanda Noirot, Grove Technology Mentor
9.  Jeff Bockert, Head Track and Field Coach, McLoughlin High School

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE EXTRA DUTY  AND CO-CURRICULAR CONTRACTS FOR 2016-2017, AS PRESENTED.

Description:  Dr. Clark will recommend the following new licensed probationary staff for 2016-2017:
1.  Erica Goodyear, .5FTE Culinary Arts, McLoughlin High School
2.  William Burns, Math Teacher, McLoughlin High School
3.  Wesley Mitchell, 4th grade Teacher, Freewater School
POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE PROBATIONARY CONTRACTS FOR NEW LICENSED STAFF, AS PRESENTED.

Description:  Dr. Clark will present the Administrator's Employment Agreement for Board approval.

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE THE ADMINISTRATOR'S EMPLOYMENT AGREEMENT, AS PRESENTED.

Description:  Dr. Clark will present the Assistant Superintendents  Employment Agreement for Board approval.

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE THE ADMINISTRATOR'S EMPLOYMENT AGREEMENT, AS PRESENTED.

Description:  Dr. Clark will present the Confidential Employees Employment Agreement for Board approval.

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE CONFIDENTIAL EMPLOYEES EMPLOYMENT AGREEMENT, AS PRESENTED.

Description:  Chairman McElrath will present the superintendent's contract for Board approval.

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE SUPERINTENDENT'S CONTRACT, AS PRESENTED.

Description:  The Board will consider approving the district's use of volunteer coaches for 2016-2017.

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) USING VOLUNTEER COACHES, AS NEEDED, FOR THE 2016-2017 ATHLETIC PROGRAMS, INCLUDING SUMMER SPORTS CAMPS.

Description:  Dr. Clark will ask the Board to adopt the State established substitute pay rate of $175.45 per day  for 2016-2017.

POSSIBLE MOTION:    I MOVE TO (ADOPT/NOT ADOPT) THE STATE ESTABLISHED SUBSTITUTE PAY RATE OF $175.45 PER DAY FOR THE 2016-2017 SCHOOL YEAR.

Description:  Dr. Clark will recommend continuing the district's contract with Sodexo to manage the food service program for 2016-2017
 
POSSIBLE MOTION:    I MOVE TO (ROLL OVER/CANCEL) THE DISTRICT'S FOOD SERVICE CONTRACT WITH SODEXO FOR THE 2016-2017 SCHOOL YEAR.

Description:  Dr. Clark will ask the Board to approve an increase in lunch prices for next year.
High School:   $2.75 - increased $0.15
Middle School: $2.50 - increased $0.15
Elementary:  $2.10  same

POSSIBLE MOTION:    I MOVE TO (APPROVE/NOT APPROVE) THE RATE CHANGES AS PRESENTED FOR THE SCHOOL YEAR 2016-2017.

Description:  Dr. Clark will present the surplus items
1.  School Bus #26


POSSIBLE MOTION - I (APPROVE/NOT APPROVE) THE SURPLUS EQUIPMENT.

Description:  The Board will elect a Chairman and Vice-Chairman for the 2016-2017 school year.

Description:  Dr. Clark will present Tara Lewis's resignation from the School Board effective 6-30-16