January 4, 2016 at 5:00 PM - Board Reorganization meeting
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I. Meeting called to order by 2015 Chairperson Dennis Whipple.
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II. Election of Officers
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II.A. Chairperson
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II.B. Vice-Chairperson
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II.C. Clerk
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II.D. Treasurer
Description:
After election of Chairperson, that person should assume the Chair and conduct the balance of the meeting.
(NOTE: Written ballots may not be used unless the results and the vote of the individual Board Members are announced. All voting must be for the record.) |
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III. Remuneration for Board Members (ACTION)
Description:
Board compensation is generally set at the organizational meeting. A copy of the current Board of Education Policy No. 230, Board of Education Compensation and Related Benefits, is attached.
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IV. A Time, Day, and Place for Regular Meetings of the Board of Education is Set (ACTION)
Description:
The 2015 Board of Education meeting structure consisted of one work session and one business meeting monthly. A brief Board Meeting followed by a Board Work Session was held at the District 742 Administration Offices on the second Wednesday of the month (unless otherwise noted) at 6:30 p.m.; the Regular Board Meeting was held on the fourth Thursday of the month (unless otherwise noted) at St. Cloud City Hall (televised live on Cable Channel 179) at 7:00 p.m. A proposed meeting schedule for 2016 is attached.
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V. Board of Education Standing Committees (Appointments by Board Chair)
Description:
The Board of Education Chair will appoint Board Members to serve on Board Standing Committees. The following Board Standing Committee structure was in effect for the 2015 calendar year:
Board Committees & Members Agenda Planning Committee Dennis Whipple (Chair) Les Green (Vice-Chair) Willie Jett (Superintendent) Dr. Marsha Baisch (Assistant Superintendent) Executive Directors Tami DeLand, Director of Community Engagement & Communications Board Development Committee Jerry Von Korff, Chair Bruce Hentges Debbie Erickson Community Linkages Committee Bruce Mohs, Chair Les Green Bruce Hentges Selected Community Member(s) Finance and Audit Committee Debbie Erickson, Chair Dennis Whipple Al Dahlgren Selected Community Member(s) Integration and Equity Committee Dennis Whipple, Chair Les Green Bruce Hentges Legislative Committee Jerry Von Korff, Chair Dennis Whipple Debbie Erickson Selected Parent/Community Member(s) Personnel and Negotiations Committee Al Dahlgren, Chair Jerry Von Korff Dennis Whipple |
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VI. School Board/School Liaison Procedure (INFORMATION/ACTION)
Description:
Board Policy 213.2 was last revised on May 14, 2014. A copy is attached. Board Liaison assignments to schools for 2015 were as follows:
Tech, South, Lincoln - Bruce Mohs Apollo, Discovery - Les Green McKinley-ALC, Riverwoods - Debbie Erickson Talahi, Oak Hill - Jerry Von Korff Clearview, Westwood - Bruce Hentges Madison, North - Dennis Whipple Kennedy, Colts - Al Dahlgren
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VII. Board Policy 230 - Conflict of Interest - School Board Members (INFORMATION)
Description:
In accordance with Board Policy 230, Board Members are reminded to complete the Annual School Board Conflict of Interest Disclosure Form. Copies will be made available for Board Members. A copy of the Board Policy is attached.
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VIII. CONSENT AGENDA (ACTION)
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VIII.A. Board Designates the Official Newspaper
Description:
The Administration recommends that the St. Cloud Times be designated as the official newspaper for publication of official proceedings.
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VIII.B. Board Appoints Legal Counsel
Description:
The Administration recommends the Board of Education appoint the following firms to serve as School District Legal Counsel for the 2016 calendar year; that advice to the Board shall be at the discretion of the Board Chair, and advice to the District other than advice to the Board shall be at the discretion of the Superintendent or Board Chair as appropriate. The hourly rates listed are dependent upon services required:
Rupp, Anderson, Squires & Waldspurger, P.A. General Counsel, $160 - $205/per hr. Quinlivan & Hughes, P.A. General Counsel, $95 - $200/per hr. Neils, Franz, Chirhart, P.A. Property Issues, $145-$290/per hr. Knutson, Flynn & Deans, P.A. Bond & Election Counsel - $195/per hr. Ford and Harrison Immigration Counsel - $335/per hr. $3,000 for H-1B Filing Cases |
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VIII.C. Signature Plates
Description:
Authorization is requested to allow the Business Office to continue to use the present signature plates until the new plates, with the new Board Officers’ signatures, arrive. There is always a waiting period in securing the new plates.
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VIII.D. Authorization to Make Payment Prior to Board Meeting
Description:
Authorization is requested for the District Business Office/Accounts Payable Department to process checks for payment of goods and services on a weekly basis prior to Board approval. All payments will be summarized for Board approval at their regular meeting. This policy allows the District to take advantage of discount privileges, vendor contract terms or timely payment with the 35 day requirement as mandated by state statute.
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VIII.E. Designation of Kevin Januszewski, Executive Director of Business Services
Description:
Authorization is requested to designate Kevin Januszewski, Executive Director of Business Services, to sign legal/financial reports/documents/financial transactions/imprest fund documents on behalf of the Board of Education of District 742.
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VIII.F. Designation of Willie Jett, Superintendent
Description:
Authorization is requested to designate Willie Jett, Superintendent, to sign legal documents on behalf of the Board of Education of District 742.
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VIII.G. Authorization to Make Investments, Transfers, and Withdrawals
Description:
Authorization is requested for Kevin Januszewski, Executive Director of Business Services; Amy Skaalerud, Controller; and Sandra Dachtera, Accountant; to make investments, transfers and withdrawals from checking/savings via wire transfers to other financial institutions.
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VIII.H. Authorization to Sign Stop Payments
Description:
Authorization is requested for Kevin Januszewski, Executive Director of Business Services; Amy Skaalerud, Controller; and Sandra Dachtera, Accountant, to sign stop payments.
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VIII.I. Authorization to Make Telephone and Wire Transfers
Description:
Authorization is requested for Kevin Januszewski, Executive Director of Business Services; Amy Skaalerud, Controller; and Sandra Dachtera, Accountant; to make telephone and wire transfers to and from Bremer Bank of St. Cloud, Minnesota Liquid Asset Fund, US Bank, Associated Bank, and Wells Fargo Bank.
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VIII.J. Authorization for Amy Skaalerud, Controller
Description:
Authorization is requested to designate Amy Skaalerud, Controller, to sign purchasing contracts on behalf of the Board of Education of District 742.
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VIII.K. Authorization to Make Purchases by Credit Card
Description:
Authorization is requested for Linda Schreifels, Michelle Bestgen, Christine Hatch, Brenda Overboe, Shannon Czeck, Michelle Fruth, Joan Hengel, Amy Skaalerud, Jean Borgmann, Karen Parker, Joan Haus, and Kelly Vouk to make purchases by credit card.
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VIII.L. Authorization to Authorize User Access to Minnesota Department of Education's Secure Website
Description:
Authorization is requested for Willie Jett, Superintendent, and Amy Skaalerud, Controller, to authorize user access to Minnesota Department of Education's secure websites.
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VIII.M. Chair Signature Policy
Description:
Authorization is requested to designate the Board Chair and/or Clerk (as appropriate) to sign documents, in accordance with law, when signifying actions properly approved by the Board upon presentation of the appropriate certification tying the document to the Board action specifically authorizing the action.
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VIII.N. Board Designates Depositories
Description:
The Board of Education designates depositories, by accounts, for the 2016 calendar year, including depositories for investments. The following should be designated:
US Bank Payroll Account Accounts Payable Student Activity Accounts Investments Bremer Bank Investments Scholarship Account Student Activity Account Stearns Bank Student Activity Account Minnesota Liquid Asset Fund, Minnesota School Boards Association Investments American Heritage National Bank Student Activity Accounts Associated Bank/MN Trust Investments Wells Fargo Certificate of Indebtedness Proceeds |
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VIII.O. Contract Award - Audit Services
The Administration recommends awarding the contract for audit services for fiscal years 2016 through 2018 to Bergan KDV based upon the lowest proposal received in the amounts of: FY2016 - $34,075; FY2017 - $34,935; FY2018 - $35,815. A RFP tabulation is attached.
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