November 4, 2020 at 7:00 AM - Building and Sites Committee Meeting

Description:  This report looks back to 9/1/2020.   There was OT coverage required for a MAC night shift postion vacancy.   Almost all the custodial group contributed to the additonal coverage needs.

Description:  Amy McPartlin has been working with the Federal Emergency Management Authority (FEMA) since the beginning of the pandemic.  A list of expenditures has been attached. She will provide an update on efforts being made in seeking reimbursements for costs due to the ongoing management of the pandemic.

Description:  For the November Board meeting there are the two remaining pay requests to be processed for eCube and Honeywell.  These payments will close out all contracts for the Summer 2020 work.   Final paperwork and records have been submitted.  Attached is the current Master Project Tracking Sheet.  Original contract values for all work (not including ARCON) totaled $821,212.00.  After approved change orders were processed, $53,500.00 was credited back to the District.  Final contract values totaled $767,712.00
 

Description:  A listing of current capital projects and a potential financial plan will be shared and discussed as Administration seeks the Committee's guidance on the next steps. 

Description:  The forecast for 60 Fund expenditures will be conservative for Summer 2021, should the potential bonding acceleration option be approved the process will not be completed until May 2021.  We will continue with completing the HVAC retrofit work (climate master units) at Ross/Sullivan.   This work is estimated to be approx. $720,000.00.   District wide video surveillance upgrades will also be considered.   Video cameras currently in use are nearing "end of life" and are currently managed by the Honeywell service contract which is also expiring this spring.   A full investigation is underway whether to keep video surveillance under Honeywell or a different vendor.

20 Fund expenditures will include various Honeywell server upgrades, minor roof repairs at Sullivan, Ross/Sull gym LED lighting upgrades, washroom sink replacement at MAC, and parking lot sealcoating at IKE.  These projects will be procured in-house, and may be completed prior to summer during extended break periods.

Description:  Sullivan Administration has been working with the library team to ennhance the walls in the library with some mural work.  Preliminary murals have been attached for the Committee's review.  Each mural is 64" x 64". The projected cost is $1,320 and will be paid for with Student Activity funds. 

Description:  The Finance Committee recommends approval of the minutes from the September 8, 2020 as written.