March 12, 2020 at 9:00 AM - Regular Meeting

1. CALL TO ORDER

1.A. Moment of Silent Meditation

1.B. Approval of the Agenda – Action Item

2. CALL TO THE PUBLIC - Any person wishing to address the Board on a non-agenda item will be granted time to make a presentation at the discretion of the presiding chairperson. Action taken as a result of public input will be limited to directing staff to study the matter for consideration or decision at a later time. Individual remarks may be limited to three minutes.

3. SPECIAL PRESENTATIONS

3.A. FY19 Audit Review- Ms. Cristi Swan, CPA (via teleconference)

4. CONSENT AGENDA
Note:  All or individual items may be pulled from the consent agenda and discussed individually.

4.A. Approval of Minutes: Regular Meeting 2-7-2020                             

4.B. Approval of expense and payroll vouchers

4.C. Approval of Student Activity Treasurer Report February 2020

4.D. Approval of the revisions to 2019-2020 intergovernmental agreements (Exhibit A budget only) for member districts: Grand Canyon USD, Page USD and Williams USD.

4.E. Approval of Annual Renewal for Full Time Employee Benefits Plan (Co-Pay Gold, Classic Silver and HDHP 1300) with ASBAIT insurance pool for FY 2020-2021

4.F. Approval to transfer the remaining student activities monies from Marine Technologies ($15.21) to the Vet Assistant Student Activities Account

4.G. Approval for HOSA Student Overnight Travel,Vet Assist Program, for the State Competition in Tucson, AZ from April 15th to April 17th 2020

5. UNFINISHED BUSINESS
None for this meeting.

6. NEW BUSINESS

6.A. Approval of Audit for fiscal year  2019 (as presented today, at the March 12th, 2020 meeting by Cristi Swan, CPA)- Action Item

6.B. Approval of the Amendment to FY20 Business Services Contract from ADI to include IT practices and protective measures-Action Item

6.C. Approval to allow Coconino County Career Center to utilize the CAVIAT District Facility for 2 Weeks (March 16th and 23rd) and the weekends of April 4th & 5th, 11th &12th, 18th & 19th, and 25th & 26th-Action Item

6.D. Discussion and Possible Approval to have Brian Locke, previous Board Chairman, run the March 12th 2020 meeting, in the event that Doug Wells, current chair, is unable to attend-Possible Action Item

6.E. Discussion Regarding the Governing Board Meeting Schedule for 2020-2021-Non Action Item

6.F. Discussion Regarding Board Member Requests for Governing Board Travel, as per policy BCB, for FY 20-21-Non Action Item

6.G. Discussion regarding Board Members Attending the ASBA Summer Institute in Flagstaff, June 4th-6th, 2020- Non Action Item

6.H. Discussion regarding CAVIAT Governing Board member participation at Member District Graduation ceremonies-Non Action Item

6.I. Suggested Future Agenda Items- Non Action Item

7. REPORTS

7.A. Governing Board

7.B. Superintendent

7.B.1) Legislative Update

7.B.2) Review of the CAVIAT 100th Day Enrollment Data

7.B.3) Update on Current Board Seat Vacancy-Fredonia Seat

7.B.4) Auditor General Special Audit/Study-Employment Placement/Opportunities based on CTE studies-Post Graduation

7.B.5) Current Events

8. CALENDAR OF EVENTSThe next Regular Board Meeting is scheduled for Thursday, April 9th, 2020 at 9 a.m. at the Williams Annex, Williams District Office.
FUTURE MEETINGS:
May 14th, 2020- Fredonia, 9 a.m.
June 11, 2020- Teleconference 9 a.m. (proposed budget for FY20)

9. ADJOURNMENT - Action Item