December 14, 2016 at 7:00 PM - Regular Board Meeting
Minutes |
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1. Call to Order
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2. Pledge of Allegiance
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3. Approval of Minutes
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3.A. Approve the Minutes of the Special Board Meeting of November 9, 2016
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3.B. Approve the Minutes of the Regular Board Meeting of November 16, 2016
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4. Public Comment
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5. Treasurer's Report
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5.A. Review Financial Reports
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5.B. Approve the payment of the bills for operating expenses of $224,779.58, payroll expenses of $254,952.41, Special Reserve expenses of $6,617.40 for a total monthly expense of $486,349.39
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6. Director's Report
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6.A. Highlights
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6.B. Monthly Statistics
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7. Communications
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8. Committee Reports
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8.A. Building and Grounds
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8.B. Technology
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9. Liaison Reports
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9.A. Friends of the Library
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9.B. Legislative
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9.C. RAILS
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10. Secretary's Report
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10.A. A certified copy of Ordinance 16-07, an Ordinance Levying and Assessing Taxes of the Niles Public Library District, Cook County, Illinois, for the Fiscal Year Beginning July 1, 2016 and Ending June 30, 2017, along with a certified copy of a Truth in Taxation Certificate of Compliance, was mailed to the Cook County Clerk on November 21, 2016.
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11. New Business
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11.A. Approve Resolution 16-03 Resolution to Make Additional Employer
Contributions which transfers $2.0 million to the Illinois Municipal Retirement
Fund (IMRF)
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11.B. Approve the expenditure not to exceed $8,500 to
hire VirTek to assist IT with the implementation and migration of the Library
District’s Exchange server to the cloud
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11.C. Approve Resolution 16-04 Resolution Adopting a Travel
Reimbursement Policy in Accordance with the Local Government Travel Expense
Control Act and accept accompanying changes to Personnel Policy 4.14 Travel
Expenses
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11.D. Motions D-H
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11.D.1) D. Move to approve the recommended changes to Personnel Policy 4.06, Sick Leave
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11.D.2) E. Approve the recommended changes to Personnel Policy 4.08, Vacation Allowances
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11.D.3) F. Approve the recommended changes to Personnel Policy 4.09, Personal Days
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11.D.4) G. Approve the new Personnel Policy 4.24, Longevity Pay Plan
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11.D.5) H. Approve the remaining recommended minor changes to the Personnel Policy Manual including:
4.01 Personnel Manual 4.02 Appointment 4.03 Employment and Discipline 4.04 Open Door Communications (formerly Grievance procedure) 4.05 Absence Reporting 4.07 Holidays and Closings 4.10 Family Medical Leave (formerly Leaves of Absence without Pay) 4.11 Military Leave of Absence (formerly Leaves of Absence without Pay) 4.12 Personal Leave of Absence 4.13 Compassionate Leave 4.14 Jury Duty 4.15 Attendance at Professional Meetings 4.18 Drug-free and Alcohol-free Workplace (formerly Drug-free Workplace) 4.19 Anti-Harassment and Non-Discrimination Policy (formerly Harassment Policy) 4.20 Nepotism 4.21 Personnel Records Policy 4.22 Social Media 4.23 Victims’ Economic Security and Safety Act |
12. Unfinished Business
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12.A. Discussion of Friends of the Library history and
funding, with possible action
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13. Other
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14. Adjournment
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