July 13, 2020 at 6:30 PM - Regular Meeting of the Board of Education
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I. Call to Order
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II. Pledge of Allegiance
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III. Modifications to the Agenda
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IV. Announcements and Comments
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IV.A. Superintendent
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IV.A.1. Construction Update
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IV.A.2. State Budget Update
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IV.A.3. Policy Committee of the Whole - July 27 at 6:30 p.m.
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IV.B. Board of Education
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V. Correspondence
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V.A. Thank You Note
Description:
A thank-you note was received from Mike and Mary-Jo McShane thanking the Board and Pat for the teacher appreciation gift.
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V.B. Letter from Munson Healthcare
Description:
Munson Healthcare sent a letter informing the District that they are eliminating the Charlevoix Hospital School Nurse Program for Boyne City High School.
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VI. Public Commentary (5 minutes/person-please see guidelines at end of agenda)
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VII. Approval of Consent Items
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VII.A. Approval Of Previous Meeting Minutes
Description:
Move to approve the regular and budget hearing meeting minutes of June 22, 2020.
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VII.B. Business and Finance Items
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VII.B.1. Payment of the Bills
Description:
Move to approve the bills:
General Fund: $149,797.85 Food Service: $21,917.67 2019 Bond: $164,640.00 Total Expenditures: $336,355.52 |
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VII.B.2. Auditor Appointment
Description:
Move to approve Baird Cotter Bishop CPA as the District's auditors for the 2020-2021 school year.
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VII.B.3. Appointment of Law Firm
Description:
Move to retain Thrun Law Firm, P.C. as the district's law firm for the 2020-2021 school year.
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VII.B.4. Board Member Compensation Rate
Description:
Move to establish the Board Member Compensation Rate at $35 per Regular and Special Board Meetings and $25 per Committee Meeting.
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VII.B.5. Mileage Reimbursement Rate
Description:
Move to establish the 2020-2021 mileage reimbursement rate for approved school district travel at the current IRS rate per mile.
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VII.B.6. Depository of School Funds
Description:
Move to approve the following depositories and approve the authorization for signatures on accounts with an electronic facsimile signature of the President and Treasurer of the School Board on the following accounts:
Huntington Bank: General Fund (Checking and Payroll) JP Morgan Chase: Food Service Fund (Savings), Internal Accounts (Savings), General Fund Commercial (Savings), General Fund High Yield (Savings & Checking), 2016 Debt Retirement (Savings), 2019 Debt Retirement (Savings), Capital Improvement Fund (Savings),2020 Debt Retirement (Savings) Michigan School District Liquid Asset Fund: General Fund Capital Projects |
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VII.B.7. Signature Facsimile for Checks
Description:
Move to use a signature facsimile of the President and Treasurer for the following accounts: General Fund, Payroll, Internal, Food Service, Debt Retirement, Capital Bond Projects, and Capital Improvement.
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VII.B.8. Electronic Transaction of Funds
Description:
Move to authorize the electronic transaction of funds and further authorizes Chief Financial Officer Irene Byrne, Finance Assistant Christine Johnson and/or Superintendent Patrick Little to sign the necessary paperwork and agreements to electronically transfer funds at Huntington Bank, Michigan School District Liquid Asset Fund (MILAF) and JP Morgan Chase.
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VII.B.9. JP Morgan Chase Money Market Fund for Government Operations - Deposit and Transfer Authorization
Description:
Move to authorize the deposit of funds to JP Morgan Chase, and further authorizes Chief Financial Officer Irene Byrne, Finance Assistant Christine Johnson and/or Superintendent Patrick Little to transfer funds and to sign the necessary paperwork and agreements to deposit and/or transfer funds on accounts held at Chase.
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VII.B.10. Michigan School District Liquid Asset Fund - Deposit and Transfer Authorization
Description:
Move to authorize the deposit of funds to the Michigan School District Liquid Asset Fund, and further authorizes Chief Financial Officer Irene Byrne, Finance Assistant Christine Johnson and/or Superintendent Patrick Little to sign the necessary paperwork and agreements to deposit and/or transfer funds.
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VII.B.11. Huntington Bank Business Checking Products - Deposit Authorization
Description:
Move to authorize the deposit of funds to Huntington Bank, and further authorizes Chief Financial Officer Irene Byrne, Finance Assistant Christine Johnson and/or Superintendent Patrick Little to transfer funds and to sign the necessary paperwork and agreements to deposit and/or transfer funds on accounts held at Huntington Bank.
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VII.B.12. BMO Harris Bank
Description:
Move to authorize BMO Harris Bank for the purpose of purchase cards, and further authorize Chief Financial Officer Irene Byrne, Finance Assistant Christine Johnson and/or Tammy Patrick as authorized administrators.
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VII.B.13. Substitute Rates 2020-2021
Description:
Move to approve the substitute rates for 2020-2021 school year as presented:
Teacher (in one assignment) 1-5 Days: $100.00 per day / $50.00 per half day 6 - 15 Days: $125 per day / $70 per half day 16+ Days: $150.00 per day / $90 per half day Support Staff Secretary: $11.60 per hour Para/Cook/Aid: $11.60 per hour Custodian:$12.50 per hour Bus Driver:$25 per run |
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VII.B.14. Property Donation
Description:
Motion to accept the donation of Unit 8, Parkside property lot from David and Janice Swanson with an estimated value of $12,500 for a future Building Trades Program construction site.
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VII.C. Personnel
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VII.C.1. Athletic Co-Curricular Schedule B Assignment
Description:
Move to approve Scott Hewitt for the Middle School Boys Basketball Co-Curricular Schedule B coaching assignment for the 2020-2021 athletic season, as recommended administratively.
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VIII. Discussion
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VIII.A. Return to School Road Map - Overview and Discussion
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IX. Action Items
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IX.A. New Hire - Cole Thornton
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IX.B. Tractor Bid Award
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IX.C. Purchase of Curriculum/Staff Training Certification for Drone Technology
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IX.D. Barton Malow Contract
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IX.E. Integrated Design, Inc Contract
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X. Public Commentary (5 minutes/person-please see guidelines at end of agenda)
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XI. Recess (if necessary)
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XII. Closed Session
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XIII. Open Session
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XIV. Additional Action Items (If Necessary)
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XV. Additional Discussion (If Necessary)
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XVI. Adjournment
Description:
Motion by ____, support by ____, "that the Board of Education adjourn the meeting at _____pm."
Motion (Carried/Failed) ___ to ___. |