June 22, 2020 at 6:30 PM - Regular Meeting

1. Call to order/roll call/adoption of agenda/consent grouping

2. * Approval of the regular and Closed Session minutes from the May 18, 2020, Board Meeting.

3. * Finance Reports - March 2020 and April 2020

4. Special Presentations

4.a. Budget Presentation - Michelle Cowhy

5. * Staff Reports

5.a. North Creek - Kimberly Gillow

5.b. South Meadows - Stacie Battaglia

5.c. Operations - Tim Courtright

5.d. Technology - Scott Wooster

5.e. Food Service - Deb Over

5.f. Special Education - Lisa Nickel 

5.g. Transportation - Rick Boham

5.h. CHS - Mike Kapolka

5.i. Beach Middle - Nick Angel

5.j. Finance and Administrative Services - Michelle Cowhy

5.k. Curriculum - Heather Conklin

5.l. Human Resources and Community Education - Marcus Kaemming

5.m. Athletics - Brad Bush

6. Communications

7. Board Member and Student Liaison Reports

8. Public Input

9. Superintendent/Board Discussion

10. * Consent Action Items

10.a. Action Item 68-19-20. Superintendent Helber recommends the Board approve 2020-2021 North Creek and South Meadows Handbook.

10.b. Action Item 69-19-20. Superintendent Helber recommends the Board approve CHS Student Handbook and Athletic Code of Conduct

10.c. Action Item 70-19-20. Superintendent Helber recommends the Board approve Beach Middle School Handbook

10.d. Action Item 71-19-20. Superintendent Helber recommends the Board approve the 2020-2021 Board Meeting Calendar.

11. * Individual Action Items

11.a. Action Item 72-19-20. Superintendent Helber recommends the Board approve the Administrators' contracts and extend them by one year. 

11.b. Action Item 73-19-20. Superintendent Helber recommends the Board designate Chelsea State Bank as the District’s depository for the 2020-21 school year. The accounts are the 2013, 2016, 2016b, 2018 and 2020 Debt Retirement Fund Accounts; the General Fund, Vendor AHC, Payroll, Lunch Fund, Athletics Fund, and Sinking Fund Accounts; the 2018 and 2020 Bond Fund, 2020 Investments, 2016, 2018 & 2020 Capital Projects Funds Accounts; North Creek Elementary, South Meadows, Beach Middle School and Chelsea High School Activity Accounts; the Steven E. Lewis, Peabody, CSD Memorial and Special Olympics Scholarship Funds.

11.c. Action Item 74-19-20. Superintendent Helber recommends that the Board authorize following persons to sign checks drawn against various funds as indicated in the chart below, and that the Board Treasurer, Business Services Accountant, Assistant Superintendent of Finance and Administrative Services, and the Superintendent of Schools are authorized to endorse checks "For Deposit Only." 

11.d. Action Item 75-19-20. Superintendent Helber recommends the Assistant Superintendent of Finance and Administrative Services, or designee, and the Superintendent be authorized to transfer funds by electronic transfer, except where a check is specifically required.

11.e. Action Item 76-19-20. Superintendent Helber recommends the Secretary of the Board be authorized to sign promissory notes, State Aid notes, tax anticipation notes, or any other document authorized by and on behalf of the Board.  Any other officer of the Board may sign documents of the Board in the absence of any other officer.

11.f. Action Item 77-19-20. Superintendent Helber recommends the Board retain the legal firms of Varnum, Riddering, Schmidt & Howlett, LLP, and Thrun Law Firm, PC, to represent the District during the 2020-2021 school year, and the Superintendent shall be authorized to engage other specific legal counsel, as the need may arise.

11.g. Action Item 78-19-20. Superintendent Helber recommends the Board appoint the Assistant Superintendent of Finance and Administrative Services as the Election Administrator and Deputy to the Board Secretary for election-related matters, and Deputy to the Board Treasurer to perform the duties required of the Board Treasurer.

11.h. Action Item 79-19-20. Superintendent Helber recommends the Board designate Chelsea State Bank, Fifth Third Bank, Flagstar, Michigan School District Liquid Asset Fund, Bank of NY Mellon, US Bank and Huntington National Bank as investment depositories for Chelsea School District for the 2020-2021 fiscal year and that the Superintendent and Assistant Superintendent of Finance and Administrative Services signatures be attached to the investment accounts.

Further moved that the superintendent or designee is authorized to transfer funds to/from investment accounts to other savings/checking accounts of the District and is authorized to invest district moneys in accordance with state and/or federal law and Board Policy.

11.i. Action Item 80-19-20. Superintendent Helber recommends the Board set the fee for providing hard copies of the Board Meeting Agenda Packet for individuals, organizations, firms, or corporations at $50.00 per year in accordance with MCL 15. 266. 

11.j. Action Item 81-19-20. Superintendent Helber recommends the Board join the Michigan Association of School Boards (MASB) for the 2020-2021 school year.

11.k. Action Item 82-19-20. Superintendent Helber recommends the Board approve the membership resolution to join the Michigan High School Athletic Association (MHSAA) for the 2020-2021 school year.

11.l. Action Item 83-19-20. Superintendent Helber recommends the Board join the Michigan Association of Superintendents & Administrators (MASA) for the 2020-2021 school year.

11.m. Action Item 84-19-20. Superintendent Helber recommends the Board hire of Alison Roberts as he CSD Band Director and be placed on BA Step 5 of the CEA Master Agreement Salary Schedule. 

12. * Information and Discussion

12.a. Board New and Updated Policies and By Laws.

12.b. Letter of Agreement

12.c.  School Loan Revolving Annual Loan Application.

12.d. School of Choice

12.e. Equity and Anti-Racism

12.f. USDA Grant Consortium MOU

12.g. Budget Review

12.g.1) 2019-2020 Amended Budget 

12.g.2) 2020-2021 Preliminary Budget

13. Public Input

14. Superintendent Report

15. Commendations/Thank-you

16. Upcoming Events

16.a.

• Monday, June 29- 6:30 PM - Budget Hearing/Board Meeting - Zoom Virtual Meeting
• Monday, July 13 - 6:30 PM - Board Meeting - Zoom Virtual Meeting

17. Closed Session, for the purpose of negotiations. (MCL 380.503)

18. Other

19. Adjournment