November 11, 2019 at 5:30 PM - Regular

I. Robert F. Hunt Ribbon Cutting

II. CALL TO ORDER

II.A. Announcement by the president whether a quorum is present, that the meeting has been duly called and notice of meeting has been posted for the time and manner required by law.

III. INVOCATION AND PLEDGE OF ALLEGIANCE

IV. SPOTLIGHT ON EXCELLENCE

IV.A. Yamboree Best in Show Art 

IV.B. Yamboree Best Yam Pie

V. OPEN FORUM FOR PUBLIC INPUT:

VI. SUPERINTENDENT'S REPORT

VI.A. Board and Superintendent Lunch

VI.B. Thanksgiving Dinner

VI.C. Veteran's Day Program

VI.D. Health Fair

VI.E. Strategic Planning Board Kick Off Date

VII. DISCUSSION ITEMS

VII.A. Discuss Student Health Advisory Council End of Year
Report (SHAC)

VII.B. Discuss District Student Data

VIII. ACTION ITEMS

VIII.A. Discuss/Approve Revenue and Expenditure Report for October

VIII.B. Discuss/Approve Employee Incentive Payment

VIII.C. Discuss/Approve Action regarding one-time payment in consideration of additional services for Robert F. Hunt elementary staff.

VIII.D. Discuss/Approve Authorizing Superintendent to issue a Request for Qualifications (RFQ) to seek a qualified and competent architect for the outdoor plaza landscape/remodel and Agricultural Barn project.

VIII.E. Discuss/Approve action to approve a resolution to amend the 2013 Shared Services Arrangement Agreement for the Upshur County Shared Services arrangement, including delegating authority to the Superintendent as well as joint legal representation.

VIII.F. Discuss/Approve action to approve Gilmer ISD serving as the new fiscal agent for the Upshur County Shared Services Arrangement and Upshur County Community Schools, effective July 1, 2020.

VIII.G. Discuss/Approve Change Order authorizing an extension of time to the Construction Manager-at-Risk for delays requested, for the Robert F. Hunt Bond Project and possible assessment of Liquidated Damages for Project delays, by offset  and authorize the Superintendent to execute an Owner Change Order to reflect any approved delay credit and offset of Liquidated Damages assessed, for acceptance by contractor. 

IX. CONSENT AGENDA

IX.A. Discuss/Approve the following:

IX.A.1. October 14, 2019 Regular Board Meeting Minutes

IX.A.2. Harrison County Appraisal District Director Selection Resolution

IX.A.3. Upshur County Appraisal Board of Directors Ballot

X. CLOSED SESSION:  The Board shall convene in closed session pursuant to the following sections of the Texas Open Meetings Act:  LEGAL, REAL ESTATE, AND/OR PERSONNEL (Discussion in Closed Session, Action in Open Session, as per Texas Government Code Chapter 551, Sections 071,072, 073, 074, 075, 076, 082, 083, 084)
CLOSED SESSION ITEMS
A. Pursuant to section 551.074, Texas Government Code, discussion of personnel
B. Pursuant to section 551.072, Texas Government Code, discussion of land
C. Pursuant to section 551.082, Texas Government Code, discussion of student discipline  
D.Pursuant to section 551.071, Texas Government Code, legal consultation with attorney regarding Action Item G.
Presenter: School Board and Superintendent

XI. ACTION AS A RESULT OF CLOSED SESSION:

XI.A. Action on possible approval of Change Order No. 2, for GMP No. 2 granting an extension of extension of the Contract Time, amending the date of Substantial Completion and assessing liquidated damages in connection with the Robert F. Hunt Bond Project, and authorizing the Superintendent to offset such amounts from final payment.  (Item G)

XI.B. Any other possible action as a result of Closed Session

XII. DISCUSS ITEMS FOR THE DECEMBER AGENDA

XIII. ADJOURNMENT