February 26, 2024 at 6:30 PM - Regular Meeting
Agenda |
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1. Call to Order and Roll Call
Description:
It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.
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2. Invocation
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3. Pledges of Allegiance
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4. Open Forum (Public Comment Section)
Description:
At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting. Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting. Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.
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5. Superintendent's Announcements
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6. Board Announcements
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7. Discussion and Possible Approval of Matters Related to the Bond Project(s)
Description:
As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board. In addition, specific items will be discussed relating, but not limited to, consideration of extending the CMaR’s substantial complete date, the construction progress to date, and approving potential change orders. |
8. Discussion and Presentation of Goal Progress Monitoring for Board Goals 4 and 5
Description:
House Bill 3 brought about sweeping changes in education in the state of Texas. Board goals are one aspect of these changes. Therefore, the Texas Education Agency was tasked with developing rules and guidelines for new board goals. So, each evaluation year, the board adopts three required goals regarding early childhood literacy and math (EC-LM), and college, career, and military readiness (CCMR). In addition to the three required goals, the HFISD board adopted two additional goals.
The administration will discuss and present an update to Goals 4 and 5. Specifically, the administration will outline the following: 1.) steps taken thus far to meet the goals, 2.) partner(s) that were engaged to help facilitate goals, 3.) other actions and plans. Goal 4: Hamshire-Fannett ISD will align (written plan) two CTE programs of study by December 2024. Goal 5: Hamshire-Fannett ISD will add/develop two "Exploration or Work-Based Learning Activities" for two aligned CTE programs of study by December 2024. |
9. Discussion and Update on ESSER 3 Funds
Description:
The US Congress passed laws pertaining to emergency funds and the use of those funds, stemming from the COVID-19 pandemic. The Elementary and Secondary Schools Emergency Relief funds, or ESSER, were given to states in 3 parts. School districts are mandated to analyze and update ESSER use of funds every 6 months. ESSER 3 fund allocations will be discussed and updated.
A needs assessment was conducted in the following manner:1. Surveys to parents, students, and teachers to help the district identify areas of need for funding allocations. 2. The public was given the opportunity for input at previous board meetings. 3. District and campus administrators also met to look at data and to help execute a plan for the funds. After analyzing the data, the four main areas of need being addressed were identified as learning loss, instructional continuity, social emotional learning (SEL), and community engagement. The public is given an opportunity for input on this agenda item. ESSER 3 funds will be discussed and updated for this agenda item. |
10. Discussion and Presentation of Intruder Detection Audit (IDA) Finding for Hamshire-Fannett High School
Description:
The top priority of Hamshire-Fannett and the State of Texas is keeping students and staff safe every day. The Texas School Safety Center recently conducted an Intruder Detection Audit at one or more of our campuses. The audits test whether a campus is accessible to an unauthorized individual. This audit, conducted as part of Governor Abbott’s school safety directives for all school systems following the tragedy in Uvalde, seeks to help districts identify how campuses can improve safety for students, such as ensuring exterior doors are locked. The audit provides us with an opportunity to create a safer learning environment for our students and staff. In addition, the state requires other types of audits on school districts, which will be discussed as well.
Hamshire-Fannett ISD received its 4th IDA on February 12, 2024. The administration will discuss the process and outcome of the IDAs. The district will ultimately have to submit the following to the Texas School Safety Center: 1.) notice of the Safety and Security Committee’s minutes reflecting findings, discussion, and date of training, 2.) information that the board of trustees gave public notice about the IDAs, the corrective actions being put into place, and the timeline for the corrections. We are working closely with our district's School Safety & Security Committee to ensure that we are training all our staff and securing our doors for the protection of everyone at our campuses. The support from the state in conducting the Intruder Detection Audits is just one of the many actions we are taking to ensure our schools are safe. We know that this work does not end, and we appreciate the Board’s support. We acknowledge that parents and community members are likely very interested in the details of the audit results; however, it is in the best interest of the students that we do not share this information to the broader public as it could lead to compromising important campus security information. Specific details of the Intruder Detection Audit will be discussed in the executive session and with the Safety and Security Committee. Hamshire-Fannett ISD is committed to providing a safe and secure learning environment for our students and staff. |
11. Discussion and Presentation Regarding Texas Strategic Staffing(TSS)
Description:
In the wake of an extreme teacher shortage, school districts, institutions of higher education, non-profits, and state agencies have looked for innovative ways to close the teacher hiring gap. Looking through this lens, Hamshire-Fannett ISD has partnered with U.S. Prep, Region 5 Education Service Center, and Lamar University to develop teacher residencies within the district and hopefully capitalize on the recruiting opportunities available in hosting teacher residents.
The administration will discuss and present a brief overview of previous information regarding this partnership. In addition, the administration will update the board on the most recent progress since the last update of TSS. |
12. Discussion of Tax Ratification Election Requirements
Description:
State law allows districts to conduct tax ratification elections as a means to overcome state funding shortfalls.
District administrators will discuss with the board the requirements to conduct a tax ratification election. In addition, the administration will provide revenue estimate(s). |
13. Business Items (Consent Agenda)
Description:
The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately. If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately. All items are as recommended by the Superintendent. |
13.A. Approval of January 11, 2024 (Team of 8), January 16, 2024 (Special) and January 22, 2024 Board Minutes
Description:
In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.
A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
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13.B. Approval of Expenditures/Financials
Description:
It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.
Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.
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13.C. Approval of Budget Amendment #5 For the 2023-2024 Budget
Description:
It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board is aware of the need for the budget amendment for the 2023-2024 fiscal year.
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13.D. Discussion and Possible Approval of District Calendar for the 2024-2025 School Year
Description:
The District Calendar committee is made up of district and campus administrators, teachers, and parents. The committee met and listened to feedback from members at their campuses. Factors included in the proposed district calendar included the following:
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13.E. Possible Approval of Staff Development Waiver
Description:
Pursuant to Texas Education Code (TEC) §25.081, this waiver allows the district or charter school to train staff on various educational strategies designed to improve student performance in lieu of a maximum of 2100 minutes of student instruction.
Hamshire-Fannett ISD would like the board to consider granting this waiver, so we can continue to provide meaningful staff development throughout the school year. |
13.F. Review and Approval of Investment Policy Strategies
Description:
The Public Funds Investment Act requires all governmental agencies to review their investment policy and strategy annually.
CDA (LEGAL/LOCAL) outlines the information for review. No changes are being requested.
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13.G. Approval of Vendor's Limit Increases
Description:
Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods or services are competitively purchased, requires Board approval before a transaction may take place.
Due to current market vacillations and aging equipment, the following vendors need increased spending limits: Hi-Land Dairy - Original Amount $50,000, Increase to $60,000 Kommercial Kitchen - Original Amount $50,000, Increase to $75,000 |
14. Monthly Departmental Updates: Business, Finance & Food Service, Curriculum & Instruction, Maintenance & Operation and Technology Departments
Mark Waggoner: Allison Byrd: Terry Sanders: Jon Burris : Byron Miller |
15. Closed/Executive Session
Description:
The Board May Convene into Closed (executive) session, in accordance with the Texas Open Meetings Act, TX Govt. Code 551.001, Subchapters D and E or Texas Govt Code section 418.183(f). Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.
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15.A. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee (Tex Govt Code 551.074(a)(1), et seq.)
Description:
The district currently has one or more vacant positons. Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.
Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session. |
16. Action(s) Relative to items considered in Closed Session.
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17. Personnel Employment
Description:
The District currently has one or more vacant positions. Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible. |
18. Personnel Resignations
Description:
It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information. |
19. Adjournment
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