October 23, 2023 at 6:00 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, consideration of extending the CMaR’s substantial complete date, the construction progress to date, and approving potential change orders.  
 

Description:  The 88th Texas Legislative Session brought about several known and unknown educational impacts for the district.  Administrators will discuss/present some key impacts that the board may want to consider for future actions.
Legislative impacts include, but are not limited to, the following: 1.) Teacher Incentive Allotment, 2.)  Special Legislative Session, 3.) Texas Strategic Staffing (TSS); 4). Etc.
 

Description:  Under State Board of Education Rule, completing required continuing education each year of service is a basic obligation and expectation of any sitting board member under SBOE rules.

School board members must complete training that is required by the State Board of Education, and the board president must publicly announce whether each board member has met their training requirements.

Description:  Hamshire-Fannett ISD 5-year DOI term will end in July of 2024.  Innovation/Exemptions that the district has used for the past 5 years include the following:
1.  School Start Date
2.  Minimum attendance for credit
3.  Minimum minutes of instruction
4.  Designation of campus behavior coordinator.
5.  Teacher certification requirements

The DOI committee is being formed and will meet throughout this school year to revise, update, and renew our DOI plan. After the committee does this, they will have a public meeting to consider the final version of the new proposed plan for Hamshire-Fannett. After that public meeting, the board of trustees will need to adopt the proposed plan by an affirmative 2/3 vote. The district will then notify the commissioner of the approval of the plan along with the list of TEC exemptions.The final version of the plan must be placed on the district’s website for at least 30 days.
 

Description: 

The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board has been provided with the necessary documents for the budget amendment for the 2023-2024 fiscal year.

Description:  Each month the board is provided an update of donations received. However, due to the amounts and varying purposes, the board may want to accept these gifts.

1. $5,000 to HF Fishing Team from Trevor Lee Memorial Marsh Fest
2. $1,670 to HF Athletic Trainer activity fund from Eastex Urgent Care
3. $1,500 to HF Varsity Cheer for helping at the Exxon Mobil Family Day Picnic from Mechanical Bulls and More
4. $200 with the possibility of up to an additional $1,100 throughout the year to the HS Student Council from Texas A&M Transportation Institute.

Description:  Pursuant to the Texas Property Tax Code, Section 26.09, the Grand Recap of the Tax Roll for Tax Year 2023 should be approved by our Board of Trustees, a resolution to that effect signed and notarized, and a copy filed with the Jefferson County Tax Assessor-Collector’s Office.

Description:  All investments made by the District shall comply with the Public Funds Investment Act (Texas Government Code Chapter 2256, Subchapter A) and all federal, state, and local statutes, rules or regulations.
Not less than quarterly, the investment office shall prepare and submit to the Board a written report of investment activities for all funds covered by the Public Funds Investment Act. This report shall be presented to the Board within a reasonable time after the end of the period.

Description:  The Board May Convene into Closed (executive) session,  in accordance with the Texas Open Meetings Act, TX Govt. Code 551.001 to discuss the following Items:

Any action, decision or final vote with regard to any matter considered in such a closed session, shall be made in open session.
 

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description: 

The District currently has one or more vacant positions.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible.

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.