January 13, 2022 at 6:00 PM - Regular Board Meeting

1. CALL TO ORDER

1.A. Pledge of Allegiance to the Flag of the United States of America.

1.B. Invocation

1.C. The presiding officer will call the meeting to order.

2. VISION & MISSION STATEMENT

2.A. The District shall maximize every student's potential through rigorous and relevant learning experiences preparing students to be 21st century global leaders.

The District's vision is formed from the acronym LEAD - to Learn, Empower, Achieve, Dream ... LEAD

3. RECOGNITIONS

3.A. In honor of Texas School Board Recognition Month, the Superintendent will recognize the Cypress-Fairbanks ISD Board of Trustees for their dedication, leadership and continuing service to the children of the district.  

3.B. The Superintendent will make remarks and announcements including the honors and achievements earned by staff and students in recent weeks.

4. PUBLIC COMMENTS

4.A. Patrons who have duly registered per policy BED (Local) may address the Board and make public comments on an agenda item during or before the board’s consideration of the item. The Board may allow public comment on agenda items at all meetings. The Board will continue with the remaining agenda after the registered patrons have had an opportunity to speak. (To participate, registration is between 5:30 and 5:50 p.m. on the day of the Board meeting at the entrance to the CFISD Boardroom.)

5. BOARD COMMENTS

5.A. Any Board member may make a comment during this portion of the agenda, without prior posting being required.  Comment items may not pertain to the character of any students, staff or Board member and may not be discussed or deliberated upon at this meeting. 

6. CITIZEN PARTICIPATION

6.A. Patrons who have duly registered per policy BED (Local) may address the Board regarding matters of concern/interest to the district, other than the character of any student, staff or Board member. The Board may not act upon any matter that is not listed under the action item portion of the agenda. (To participate, registration is between 5:30 and 5:50 p.m. on the day of the Board meeting at the entrance to the CFISD Boardroom.)

7. REPORTS

7.A. The administration will provide an oral report on the Equity and Culture Audit.

7.B. The administration will provide an oral report on the 2021-2022 Board Monitoring System.

8. PUBLIC HEARING

8.A. The Board will hold a Public Hearing on Thursday, January 13, 2022, to discuss the 2020-2021 Texas Academic Performance Report.

Texas Education Code §39.306 states that (a) each board of trustees shall publish an annual report describing the educational performance of the district and each campus in the district that includes uniform student performance and descriptive information as determined under rules adopted by the commissioner, and (c) the board of trustees shall hold a hearing for public discussion of the report.   This report is provided by TEA and it is termed the Texas Academic Performance Report (TAPR).  

9. ACTIONS ITEMS - CONSENSUS

9.A. The Board will consider approving the minutes of the December 9, 2021 Board Work Session.

9.B. The Board will consider approving the minutes of the December 13, 2021 Regular Board Meeting.

10. ACTION ITEMS - NON-CONSENSUS

10.A. The Board will consider nominations for the large district member vacant Region 4F position on the TASB Board of Directors. 

Due to the vacancy for the Region 4F position, the Cypress-Fairbanks ISD Board is invited to nominate one of its trustees to fill the interim position (expiring at the end of the 2022 TASA/TASB Convention). 

The nomination will allow the TASB Board to fill the position and seat a nominee as a TASB Director at the TASB Spring Board Meeting, Thursday–Saturday, March 24-26, 2022, at the TASB Headquarters in Austin, Texas. At that meeting, the nominated individual will be introduced to the Nominations Committee and the TASB Board will elect CFISD's candidate as a TASB Director. 

A TASB Director represents his or her region on the Board, guiding the organization to ensure that the association fulfills its mission to provide advocacy, visionary leadership, and high-quality services to you, our members.

10.B. The Board will consider approving the Calendar Committee’s recommendation for the 2022-2023 instructional calendar.

A committee comprised of parents, business partners, teachers, paraprofessionals, campus administrators, and district support staff prepared the calendar proposal for the 2022-2023 school year and developed a recommendation for the Board’s consideration.  Per the Texas Education Code (TEC), the first day of school cannot be any earlier than August 22, 2022.    

Note: Per the Texas Education Code (TEC), districts are required to provide a minimum of 75,600 minutes of instruction, including intermissions and recess. School districts may add minutes as necessary to meet the instructional needs of students and to compensate for minutes of instruction lost due to school closures caused by disaster, flood, extreme weather conditions, fuel curtailment, or another calamity.

10.C. The Board will consider approving a Memorandum of Understanding for two of the district’s university partners: Grand Canyon University and Houston Baptist University.  

The district has several university and college partnerships established for teachers and administrators interested in pursuing advanced degrees. These partnerships aim to build internal capacity and provide more accessible higher education opportunities by offering degree options in a variety of formats including face-to-face, online, and hybrid models.

10.D. The Board will consider approving the granting of waterline and temporary construction easements (Parcel 31E-9) to the North Harris County Regional Water Authority (NHCRWA) located at Millsap Elementary School and authorize the Superintendent or designee to negotiate the final terms and execute all related documents.

These proposed easements are located along the west property boundary line along Huffmeister Road and the north property boundary line per the attached site plan drawing.

An appraisal was performed by Deal Sikes Real Estate Valuation & Counseling to determine the fair market value of the easement area being acquired by NHCRWA. Per the referenced appraisal, the valuation of the Waterline Easement and Temporary Construction Easement was determined to be $206,861.  Upon approval by the Board, the district will finalize the terms and conditions for the easement and execute the documents. The district will provide the executed easement documents upon receipt of payment for the appraised value from NHCRWA.

10.E. The Board will consider approving the granting of waterline and temporary construction easements (Parcel 31A-13) to the North Harris County Regional Water Authority (NHCRWA) located at Campbell Middle School/ Old Windfern HS and authorize the Superintendent or designee to negotiate the final terms and execute all related documents.

These proposed easements are located at the east property boundary line starting south of the far south driveway to Windfern Road along Bobcat Road and then heads west along Windfern Road to the southwest property boundary corner per the attached site plan drawing.

An appraisal was performed by Deal Sikes Real Estate Valuation & Counseling to determine the fair market value of the easement area being acquired by NHCRWA. Per the referenced appraisal, the valuation of the Waterline Easement and Temporary Construction Easement was determined to be $169,109.  Upon approval by the Board, the district will finalize the terms and conditions for the easement and execute the documents. The district will provide the executed easement documents upon receipt of payment for the appraised value from NHCRWA.

10.F. The Board will consider approving the granting of waterline, temporary construction, and access easements (Parcel 31A-12) to the North Harris County Regional Water Authority (NHCRWA) located at the Natatorium and Pridgeon Stadium and authorize the Superintendent or designee to negotiate the final terms and execute all related documents. 

These proposed easements are located at the south property boundary line starting at Falcon Road heading west to Bobcat Road and then heads north on Bobcat Road along the west property boundary line to Cougar Road per the attached site plan drawing.

An appraisal was performed by Deal Sikes Real Estate Valuation & Counseling to determine the fair market value of the easement area being acquired by NHCRWA.  Per the referenced appraisal, the valuation of the Waterline Easement and Temporary Construction Easement was determined to be $220,346.  Upon approval by the Board, the district will finalize the terms and conditions for the easement and execute the documents. The district will provide the executed easement documents upon receipt of payment for the appraised value from NHCRWA.

10.G. The Board will consider approving the granting of waterline and temporary construction easements (Parcel 31A-11) to the North Harris County Regional Water Authority (NHCRWA) located at ALC, Windfern Administration Annex and Falcon Annex and authorize the Superintendent or designee to negotiate the final terms and execute all related documents. 

These proposed easements are located at the south property boundary line along Windfern Road starting at Perry Road going to the west to Falcon Road per the attached site plan drawing. 

An appraisal was performed by Deal Sikes Real Estate Valuation & Counseling to determine the fair market value of the easement area being acquired by NHCRWA.  Per the referenced appraisal, the valuation of the Waterline Easement and Temporary Construction Easement was determined to be $97,377. Upon approval by the Board, the district will finalize the terms and conditions for the easement and execute the documents. The district will provide the executed easement documents upon receipt of payment for the appraised value from NHCRWA.

10.H. The Board will consider approving the granting of waterline and temporary construction easements (Parcel 31A-4) to the North Harris County Regional Water Authority (NHCRWA) located at the Maintenance Center and authorize the Superintendent or designee to negotiate the final terms and execute all related documents.

These proposed easements are located along the east boundary line starting at the north east corner heading south to Windfern Road and then heads west along Windfern Road to the southwest property boundary corner per the attached site plan drawing.

An appraisal was performed by Deal Sikes Real Estate Valuation & Counseling to determine the fair market value of the easement area being acquired by NHCRWA.  Per the referenced appraisal, the valuation of the Waterline Easement and Temporary Construction Easement was determined to be $224,599.  Upon approval by the Board, the district will finalize the terms and conditions for the easement and execute the documents. The district will provide the executed easement documents upon receipt of payment for the appraised value from NHCRWA.

10.I. The Board will consider awarding bids and contracts and/or authorizing purchase orders as recommended in the posted agenda item.

10.I.1. Bid:    Drill Team Competition Drapes and Hardware 
Budget:    Activity Funds, Bond Funds, Grant Funds, M & O Funds
Est. Award:    $100,000.00
To:    Tamis Corporation 
 

10.I.2. Purchase:      Departmental Vehicles - Police
Budget:    Bond Funds
Est. Award:    $2,300,000.00
To:    Purchasing Cooperative Suppliers 

 

10.J. The Board will consider approving construction proposals and contracts paid from Bond Funds to the recommended contractors and authorize the Superintendent or designee to execute all necessary documents related to such contracts as follows.

10.J.1. Proposal: 2021 Andre & Walker ES Renovations
Budget: Bond Funds
Award $16,147,000.00
To: Millennium Project Solutions, Inc.

10.J.2. Proposal: 2021 Hoover, Moore & Pope ES Renovations 
Budget: Bond Funds
Award: $8,662,400.00
To: Millennium Project Solutions, Inc.

These construction contracts will be funded from Bond Funds.

10.K. The Board will consider approving the 2021-2022 School Health Advisory Council (SHAC) membership.

11. DISCUSSION

11.A. The Board will discuss the Resolution Condemning Racism and Affirming the District's Commitment of Opportunity for All.

12. SUPERINTENDENT'S BRIEFING

12.A. The Superintendent will provide information regarding district events and items of community interest. 

13. CLOSED SESSION
If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 through 551.084, of the Open Meetings Act.
 

13.A. There will be a Closed Session in accordance with Government Code Section 551.001 et. seq.

Section 551.071	For the purpose of a private consultation with the Board's attorney on any or all subjects or matters authorized by law. For the purpose of consultation with the district’s attorney concerning matters on which the attorney’s duty to the district under the Texas Disciplinary Rules of Professional Conduct clearly conflicts with the Texas Open Meetings laws.
Section 551.072	For the purpose of discussing the purchase, exchange, lease or value of real property.
Section 551.073	For the purpose of considering a negotiated contract for a prospective gift or donation.
Section 551.074	For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
Section 551.076	To consider the deployment, or specific occasions for implementation, of security personnel or devices.
Section 551.0821	For the purpose of deliberating a matter regarding a public-school student if personally identifiable information about the student will necessarily be revealed.
Section 551.082	For the purpose of considering discipline of a public-school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.
Section 551.083	For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by section 13.901 of the Texas Education Code.
Section 551.084	For the purpose of excluding witness or witnesses from a hearing during examination of another witness.

14. ADJOURNMENT