December 6, 2023 at 6:00 PM - Regular School Board Meeting
Agenda |
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1. Call To Order
Speaker(s):
Forsberg
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2. Roll Call of Attendance
Speaker(s):
Payne
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3. Approval of Agenda
Speaker(s):
Forsberg
Recommended Motion(s):
Approval of Agenda
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4. Board Calendar Dates
Speaker(s):
Forsberg
Description:
Thursday, January 11, 2024 - MSBA Annual Leadership Conference, Minneapolis Convention Center Friday, January 12, 2024 - MSBA Annual Leadership Conference, Minneapolis Convention Center Wednesday, January 17, 2024 - Regular School Board meeting at 6:00 p.m. (upon approval of Agenda Item 9.3) |
5. Questions and/or Comments from Citizens Present on Non-Agenda Items
Speaker(s):
Forsberg
Description:
Visitors attending the meeting who wish to address the school board on any issue that is not on the agenda may do so at this time. We ask that you complete the Request to Address the School Board form linked here prior to the school board meeting.
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6. Presentations and Discussion Items
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6.1. First Reading of School Board Policies
Speaker(s):
Kim Thebault
Description:
Policy 207: Public Hearings (Revised) Policy 214: Out of State Travel by School Board Member (Revised) Policy 406: Public and Private Personnel Data (Revised) Policy 423: Employee-Student Relationships (Revised) Policy 424: License Status (Revised) Policy 505: Distribution of Nonschool-Sponsored Materials on School Premises by Students and Employees (Reviewed) Policy 701.1: Modification of School District Budget (Revised) Policy 702: Accounting (Revised) Policy 706: Acceptance of Gifts (Revised) |
7. Superintendent's Report
Speaker(s):
Boe
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8. Approval of the Consent Agenda
Speaker(s):
Forsberg
Recommended Motion(s):
The Superintendent recommends the School Board approve the Consent Agenda as detailed in the enclosure.
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8.1. Minutes
Description:
Meeting Minutes from November 1, 2023 |
8.2. Payment of Bills and ACH Payments
Description:
$4,197,171.15 for check numbers *602240 - 602319, ACH payments and Wires except for voids as marked on the check register. |
8.3. Personnel
Description:
Employment, Re-hire, Resignation/Termination, Rescind Resignation, Retirement, Eliminate Positions, Adjust Hours/FTE, Leave of Absence, Position Reclassification, Reassignments/Transfers, New Positions |
8.4. Donations
Description:
A $100 donation was made to the Ian Kilian Music Studio at Quora Secondary School from Melissa Miller and Duane Helleloid A $2000 donation was made to be used for students at Karner Blue Education Center and Quora Secondary School in memory of Brady Hanson from Brady's family; Kenny, Kris, Adam and Nicole. |
9. Action Items
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9.1. Retirements (10+ Years)
Speaker(s):
Boe
Description:
Susan McAdam, Teacher, has provided the school district with 13 years of service. Her retirement date is November 3, 2023.
Recommended Motion(s):
The Superintendent recommends the School Board accept the resignation listed above upon the occasion of their retirement.
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9.2. Approval of School Board Policies
Speaker(s):
Thebault
Description:
The policies listed below were presented for a first reading at the November 1, 2023 School Board Meeting. No changes have been made since the last review. Policy 101: Legal Status of the School District Policy 101.1: Name of the School District Policy 102: Equal Educational Opportunity Policy 103: Complaints- Students, Employees, Parents, Other Persons Policy 501: School Weapons Policy Policy 502: Search of Student Lockers, Desks, Personal Possessions, and Student's Person Policy 503: Student Attendance Policy 508: Extended School Year for Certain Students with Individualized Education Programs
Recommended Motion(s):
The Superintendent recommends that the School Board adopt the revised School Board policies as presented.
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9.3. 2024 School Board Meeting Dates
Speaker(s):
Boe
Description:
The schedule of proposed meeting dates for 2024 is attached. All meeting dates are the first Wednesday, with the exception of the January meeting. January's meeting is the third Wednesday, to allow time for member districts to name their representatives at their organizational meetings to the Northeast Metro 916 School Board and attend the MSBA conference.
Recommended Motion(s):
The Superintendent recommends that the regular meeting of the School Board shall be held at 6:00 p.m. at Bellaire School on the first Wednesday of each month, except as indicated in the attached document, which meetings may be recessed and adjourned as deemed necessary by the Board, and such special meetings may be called as provided by law.
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9.4. Approval of Laserfiche Contract
Speaker(s):
Kumlien
Description:
Northeast Metro 916 oversees the licensing and vendor support for member district’s Laserfiche business management platform. This platform provides form submission, document processing, approvals management and long-term secure storage of critical business and educational documentation. This is the yearly renewal for the licensing on that system. A large portion of this licensing is reimbursed to Northeast Metro 916 by our eight participating member districts.
Recommended Motion(s):
The Superintendent recommends that Northeast Metro 916 renew its annual subscription to LaserFiche through OPG-3, Inc. effective December 19, 2023 through December 18, 2024 at a total cost of $75,484.73.
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10. Board Forum
Speaker(s):
Forsberg
Description:
The Board Forum provides School Board members with an opportunity to share items of interest and information from their home district. Board members may share verbal updates at the meeting which are pertinent to all of the member districts related to the following:
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11. Closed Session
Speaker(s):
Forsberg
Description:
The meeting will be closed as permitted by Minn Stat §13D.03, subdivision 1 to consider strategy for labor negotiations.
Recommended Motion(s):
Recommend to enter in to closed session for the purpose of discussing Labor Negotiations Strategy.
Recommended Motion(s) #2:
Recommend to reconvene the regular school board meeting following closed session.
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12. Adjournment
Speaker(s):
Forsberg
Recommended Motion(s):
Adjournment of Meeting
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