January 20, 2016 at 6:30 PM - Regular Meeting

CALL TO ORDER AND ROLL CALL

PLEDGE OF ALLEGIANCE 

CITIZENS TO BE HEARD

SUPERINTENDENT'S REMARKS (NO ACTION / REPORT ONLY)

PRESENTATIONS / REPORTS 

1. Report by the Superintendent on the status of any and all outstanding data/information, deemed necessary to complete and file the current annual audit to the Texas Education Agency by the deadline.

2. Report by the Superintendent concerning the number of and reasons for the corrections to the District's general ledger for the 2014-2015 budget year occurring after November 1, 2015.

3. Report by the Superintendent on High School testing administration.

4. Report of Superintendent's approved functional Budget Amendments not exceeding $25,000 in accordance with Policy CE (LOCAL).

CLOSED / EXECUTIVE SESSION

NOTICE:  The Board of Trustees may elect to go into Closed Meeting any time during the meeting to discuss matters listed on the Agenda when authorized by the provisions of the Open Meetings Act, Chapter 551 of the Texas Government Code.  In the event the Board of Trustees elects to go into Closed Meeting regarding an Agenda Item, the Board of Trustees will hold a Closed Meeting to discuss individual personnel matters including termination, litigation and other matters the Board deems necessary.  Upon completion of Closed Meeting, the Board of Trustees may, in the open session, take such action as appropriate on items discussed in a Closed Meeting.  If, during the course of the meeting, any discussion of any item listed on the agenda should be held in Closed Meeting, the Board will convene in such Closed Meeting in accordance with Texas Government Code Sections 551.001 - 551.088. The Board members may take action in the open portion of the meeting on items discussed in the Closed Meeting but no action will be taken in closed session.  

The Board will return to open session and take appropriate action, if any, on items discussed in closed session.  No Action will be taken in closed session.  Further, Board Members are reminded that all items discussed in closed session must remain confidential so as to avoid liability to the district. The Board will consider and discuss, the following items:

Closed Meeting pursuant to the Texas Open Meetings Act, Texas Government Code §§ 551.071, 551.072, 551.074, 551.076, 551.082, and 551.0821

1. Consultation with Superintendent concerning 2015-216 annual appraisal calendar; measuring progress towards previously adopted goals; adopting formative conference schedule; adopting formative evaluation form(s); and adopting summative conference for Superintendent evaluation.

2. Level III employee grievance hearings pursuant to Texas Government Code Section 551.074. 

3. Discussion, update, and consultation with the Board's attorney on pending litigation pursuant to Texas Government Code Section 551.071.

DISCUSSION / POSSIBLE ACTION

1. Possible action to adopt or modify 2015-2016 appraisal calendar; measuring progress towards previously adopted goals, adopting formative conference schedule; adopting formative evaluation forms(s); and adopting summative conference schedule for Superintendent evaluation.

2. Possible action for the Level III employee grievance. 

3. Discussion and possible action to approve a Third Party Administrator for a Self Insured Worker's Compensation Program.

4. Discussion and possible action to approve the chillers/chilled water systems maintenance agreement contracts with Trane.

5. Discussion and possible action to approve the contract with Wiss, Janney, Elstner Associates, Inc. (WJE) to design, assist with bidding, and act as the construction manager for the Five Palms Elementary roof replacement project.

CONSENT

1. Approve the purchase of Head Start playground equipment for Hutchins Elementary School.

2. Approve a budget amendment to cover the Board action taken on December 16, 2015 to appropriate $20,000 to assist the South San High School Cheerleaders and Dance Team for Florida trips and $30,000 for school related academic and/or extra-curricular student organization activities for school year 2015 - 2016.

3. Approve the term extension of the Head Start Memorandum of Agreement with Alamo Community College District on behalf of Palo Alto College.

4. Approve the contract between South San Antonio Independent School District and the Flippen Group.

5. Approve the Memorandum of Agreement between South San Antonio Independent School District and the San Antonio Housing Authority (SAHA).

6. Approve Board Meeting Minutes:

6.A. December 16, 2015 Regular Called Meeting

6.B. January 8, 2016 Special Called Meeting

6.C. January 11, 2016 Special Called Meeting

ADJOURNMENT