December 11, 2023 at 1:00 PM - December 2023 Regular Board Meeting

Call to Order

Pledge of Allegiance (American Flag), Texas Pledge & a Moment of Silence

Roll Call & Determination of Quorum

Consideration of and Possible Action to Approve the Full Board Minutes of Monday, October 23, 2023

Comments from the Community

Students

Employees

Other Citizens

Constituent Leader Activity Reports

Faculty Senate - Candice Edmonston

Professional Council - Alisha Lyon

Student Government Association (SGA) - Christian Delgado

Discussion of and Possible Acceptance of the College of the Mainland 2022-2023 Annual Financial and Compliance Report

Internal Audit Report(s)

Consideration of and Possible Acceptance of the Internal Audit Report on Grants Management and Administration, as Presented on December 11, 2023

Consideration of and Possible Acceptance of the Internal Audit Report on Payroll, as Presented on December 11, 2023

Consideration of and Possible Acceptance of the Annual Internal Audit Report, as Presented on December 11, 2023

Quality Enhancement Plan (QEP) Update

LAN (Lockwood, Andrews & Newnam, Inc.) Updates

Bond Update - A Presentation by Lockwood, Andrews & Newnam, Inc. (LAN)

Update: Library Classroom Building Budget and Schedule Adjustment and Programming Approval

Human Resources Items

Appointment Nominations

Consideration of and Possible Action to Approve the Appointment Nomination of Rachel Fano to the Position of AAS Nursing Coordinator, Nursing Department

Consideration of and Possible Action to Approve the Appointment Nomination of Deborah Fregia to the Position of Associate Dean of Student Services, Student Services Division

Consideration of and Possible Action to Approve the Appointment Nomination of Karl Moore to the Position of EMS Clinical Coordinator & Faculty, Emergency Medical Services Department

New Position

Consideration of and Possible Action to Approve the Administrative Assistant IV Position in the Marketing & Public Affairs Department

Consideration of and Possible Action to Accept the Non-Contractual Positions Hiring Report as Written

Consideration of and Possible Action to Approve Award of Contract #24-10 to Laerdal in an Amount Not-to-Exceed $176,037.15 for a Turnkey Course Management & Evaluation Tool to be Paid with Grant Funds

Consideration of and Possible Action to Approve the Programming Report for the New Corporate & Continuing Education Center Project, as Presented and Attached

Consideration of and Possible Action to Approve the Schematic Design for the New Public Safety Careers Center Project, as Presented and Attached

Consideration of and Possible Action to Approve Award of Contract #23-34 to Vaughn Construction for Construction Manager at Risk Services for the New Library Classroom Building for a Not-to-Exceed Amount of $100,000 for Pre-Construction Services, Plus Construction Management Fees (Construction Manager's Fee of 3.25% of the Actual Cost of the Work and General Conditions Fee of 4.48% of the Actual Cost of the Work) to be Paid with 2023 Bond Funds

Consideration of and Possible Action to Approve Award of Contract #23-35 to Tellepsen Builders, LP for Construction Manager at Risk Services for the New Corporate and Continuing Education Center for a Not-to-Exceed Amount of $20,000 for Pre-Construction Services, Plus Construction Management Fees (Construction Manager's Fee of 2.45% of the Actual Cost of the Work and General Conditions Fee of 8.93% of the Actual Cost of the Work) to be Paid with 2023 Bond Funds

Consideration of and Possible Action to Approve Award of Contract #24-01 to Element451 in an Amount Not-to-Exceed $360,000 over a Five (5) Year Period for Customer Relations Management (CRM) Software to be Paid from Fund Balance

Consideration of and Possible Action to Approve Award of Contract #24-09 to Howard Technology Solutions for a Campus Laptop Refresh to be Paid from FY 24 Fund Balance and Semillas Grant (Title V Grant) for a Not-to-Exceed Amount of $370,000

Consideration of and Possible Action to Approve an Increase of $162,786 to CBRE/Heery Contract #19-12 for Additional Project Management Services to be Paid from 2018 Bond Funds

Consideration of and Possible Action to Approve the 2024 Payment in an Amount Not-to-Exceed $352,047.23 to be Paid from the FY23-24 Operating Budget to the Galveston County Appraisal District for Appraisal of Property within the College District

Financial Report(s)

Consideration of and Possible Action to Accept the October 2023 Investment and Financial Reports

Consideration of and Possible Action to Approve Resolution for Appraisal District Nomination and Ballot for the Candidate to Serve on the 2024-2025 Board of Directors of the Galveston Central Appraisal District (GCAD)

Consideration of and Possible Action to Set the March 2024 Board of Trustees Meeting on Wednesday, March 27, 2024

Board Report

President's Report

Updates

Culinary Arts Program

Mitchell Chuoke Plumbing Program 

Reminders/Announcements

Board Meetings
January 2024 - Monday, January 22nd, 1:30 p.m.
February 2024 - Monday, February 26th
March 2024 - Wednesday, March 27th (if approved)

Holiday Reception - Monday, December 11th, 3:00 p.m. - 5:00 p.m. (Today)

Fall Graduation - Saturday, December 16th, Abundant Life

Resignations and Retirement Report

Miscellaneous

Adjournment to closed or executive session pursuant to the Texas Government Code of the Open Meetings Act
     

Discussion of the President's Annual Evaluation

Consideration of and Possible Action on any Items Discussed in Closed Session

Adjourn