August 28, 2023 at 1:30 PM - August 2023 Regular BOT Meeting

Call to Order

Pledge of Allegiance (American Flag), Texas Pledge & a Moment of Silence

Roll Call & Determination of Quorum

Minutes

Consideration of and Possible Action to Approve the Full Board Minutes of Monday, July 24, 2023

COM Foundation

Marathon will Present a Check to the Board of Trustees in the Amount of $150,000 for Scholarships at COM

Valero will Present a Check to the Board of Trustees in the Amount of $187,341 for the Process Technology Program at COM

Comments from the Community

Students

Employees

Other Citizens

Constituent Leader Activity Reports

Faculty Senate - Dr. Elaine Childs

Professional Council - Alisha Lyon

Classified Council - Jennifer Denison

Internal Auditor

Consideration of and Possible Action to Accept the Internal Audit Report as Presented on Academics and Curricular Activities on August 28, 2023

Consideration of and Possible Action to Accept the Annual Internal Audit Report, as Presented on August 28, 2023

Human Resources Items

Appointment Nominations

Consideration of and Possible Action to Approve the Appointment Nomination of Shani Johnson to the Position of Director of Instructional Support, Tutoring Center

Consideration of and Possible Action to Accept the Non-Contractual Positions Hiring Report as Written

Policy

Consideration of and Possible Action to Approve the Revisions to COM Local Policies CM, CT, DEA, DH, FD, FFE, FLBE and GDA, and Approve New Policies DEAA and DEAB

CM(LOCAL) - Facilities Construction

CT(LOCAL) - Intellectual Property

DEA(LOCAL) - Compensation and Benefits Compensation Plan

DEAA(LOCAL) - Compensation Plan Incentives and Stipends

DEAB(LOCAL) - Compensation Plan Wage and Hour Laws

DH(LOCAL) - Employee Standards of Conduct

FD(LOCAL) - Tuition and Fees

FFE(LOCAL) - Student Welfare Freedom from Bullying

FLBE(LOCAL) - Student Conduct Alcohol and Drug Use

GDA(LOCAL) - Community Expression and Use of College Facilities Conduct on College District Premises

Resolution

Consideration of and Possible Action to Approve Resolution 2023.08.28 Delegating Authority to the President to Make Decisions Regarding Employee Compensation and Assignment During Emergency Closures

Consideration of and Possible Action to Approve Resolution 2023.08.28.1 to Adopt the Prevailing Wage Rates Setting the Minimum Hourly Wages Paid to Construction Workers Engaged in Public Works on COM Projects

Consideration of and Possible Action to Ratify the Determination of the Pricing Committee Relating to the College of the Mainland Limited Tax Revolving Note Program and Approve the Execution of the Note Purchase Agreement with Frost Bank in Accordance with the Term Sheet from Frost Bank and Texas First Bank Dated August 10, 2023

Consideration of and Possible Action to Adopt the College of the Mainland "Fiscal Analysis and Budget" as Presented by the Administration for Academic/Fiscal Year 2023-2024

2024 Tax Rate

Consideration of and Possible Approval of a Resolution Calling for the Defeasance and Redemption of Certain Outstanding College of the Mainland Limited Tax General Obligation Bonds, Series 2019; Directing the Redemption of Such Bonds; and Containing Other Matters Related Thereto

Consideration of and Possible Action to Propose a Maintenance and Operations Tax Rate of .1441/100 and an Interest and Sinking Rate of .1244/100 for a Total Rate of .2685/100 for the 2024 Tax Year

Consideration of and Possible Action to Approve the Date on which the Board will Adopt the 2024 Tax Rate

Consideration of and Possible Action to Approve the Renewal of Contract 16-21 for the Ellucian Colleague Annual Software Maintenance and Services for an Amount Not-to-Exceed $472,000 to be Paid from FY24 Operating Budget

Consideration of and Possible Action to Approve a Three (3) Year Extension of Contract 18-25 for Student Services Call Center and College Switch Board with EdFinancial Services for a Not-to-Exceed Amount of $221,000 for Year 1 of 3 to be Paid from FY24 Fund Balance

Consideration of and Possible Action to Approve the Renewal of Contract 20-01 for Custodial & Maintenance Services with IQS for an Amount Not-to-Exceed $1,169,220 to be Paid from FY24 Operating Budget

Consideration of and Possible Action to Approve the Renewal of Contract 23-15 for Grounds Maintenance & Landscaping Services with Beck Landscaping for an Amount Not-to-Exceed $325,000 to be Paid from FY24 Operating Budget

Consideration of and Possible Action to Update Required Signatories for COM Bank Accounts, as Required by Each Banking Institution

Consideration of and Possible Acceptance of the College's Investment Policy CAK(LEGAL) and CAK(LOCAL), Investment Strategy and Dr. David Wesse, Vice President for Fiscal Affairs, and Trudy Trochesset, Controller, as the College's Investment Officers, Effective September 1, 2023

Consideration of and Possible Approval of the Unemployment Compensation Insurance Renewal from TASB Risk Management in the Amount of $60,798

Financial Report(s)

Consideration of and Possible Action to Accept the July 2023 Investment and Financial Reports

Consideration of and Possible Action to Approve the Resolution of Galveston Central Appraisal District Board of Directors Nomination

Consideration of and Possible Action to Set the December Board of Trustees Meeting on Monday, December 11, 2023, 1:30 p.m.

Board Report

President's Report

Updates

Reminders/Announcements

Board Meetings
September 2023 - Monday, September 25th, 1:30 p.m.
October 2023 - Monday, October 23, 1:30 p.m.
November 2023 - To be determined, if needed
December 2023 - Monday, December 11th, 1:30 p.m. (if approved)

Holiday Reception - Monday, December 11th, 3:00 p.m. - 5:00 p.m., Student Center

Fall Graduation - Saturday, December 16th, Abundant Life

Resignations and Retirement Report

Miscellaneous

Adjournment to closed or executive session pursuant to the Texas Government Code of the Open Meetings Act
     

Consideration of and Possible Action on any Items Discussed in Closed Session

Adjourn