April 29, 2024 at 7:00 PM - Board Reorganizational Meeting
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I. CALL TO ORDER
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II. ROLL CALL
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III. CLOSED SESSION - ADJOURN TO CLOSED SESSION - PER WISCONSIN STATUTES 19.85 (1)(c)(f) and (g)
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III.A. Review Individual Teacher Contract Recommendations, Contract Extensions, and Resignations
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IV. RETURN TO OPEN SESSION - BEGIN REGULAR AGENDA
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V. APPROVE THE AGENDA
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VI. PUBLIC COMMENTS
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VII. OATH OF OFFICE - NEW BOARD MEMBERS
Description:
For the record, the oath has been administered to the appropriate newly elected Board members with such a notation being provided in the minutes of this meeting. Ted Frey and Mark Hetzel took the oath of office on 04/08/24 .
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VIII. BOARD REORGANIZATION
Description:
Clerk Engebretson will initiate the process for selecting Board Officers by asking for nominations for the office of President. After nominations are complete and a vote is taken to determine the position of Board President, the newly elected President will then continue the process by taking nominations and facilitating a vote for each of the remaining Board positions of Vice-President, Clerk and Treasurer. Votes can be by paper ballot or voice vote as determined by a majority of Board members.
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VIII.A. Election of Officers
Description:
The Board will be electing the positions of President, Vice-President, Clerk, and Treasurer of the school board for the next year. The following motions are provided to give you guidance on this process.
Should multiple people be nominated for the same position, then paper ballots will be submitted to Rebecca McDonough who will will count them. President Motion by _____________ seconded by _____________ that _________________________ be nominated for President of the Waunakee Board of Education. Vice-President Motion by _____________ seconded by _____________ that _________________________ be nominated for Vice-President of the Waunakee Board of Education. Clerk Motion by _____________ seconded by _____________ that _________________________ be nominated for Clerk of the Waunakee Board of Education. Treasurer Motion by _____________ seconded by _____________ that _________________________ be nominated for Treasurer of the Waunakee Board of Education. In the event that only one person is nominated for any position, the following motion provides you guidance on how to handle that situation. Closing of Nominations Motion by _____________ seconded by _____________ that nominations for _______________ be closed and a unanimous ballot be cast. |
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VIII.B. Appointment Process Committees
Description:
Board members have been asked for their feedback on their committee preferences. These responses will be shared with the Board President and VIce President who will use them to develop committee assignments for the next year.
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VIII.C. Designations and Memberships
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VIII.C.1. Official Newspaper
Description:
The Board will need to take action to appoint the official newspaper (Waunakee Tribune) for the district.
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VIII.C.2. Meeting Times and Dates
Description:
The past practice of the Board of Education is to hold its regular meeting on the second Monday of each month with a closed session beginning at 6:00 p.m. and the regular meeting to follow starting at 7:00 p.m. There are no legal stipulations in the State Statute 120.11 that govern when Board meetings are to be held. The statute merely states that the Board needs to hold monthly meetings at a time and date set by the Board.
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VIII.C.3. Legal Counsel
Description:
The Board will need to take action to appoint legal counsel for the district.
I recommend appointing Strang Law LLC. as our firm, with Kirk Strang as primary contact. As you know, we also use different attorneys and firms depending on the issue requiring assistance. |
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VIII.C.4. Official Depositories
Description:
Mr. Summers has provided the following list of current banking/depository institutions for approval by the Board to carry out the financial functions of the district for the coming year.
Depository, Expenditure, and Payroll Accounts: One Community Bank Investments: One Community Bank Wisconsin Local Government Investment Pool AUL Trust PMA-Public Fund Specialists/WISC Credit Cards: WASBO/BMO Harris |
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VIII.C.5. WASB and WIAA Memberships
Description:
The Board will need to take action to approve district membership in the Wisconsin Association of School Boards (WASB) and the Wisconsin Interscholastic Athletic Association (W.I.A.A.).
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IX. SET ANNUAL MEETING
Description:
The Board of Education, pending discussion, will need to determine a time and date for the annual meeting per the motion/action of the electorate at the last annual meeting authorizing the Board to set the meeting date/time of the annual meeting. State Statute 120.08(1) states: A common school district (Waunakee) shall hold an annual meeting on the 4th Monday in July at 8:00 p.m. unless the electors at the annual meeting determine to thereafter hold the annual meeting on a different date or hour, or authorize the school board to establish a different date or hour. No annual meeting may be held before May 15, 2024 or later than October 31, 2024. The motion to set the annual meeting will need to include the date, the time and the place the annual meeting will be held. Last year the meeting was held on the third Monday in October which was October 16, 2023 at 7:00 p.m. in the board room at 905 Bethel Circle. We suggest that this year's meeting be set for August 26, 2024 at 7:00 p.m.
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X. CONSENT AGENDA
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X.A. Approve Individual Teacher Recommendations, Resignations, Leaves & Retirements
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XI. FUTURE MEETINGS
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XII. ADJOURN
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