August 13, 2020 at 6:00 PM - Regular Board Meeting

1. The Regular Board Meeting of the Board of Education of School District 89 Maywood- Melrose Park- Broadview will come to order at _________ p.m. on August 13, 2020.

2. Roll Call
             Upon roll call, the following members responded as present:
             Bonilla-Lopez___ Casillas___ Giron___ Macias___ Parker___ Rivers___ Williams___

3. Pledge of Allegiance

4. Recognitions 

5. Statement Regarding Public Comment 
If you intend to speak, please fill out completely a "Questions and Comments Form" and present it to the Superintendent's Executive Administrative Assistant at this time. The Board will hear comments related to the agenda. The Board will hear comments not related to the agenda, however, these comments may be forwarded to the Superintendent or to the School Principal for an individual response. Please remain seated until you are called. Comments will be limited to three minutes.

6. Acceptance of Comments or Questions from Audience 

7. Presidents Report 

7.A. District Improvement Planning Team

7.B. Education Committee 

7.C. Finance Committee 

7.D. Policy Committee 

7.E. Parent Advisory Committee 

8. New Business

8.A. First Read of Policies: 2:60 Board Member Removal from Office, 5:120 Employee Ethics; Conduct; and Conflict of Interest, 2:125 Board Member Compensation; Expenses, 3:40-E Checklist for the Superintendent Employment Contract Negotiation Process, 4:30 Revenue and Investments, 4:50 Payment Procedures, 4:60 Purchases and Contracts, 4:80 Accounting and Audits, 4:100 Insurance Management, 4:150 Facility Management and Building Programs, 5:60 Expenses, 5:150 Personnel Records, 5:250 Leaves of Absence, 5:280 Duties and Qualifications, 6:15 School Accountability, 6:60 Curriculum Content, 6:130 Program for the Gifted, 6:135 Accelerated Placement Program, 6:185 Remote Educational Program, 6:280 Grading and Promotion, 7:325 Student Fund-Raising Activities, 8:10 Connection with the Community, 8:30 Visitors to and Conduct on School Property, 8:80 Gifts to the District

9. Superintendent's Report

9.A. Administrative Updates 

9.B. Bilingual Program Updates 

9.C. Assessments and Grants 

9.D. Curriculum 

9.E. Student Services Update

9.F. Human Resources 

9.G. FOIA Updates

9.G.1) Received and completed FOIA request from Tina Chazinski, requesting the ImageTech copier contract approval for copiers and printers that was approved in May 2020, along with the lease and service agreement and a copy of the breakout sheet showing what models have been proposed. 

9.G.2) Received and completed FOIA reqeust from Jonathan Fagg, requesting access to and a copy of information related to student attendance during the current period of remote learning along with a copy of attendance rates by school--buy whatever measures your district is tracking engagement--as well as details of how attendance is being tracked in this period. Provide information broken down by school in your district from when remote learning began until the most current date available upon production. 

9.G.3) Received and completed FOIA request from James Kennedy, requesting copies of all active leases/licenses for cell towers, rooftop antennas or other wireless installations on property owned or managed by Maywood-Melrose Park-Broadview School District 89, Illinois along with 24 months of associated payment histories. 

9.G.4) Received and completed FOIA reqeust from Mr. Tanner, requesting FY19 and FY20 (through March 30, 2020), please provide transportation fund expense (Fund 40) ledger information summarized by vendor and by total annual spend with each vendor, and all transportation invoices (by vendor if possible) for the full months of December 2019, January 2020, and February 2020. 

9.G.5) Received and completed FOIA request from Ken Deloian, Data Acquisition Specialist for SmartProcure, requesting specific information on copies of any and all purchasing records from 03/13/2020 to current.

9.G.6) Received and completed FOIA request from Gerardo Mendez, requesting specific information regarding the Geothermal System Bore Fields and Asphalt Replacement at Lincoln and Garfield Elementry Schools.

9.G.7) Received and completed FOIA request from Jeffrey Krol, requesting copies of the contract for Geothermal Conversion (Project 19118) that was awarded to Construction Solutions of IL work to be performed at Garfield, Lincoln, and Melrose Park Schools, including but not limited to a list of all subcontractors that Construction Solutions of IL identified as being used on the project.

9.G.8) Receiced and completed FOIA request from Jennifer Smith Richards, requesting information on a specific former District 89 employee.

9.G.9) Received and completed FOIA request from Luis Acuna, requesting all bid documents, estimates provided by other movers and all bid amounts used for comparison for District 89 relocation services scheduled to start on 5-11-2020. 

9.G.10) Received and completed FOIA request from Tina Chazinski, requesting the ImageTech copier contract approval for copiers and printers that was approved in May 2020, along with the lease and service agreement and a copy of the breakout sheet showing what models have been proposed.

9.G.11) Received and completed FOIA request from Jonathan Fagg, requesting access to and a copy of information related to student attendance during the current period of remote learning along with a copy of attendance rates by school -- buy whatever measures your district is tracking engagement-- as well as details of how attendance is being tracked in this period. Provide information broken down by school in your district from when remote learning began until the most current date available upon production. 

9.G.12) Received and completed FOIA request from James Kennedy, requesting copies of all active leases/licenses for cell towers, rooftop antennas or other wireless installations on property owned or managed by Maywood-Melrose Park-Broadview School District 89, Illinois along with 24 months of associated payment histories. 

9.G.13) Received and completed FOIA request from Mr. Tanner, requesting FY19 and FY20 (through March 30, 2020), please provide transportation fund expense (Fund 40) ledger information summarized by vendor and by total annual spend with each vendor, and all transportation invoices (by vendor if possible) for the full months of December 2019, January 2020, and February 2020.

10. Old Business

11. Board to Reconvene to Regular Session
A motion was made by _______________, seconded by ______________, to reconvene the Regular
Meeting of the Board of Education at __________ p.m.

When the question was called, the following vote resulted:
Bonilla-Lopez ___  Casillas ___ Giron___ Macias____ Parker ___ Rivers ___ Williams ___

The motion was declared _____________.

12. Motion to approve the Consent Agenda

12.A. Approval of All Illinois Department of Transportation (IDOT) Hazardous Routes

12.B. Approval of Consutling Agreement with Kelly Bradshaw

12.C. Approval of Intergovernmental Agreement with Veterans Park District pending attorney approval

12.D. Approval of Heating Ventilation and Air Conditioning (HVAC) Planned Maintenance Agreement

12.E. Approval of Meeting Minutes

12.E.1) June 10, 2020 Special Board Meeting Closed Session 

12.E.2) June 10, 2020  Special Board Meeting Open Session

12.E.3) May 14, 2020 Regular Board Meeting Closed Session

12.F. Approval of Personnel Items

12.F.1) Appointment of Certified Personnel

12.F.2) Certified Resignations

12.F.3) Certified Request for Leaves

12.F.4) Certified Transfers

12.F.5) Certified Retirees

12.F.6) Termination of Employees

12.F.7) Educational Support Personnel Transactions

12.F.8) Volunteers/Student Teachers

12.F.9) Salary Adjustments/Title Change

12.F.10) Removal of Tenure Teachers

12.F.11) Non-Renewal of Probationary Teachers

12.F.12) Stipend Based Appointments

12.G. Approval of August 13, 2020 Bills/Payroll

12.H. Approval of the Advance Check List

12.I. Approval of Resolution Regarding COVID-19 Re-Opening Plan

12.J. Motion:  I move that the Board of Education approve the Consent Agenda.

A motion was made by ____________, seconded by _______________, to approve the Consent Agenda. 

When the question was called, the following vote resulted:
Bonilla-Lopez____ Casillas_____ Giron___ Macias____ Parker ___ Rivers____ Williams____

The motion was declared____________________.

13. Motion to approve the contract to Construction Solutions of IL, INC., Secure Entries at Multiple Schools (Project 20049) at a cost not to exceed $223,723.00
A motion was made by ________________, seconded by _______________, to approve the contract to Construction Solutions of IL, Inc., Secure Entries at Multiple Schools (Project 20049) at a cost not to exceed $223,723.00

When the question was called, the following vote resulted:
Bonilla-Lopez___ Casillas___ Giron___ Macias___ Parker___ Rivers___ Williams___ 

The motion was declared ________________. 

14. Motion to approve the contract for the Geothermal System Bore Fields and Asphalt Replacement work at Emerson, Irving, Roosevelt and Washington Dual Language Academy (Projects 19116 & 19117) at total cost $3,676,970.00. 
A motion was made by ________________, seconded by _____________, to approve the contract for the Geothermal System Bore Fields and Asphalt Replacement work at Emerson, Irving, Roosevelt and Washington Dual Language Academy (Projects 19116 & 19117) at a total cost $3,676,970.00.

When the question was called, the following vote resulted in:
Bonilla-Lopez___ Casillas___ Giron___ Macias___ Parker___ Rivers___ Williams___

The motion was declared ________________. 

15. Motion for Adjournment 
Motion:  I move that the Regular Meeting of the Board of Education be adjourned.

        A motion was made by _________________, seconded by __________________, that the 
        Regular Meeting of the Board of Education be adjourned at ___________p.m.
 
        When the question was called, the following vote resulted: 
        Bonilla-Lopez ___  Casillas___ Giron___ Macias____ Parker ___ Rivers ___ Williams ___ 
        
        The motion was declared________________.