July 20, 2015 at 7:30 PM - Board Meeting

1. Call to Order

2. Comments Regarding Agenda
(Would anyone like an Agenda item moved from the Consent Agenda to the Discussion Agenda?)

3. Public Comments (Policy 1120.2-Please provide your name and address and the group you represent, if any.  Each speaker shall be limited to three minutes.)

4. Board of Education Comments

5. Action Items (Discussion Agenda)

5.A. Financial Reports - District 45

5.A.(1) Monthly Summary of Revenues/Expenditures/Fund Balances (#P3100)

5.A.(2) Cash Deposits and Investments Report (#P3100 & #P3292)

5.A.(3) Activity Fund Receipt and Expenses June, 2015 (#P3240)

5.A.(4) Activity Fund Receipts and Expenses: July 1, 2014 Through June 30, 2015 (#P3240)

5.A.(5) Investment Report (#P3292)

5.A.(6) Quarterly Treasurer's Report (#P3292)

5.A.(7) Variance Report

5.B. Presentation of 2015-2016 Tentative Legal Budget to be Available for Public Inspection (#P3100)

5.C. Set Public Hearing for Presentation of 2015-2016 Tentative Legal Budget to be Available for Public Inspection

5.D. Update Organization Depository Resolutions Between School District 45, DuPage County, and the West Suburban Bank (#P3110)

5.E. Not For Profit Corporation/Association Resolutions Between School District 45, DuPage County, and the BMO Harris Bank N.A. (#P3110)

5.F. Resolution Authorizing or Reauthorizing Participation in the Fund and PMA Financial Network, Inc. (#P3292)

5.G. Memorandum of Understanding with Metropolitan Family Services - Head Start Program and School District 45, DuPage County

5.H. Intergovernmental Agreement Between the DuPage Regional Office of Education and School District 45, DuPage County

5.I. Disposal of Equipment - Miscellaneous Items - Jackson Middle School, Schafer Elementary School

5.J. Appointment of Principal at Schafer Elementary School

5.K. Pay Schedules and Guideline Changes For:  Program and Health Office Assistants/Clerks, Clerical Staff and Secretaries (School-based), Administrative Assistants, Secretarial/Clerical Staff (Central Office), LRC Specialists, Technology Staff and Parent Liaison for the 2015-2016 School Year

5.L. Change Order #1 - 2015 Life Safety Work - Roof Replacement - Westmore Elementary School

6. Action Items (Consent Agenda)

6.A. Minutes of the Board of Education Public Hearing: Amendment to the 2014-2015 School District 45 Legal Budget of June 15, 2015, Minutes of the Board of Education Meeting of June 15, 2015, and Minutes of the Special Board of Education Meeting of June 29, 2015 (#P8341)

6.B. Payrolls

6.C. District 45 (#P3110)

6.C.(1) June, 2015 Manual and Imprest Checks

6.C.(2) June 30, 2015 Special Manifest of Bills Payable

6.C.(3) Bills Payable (Mrs. Vroman reviewed the bills.)

6.D. Personnel Changes

6.D.(1) Termination(s)/Resignation(s)

6.D.(2) Appointment(s)

6.D.(3) Leave(s) of Absence (#P4151.8)

6.E. Tri-Town Young Men's Christian Association Facilities Use Agreement (#P1330)

6.F. Tri-Town Young Men's Christian Association Facilities Use Agreement - Waiver of Fees (#P1330)

6.G. Authorization to Apply for Federal and State Financial Aid in 2015-2016

6.H. Release of Minutes of Executive Sessions (#P8341e)

6.I. Destruction of Executive Session Audio Recordings (#P8341e)

6.J. Salary Adjustments

7. Information and Consideration Items

7.A. Self-funded Medical Insurance Account

7.B. Review of Policies - R2101 - Administrative Procedure - Succession Plan; P2500 - Uniform Grievance Procedure; P5114.5 - Preventing Bullying, Intimidation and Harassment and P5145.5 - Sexual Harassment

7.C. Proposal for a Lead Secretary

7.D. Commendation

7.E. Strategic Planning Workshop

7.F. Summer Maintenance and Building Projects Update

7.G. Facilities Update Meeting

8. Communications

9. Public Comments (Policy 1120.2 – Please provide your name and address and the group you represent, if any. Each speaker shall be limited to three minutes.)

10. Board of Education and Administrator Comments

11. Requests Under Freedom of Information Act

12. On June 12, 2015, Ms. Vickie Nissen received a request for any and all information for summer construction and/or maintenance work planned for any building owned or leased by the school district which includes the scopes listed below.  In addition, if any contracts have been awarded, please include the names and contact information of those contractor(s) and/or sub-contractor(s).  HVAC (heating, air conditioning, ventilation), exhaust systems,  architectural metals used for weather proofing and/or ornamental purposes, gutters and/or downspouts, new installation and/or replacement of lockers, new installation and/or replacement of toilet partitions, kitchen renovations.  Ms. Vickie Nissen, Assistant Superintendent for Finance/CSBO, complied with the request on June 12, 2015.

13. Adjourn to Executive Session for discussion of appointment, employment, compensation, performance, or dismissal of personnel, discussion of possible litigation [5 ILCS 120/2(c)(1)]  [5 ILCS 120/2(c)(11)].

14. Reconvene Board Meeting

15. Approval of Executive Session Minutes

16. Adjournment