July 14, 2014 at 7:00 PM - Regular
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I. SUPERINTENDENT'S REPORT
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I.A. Staffing Update
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I.B. Review of MME Scores for Class of 2015
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I.C. School Board Election - November 4, 2014
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II. REPORTS AND PUBLIC INQUIRY
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II.A. Financial Report - Steve Goss
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II.A.1. Budget Progress Report for Month Ending June 30, 2014
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II.A.2. HS Fire Alarm Replacement
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II.A.3. MS Traffic Flow Improvements
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II.B. Instructional Report - Charles Glaes
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II.B.1. Textbook Proposals - John O'Toole
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II.B.1.a. VHS and VMS World Language -Spanish Textbooks
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II.B.1.b. K-8 Math Instructional Resources
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II.B.2. Preschool Pilot
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II.C. Audience
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III. BOARD ACTION REQUIRED
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III.A. Approval of the Following Minutes
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III.A.1. June 9 2014 - Regular Meeting Minutes
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III.A.2. June 26, 2014 - Special Meeting Minutes
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III.B. Approval of the General Fund Invoices for the month of June in the amount of $163,457.42. Detail below. - ROLL CALL VOTE
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III.B.1. June 6, 2014 = $138,358.22
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III.B.2. June 19, 2014 = $1310.00
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III.B.3. June 20, 2014 = $23,789.20
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III.C. Approval of Purchase Card Disbursements Totaling $53,924.60 - ROLL CALL VOTE
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III.D. Approval of the Following Resignations Effective June 30, 2014
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III.D.1. Karen Chipman - Tobey 4th Grade Teacher
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III.D.2. Kate Smith - Middle School Special Education
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III.E. Set Time, Place and Dates of Regular Board of Education Meetings for 2014-15
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III.E.1. Time: 7:00 pm
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III.E.2. Place: Vicksburg Administration Building (unless otherwise stated)
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III.E.3. Dates: (see attached)
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III.F. Authorize and Direct Board Secretary to Post the Regular Meeting Schedule of the Board of Education at the Administration Building and Complete Affidavit of Posting
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III.G. Designate Depository of Funds to Employee Bank of Choice
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III.H. Designate Investment Depositories
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III.H.1. MILAF
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III.H.2. PNC
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III.H.3. Fifth Third Bank
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III.H.4. Educational Community Credit Union
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III.H.5. Kalamazoo County State Bank
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III.H.6. Huntington Banks
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III.H.7. Michigan Commerce Bank
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III.H.8. Keystone Community Bank
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III.H.9. Michigan CLASS
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III.H.10. Chemical Bank
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III.I. Designate Authorized Signatures for Checking and Savings
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III.I.1. General Fund Treasury, General Fund, Building & Site Funds, Debt Retirement Accounts (two signatures - may be facsimiles)
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III.I.1.a. Board President
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III.I.1.b. Superintendent
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III.I.1.c. Asst. Superintendent
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III.I.1.d. Controller
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III.I.2. Payroll (one signature - may be facsimile)
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III.I.2.a. Superintendent
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III.I.2.b. Board President
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III.I.2.c. Controller
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III.I.3. School Service, Trust & Agency, and Dental (one signature - may be facsimile)
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III.I.3.a. Superintendent
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III.I.3.b. Asst. Superintendent/Board Treasurer
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III.I.3.c. Controller
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III.I.4. Vicksburg High School Athletic Checkbook (One signature)
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III.I.4.a. High School Principal
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III.I.4.b. HS Assistant Principal
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III.I.4.c. Assistant Superintendent
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III.I.4.d. Controller
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III.I.5. Vicksburg Middle School Athletic Checkbook (One signature)
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III.I.5.a. MS Principal
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III.I.5.b. MS Assistant Principal
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III.I.5.c. Assistant Superintendent
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III.I.5.d. Controller
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III.I.6. Basic Flex Spending (One signature)
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III.I.6.a. Assistant Superintendent
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III.I.6.b. Controller
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III.I.7. Designate Authorized Signatures for Entry to Safe Deposit Box
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III.I.7.a. Entry to Safe Deposit Box
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III.I.7.a.(1) Superintendent
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III.I.7.a.(2) Asst. Superintendent/Board Treasurer
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III.I.7.a.(3) Exec. Asst. to Supt./General Office Mgr./Board Secretary
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III.I.7.a.(4) Controller
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III.I.7.b. Purchase Cards (limits listed below with authority granted to Asst. Supt. to temporarily increase limits for specific purchases)
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III.I.7.b.(1) Asst. Superintendent ($100,000)
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III.I.7.b.(2) Superintendent ($5,000)
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III.I.7.b.(3) Controller ($100,000)
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III.I.7.b.(4) Director of Technology Services ($2,500)
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III.I.7.b.(5) High School Principal ($5,000)
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III.I.7.b.(6) High School Asst. Principal ($2,500)
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III.I.7.b.(7) Middle School Principal ($5,000)
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III.I.7.b.(8) Indian Lake Principal ($2,500)
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III.I.7.b.(9) Sunset Lake Principal ($2,500)
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III.I.7.b.(10) Tobey Principal ($2,500)
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III.I.7.b.(11) Director of Facilities and Operations ($2,500)
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III.I.7.b.(12) Director of Food Service ($2,500)
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III.I.7.b.(13) Director of Adult/Community Ed ($2,500)
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III.I.7.b.(14) Director of Transportation ($2,500)
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III.I.7.b.(15) Director of Athletics ($2,500)
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III.I.7.b.(16) Director of WAY Program ($2,500)
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III.I.7.b.(17) Vicksburg Community Schools (Business Office) ($10,000)
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III.J. Approval of the Following Retainer Service Providers for 2014-15
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III.J.1. Auditors: BDO USA, LLP
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III.J.2. Legal: Thrun Law Firm
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III.K. Approval to Appoint Board Secretary Karen Hill as Election Representative for all Matters Pertaining to Vicksburg Community Schools' Elections
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III.L. 2nd Reading - Approval to Award Dairy Bid to Prairie Farms at a low bid of $46,887.20 and Bakery Bid to Aunt Millie's Bakeries at a low bid of $7,730.00 for the 2014-15 School Year - ROLL CALL VOTE
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III.M. 2nd Reading - Approval of the HS Advanced Placement Macroeconomics Proposal at a First Year Cost of $8,804.32 - ROLL CALL VOTE
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III.N. 2nd Reading - Approval of the Following Guideline Revisions - ROLL CALL VOTE
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III.N.1. 5500D - Positive Discipline Plan (Middle School)
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III.N.2. 5500G - Regulations Governing Participation in Interscholastic Athletics
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III.O. Approval to Pilot Three Classrooms of Full Day, Five Day Per Week Preschool for 2014-15
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III.P. 1st Reading Approval of the Following Textbook Proposals - ROLL CALL VOTE
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III.P.1. VHS and VMS World Language Spanish Textbooks at a first year cost of $21,941.64
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III.P.2. K-8 Math Instructional Resources at a first year cost not to exceed $8,626.00
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III.Q. Approval to Award the Contract for the HS Fire Alarm Replacement Project to Hoekstra Electric with a low base bid of $149,000, to be paid from the 2014 School Building and Site Bonds, Series 1 proceeds - ROLL CALL VOTE
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III.R. Approval of the following contracts for completion of the Vicksburg Middle School Drive Improvements, to be paid from the 2014 School Building and Site Bonds, Series 1 proceeds - ROLL CALL VOTE
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III.R.1. Electrical – Hoekstra Electrical Services with a low bid of $46,000
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III.R.2. Earthwork – Bailey Excavating with a low bid of $72,000
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III.R.3. Asphalt paving & striping – Wyoming Asphalt Paving Co. with a low bid of $55,500
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III.R.4. Concrete paving – Earley & Associates with a low bid of $31,250
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III.R.5. Chain link fence & gates – Farm N Garden with a low bid of $5,330
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III.R.6. Landscaping – JD Vlietstra Co. with a low bid of $11,570
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