May 17, 2023 at 6:00 PM - Regular Board Meeting
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I. REGULAR BUSINESS
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I.A. Call to Order
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I.A.1) Pledge of Allegiance
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I.A.2) Roll Call
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I.B. Approval of Agenda
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I.C. Presentations
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I.C.1) Special Education – Related Services: Amy Lowrie, Related Services & Early On Director, will provide a brief overview of the work of our related services staff.
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I.D. Audience Participation
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I.E. Action Items
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I.E.1) Consent Agenda
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I.E.1)a. 4/19/23 Regular Board Meeting Minutes
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I.E.1)b. 4/19/23 Closed Session Meeting Minutes
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I.E.1)c. 4/19/23 Closed Session Meeting Minutes
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I.E.1)d. 4/27/23 Eaton CASBA Board Meeting Minutes
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I.E.1)e. Personnel Report
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I.E.1)f. Board Bills and Disbursement Report
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I.E.2) Travel Requests
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I.E.2)a. SkillsUSA National Conference: Margo Hazelman, Career Preparation Center Principal, is requesting Board approval for a Student Services Coordinator to chaperone three students from the Eaton RESA SkillsUSA Chapter who are eligible to compete at the national conference in Atlanta, Georgia, from June 19-24, 2023.
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I.E.3) Eaton RESA Five-Year Common Calendar: PA 101 of 2007 requires that the intermediate school district work in cooperation with its constituent local school districts to have the intermediate school district Board of Education adopt a five-year common calendar. At a minimum, the common calendar must identify winter and spring breaks as well as the first day of school for students over a five-year period. The Eaton RESA Five-Year Common Calendar for 2023-24 through 2027-28 was approved at the Superintendent’s Round Table Meeting on April 20, 2023, by a unanimous vote. As a result of this action, the Superintendent is requesting that the Board of Education approve the Eaton RESA Five-Year Common Calendar.
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I.E.4) Technology Services Agreement: On February 19, 2020, the Board of Education approved a multi-year technology services agreement with Ingham ISD for an estimated cost of $1,818,340 from July 1, 2020, through June 30, 2023, with renewal options through 2024-25. Administration is satisfied with the services provided by Ingham ISD and subsequently, the Superintendent is requesting authorization from the Board to execute Addendum 2 of the Technology Services Agreement extending the agreement three more years with a total estimated cost of $1,674,926.63 ($536,805.10 for 2023-24, $558,025.93 for 2024-25, and $580,095.60 for 2025-26).
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I.E.5) 2023-24 Capital Area College Access Network Service Agreement: The Superintendent is requesting authorization from the Board to execute the annual service agreement between United Way of South Central MI and the District for provision of Capital Area College Access Network (CapCAN) services/supports through a School Liaison position and part-time College Advisor. The School Liaison and College Advisor will work with local districts and the Career Preparation Center staff to support access and transition services from secondary to post-secondary options for students. The agreement is from July 1, 2023, through June 30, 2024, in an amount not to exceed $55,000.
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I.E.6) Second Reading – NEOLA Policy Update Vol. 37, No. 2: Based on review by the Superintendent, the following new and revised policies are being provided for second reading and Board approval. These policies address Student Assessment, Procurement – Federal Grants/Funds, Animals on District Property, School Safety, Technology, Tobacco Use, and Public Attendance at School Events.
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I.E.6)a. New Policy #9700.01
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I.E.6)b. Revised Policies #1615, #2623, #3215, #4215, #5512, #6325, #7434, #7540.02, #7540.03, #7540.04, #8300, #8305, #8315, #8390, #8400, and #9160
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I.E.7) Special Education Millage Proposal Resolution: The District will be seeking a special education millage restoration and increase of .9 mills for a period of ten years. The revenue from the millage proposal will generate an estimated $3,051,828 from local property taxes within the District’s service area if the millage is approved and levied in 2024. Tina Monroe, Executive Director of Finance & Operations, is recommending that the Board approve the Special Education Millage Proposal Resolution.
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I.E.8) Conflict of Interest: Sarah Felsing, Innovation and Programs Consultant, has been offered the opportunity to participate in the development of the Electric Vehicle STEM Curriculum under the direction of the University of Michigan Center for Digital Curricula Supports the Digital Transformation of K-12. While implementing in Eaton County, some of this work will entail addressing needs on a state level. She will be compensated $30 per hour, up to 15 hours of work over the next eight weeks for the statewide portion of this opportunity. Total compensation would not exceed $450. Nate Leale, Assistant Superintendent for Instructional Services, is requesting that the Board approve Sarah Felsing to collaborate on this curriculum, as per Board Policy 1130, to work outside of her current role and work schedule at Eaton RESA.
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I.E.9) Michigan Elementary and Middle School Principals Association (MEMSPA) Memorandum of Understanding: Nate Leale, Assistant Superintendent for Instructional Services, is requesting that the Board authorize the Superintendent to execute a memorandum of understanding with MEMSPA to employ Literacy Leader Network (LLN) Director, KaiLonnie Dunsmore, at no cost to Eaton RESA. The director will be employed by Eaton RESA to collaborate with school and district leaders across the state who are participating in MEMSPA's Literacy Leader Network. Eaton RESA will be reimbursed 100% for all costs (salary, pension contributions, benefits, FICA) associated with the position and will also receive indirect funds to offset the cost of hosting the position.
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I.E.10) Michigan Virtual Agreement: Nate Leale, Assistant Superintendent for Instructional Services, is requesting that the Board authorize the Superintendent to execute an agreement with Michigan Virtual for the continuation of providing supplemental online courses for students and related educational support services for educators in the Eaton, Ingham, Jackson, and Clinton (EIJC) Consortium. This is a three-year agreement that commences with the beginning of the 2023-24 academic year and continues through the end of the 2025-26 academic year.
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I.E.11) 2023-24 Special Education Administrator Agreement with Potterville Public Schools: Eaton RESA has provided a Special Education Director to Potterville Public Schools for several years. An FTE increase from 0.5 to 0.8 for the 2023-24 school year has been requested by Potterville Public Schools. This will not require an additional position, as the special education department is able to reassign some Eaton RESA job duties to cover this increase. Kelly Hager, Assistant Superintendent for Special Education, is requesting that the Board authorize the Superintendent to execute an agreement with Potterville Public Schools for a 0.8 FTE Special Education Director for the 2023-24 school year in an estimated amount of $98,873, which will be a bill back to Potterville Public Schools through the Special Education Funding System.
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I.E.12) 2023-24 Special Education Administrator Agreement with Maple Valley Schools: Kelly Hager, Assistant Superintendent for Special Education, is requesting that the Board authorize the Superintendent to execute an agreement with Maple Valley Schools for the continuation of a 0.5 FTE Special Education Director for the 2023-24 school year in an estimated amount of $63,040, which will be a bill back to Maple Valley Schools through the Special Education Funding System.
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I.E.13) New 1.0 FTE Giving Eaton County Kids Opportunities (GECKO) Program Coordinator Position: Kelly Hager, Assistant Superintendent for Special Education, is requesting that the Board approve a new 1.0 FTE GECKO Program Coordinator position. Grand Ledge Public Schools has requested that Eaton RESA directly employ the GECKO Program Coordinator beginning with the 2023-24 school year. This position will develop, coordinate, oversee work experience placements for students countywide, and will collaborate with the Eaton County Jail and Adult Education program administration to identify adults eligible for special education services.
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I.F. Information Items
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I.F.1) 2022-23 Final Budget Revisions: Tina Monroe, Executive Director of Finance & Operations, will provide information on the final budget amendments for the 2022-23 fiscal year, which will be brought to the Board for approval at the June 14, 2023, meeting.
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I.G. Closed Session
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I.G.1) Eaton RESA Educational Support Personnel Association (ESPA) Collective Bargaining Agreement: The Superintendent is requesting that the Board enter into closed session, pursuant to the Open Meetings Act, Section 8(c) to discuss negotiations connected with the ESPA Collective Bargaining Agreement.
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I.H. Action Item
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I.H.1) ESPA Master Agreement: Eaton RESA and the ESPA reached a tentative agreement on May 2, 2023, for a successor master agreement to take effect July 1, 2023. The ESPA recently ratified this tentative agreement. Based on review of the tentative agreement, the Superintendent recommends that the Eaton RESA Board of Education approve the ESPA Master Agreement for July 1, 2023, through June 30, 2025, and authorize the Board President to execute this two-year agreement.
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I.I. Board Member Reports & Requests
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I.J. Correspondence
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I.J.1) Upcoming Events
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I.J.1)a. Employee Recognition Event, May 23, 2023, at 5:30 p.m., Eaton RESA
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I.J.1)b. Class of 2023 Capital Region Technical Early College (CRTEC) Celebration, June 1, 2023, at 8:00-9:30 a.m., Eaton RESA
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I.J.1)c. Election Board Meeting, June 5, 2023, at 6:00 p.m., Eaton RESA
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I.J.1)d. Public Hearing on Budget and Regular Board Meeting, June 14, 2023, at 6:00 p.m., Eaton RESA
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I.K. Adjournment
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