December 5, 2023 at 6:00 PM - Regular Meeting
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1. Work Session
Presenter:
Board Chair
Description:
This work session will be conducted for Board members who would like to discuss fundraising for the Westmoreland Campus playground and library.
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2. Reception
Presenter:
Board of Directors
Description:
The Board of Directors will celebrate the career and retirement of Business Services Executive Director Dave Standridge. Staff and former staff are welcome to attend.
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3. Call Regular Meeting To Order
Presenter:
Board Chair
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4. Welcome
Presenter:
Board Chair
Description:
Guests attending the meeting will be introduced.
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5. Public Participation
Presenter:
Board Chair
Description:
This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda. There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.
Niyah Ross has requested an opportunity to address the Board.
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6. Agenda Review
Presenter:
Board Chair
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7. Lane Education Service District Statement of Accountability: Land Acknowledgement
Presenter:
Members of the Board
Description:
Lane ESD acknowledges that the lands we call Lane County - the lands that sustain our children, our future, and our collective well-being - are the traditional ancestral home of the Kalapuya, Siuslaw, Molalla, and other indigenous people who have lived in Lane County since time immemorial. Native children, families, and communities bear witness to a legacy of displacement and forced relocation. As an educational institutions we are accountable for addressing the current and former silencing, erasure and genocide of native people in Oregon and Turtle Island. We aim to join with indigenous people, honoring their resilience, courage, and self-determination in a purposeful pursuit of justice.
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8. Action Items
Presenter:
Board Chair
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8.A. Consent Agenda
Presenter:
Board Chair
Description:
The Lane ESD Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. 1. Human Resource Report, dated December 1, 2023
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8.B. Accept Financial Report
Presenter:
Board Chair
Description:
BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for November 2023.
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8.C. Accept Transit Dollar Requests
Presenter:
Board Chair, Superintendent
Description:
Pursuant to ORS 334.177, as amended by 2013 House Bill 3401, a component school district board may request that a percentage of the state formula revenue received by Lane ESD be distributed to the school district for any purpose identified by the school district board. The request for these "Transit Dollars" will be distributed on an ADMw basis. The ORS requires that the component school district Board submit the request to the Lane Education Service District Board no later than November 1, 2023. The percentage of funds requested may affect the school district’s ability to participate in the formal governance of Lane Education Service District. Withdrawal of Transit Funds: Districts electing to withdraw transit funds in excess of 50% will be assessed a fee on services ordered from the ESD as follows:
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8.D. Second Reads: Policy Adoption
Presenter:
Superintendent Scurto, Board Chair
Description:
The Board shall exercise its rule-making power by adopting policies consistent with the Oregon Revised Statutes, Oregon Administrative Rules or opinions of a court of competent authority, for its own governance and for the organization and operation of Lane ESD. The Board accepts the definition of policy set forth by the National School Boards Association:
School Board policies are statements which set forth the purposes and prescribe in general terms the organization and program of a school system. They create a framework within which the superintendent and his/her staff can discharge their assigned duties with positive direction. They tell what is wanted.
Such policies may be adopted, amended or repealed at any Board meeting provided that the proposed adoption, amendment or repeal shall have been proposed at a previous Board meeting and, once proposed, shall have remained on the agenda of each succeeding meeting until approved or rejected and except that the Board may adopt, amend or repeal policies at any meeting of the Board in the event of an actual emergency, as determined at the sole discretion of the Board. Additionally, when in the best interests of the district, immediate adoption of a proposed policy is necessary, the Board may adopt such policy at the first meeting in which it is presented. Policies shall be adopted, amended or repealed by the affirmative vote of four or more Board members. |
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8.D.1. EHB: Cybersecurity
Presenter:
Superintendent Scurto
Description:
Cybersecurity is an increasing issue in schools across the country. To help ESDs establish norms and procedures, OSBA is releasing a new optional policy.
This policy is NEW to Lane ESD.
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8.D.2. GDBDF/GDBDF: Paid Family Medical Leave Insurance
Presenter:
Superintendent Scurto
Description:
Summary
The Oregon Legislature has passed paid family leave laws with benefits becoming available on September 3, 2023. This policy is intended to help ESDs make decisions and implement these laws. The ESD has the option of using the state-run program Paid Leave Oregon, or continuing with an equivalent plan and there is a model policy available for either situation. The accompanying AR includes procedure language covering topics such as: application; employee notices; concurrent use of ESD-provided leave; return to work; communications; employer notices; filings; employee protections. Collective Bargaining Impact Districts may bargain aspects of paid family leave. Many districts have received requests to bargain regarding over these topics.
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8.D.3. ICB: Religous and Cultural Holidays
IGBHD: Program Exceptions
Presenter:
Superintendent Scurto
Description:
Summary
ESDs are prohibited from discriminating against student, staff and community members on the basis of religion and other protected classes. To assist ESDs in valuing the cultural and religious backgrounds of the communities that they serve, OSBA is releasing new optional policy ICB. OSBA has also updated policy IGBHD to more closely match the legal requirements for requesting an exemption from school activities. Collective Bargaining Impact None
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8.D.4. JGE: Expulsion
Presenter:
Superintendent Scurto
Description:
Summary
ORS 339.250(2) requires district school boards to have a policy on expulsion. There has been some confusion on the Board's role in expulsions, especially related to the expulsion hearing. This change clarifies the Board's role and gives the Board the option of delegating the hearings officer role in the policy, thus relieving the board of the obligation to meet every time there is a recommendation for expulsion to designate a hearings officer. The board retains authority on appeal. Collective Bargaining Impact None
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8.E. OSBA Election: Resolution to Create Oregon Rural School Board Members Caucus
Presenter:
Board Chair
Description:
WHEREAS, the Oregon School Boards Association (OSBA) was formed in 1946 as a volunteer association of locally elected public school boards and transitioned to a nonprofit corporation under Oregon Revised Statute Chapter 65 as of July 1, 2018; and
WHEREAS, the Oregon Rural School Board Advisory Committee has been active and publicly supported by OSBA’s Board of Directors since April 22, 2022; and has developed a mission statement and goals; and has established bylaws; and WHEREAS, the Advisory Committee is ready to elect officers and their Rural Leadership Assembly; and WHEREAS, the Advisory Committee has articulated its mission as follows: "To build collaborative relationships and promote quality education for all students with emphasis on the unique needs of school boards and students in rural communities." WHEREAS, OSBA’s Board of Directors recognizes the importance of the Advisory Committee's value and mission; and WHEREAS, the Advisory Committee has respectfully requested that the Board of Directors submit a resolution to the membership creating the Oregon Rural School Board Members Caucus and designate a seat on the OSBA Board of Directors and Legislative Policy Committee. THEREFORE, BE IT RESOLVED by the OSBA Board of Directors that the proposed bylaws amendment designating a Caucus representative as a voting member of the OSBA Board of Directors and Legislative Policy Committee be submitted to the membership for consideration during the 2023 OSBA election; and BE IT FURTHER RESOLVED that the bylaws with the proposed amendments and a copy of this resolution be forwarded to all association member boards in accordance with OSBA’s adopted elections calendar.
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8.F. OSBA Election: Resolution to Amend the OSBA’s 2018 Bylaws
Presenter:
Board Chair
Description:
WHEREAS, the Oregon School Boards Association (OSBA) was formed in 1946 as a volunteer association of locally elected public school boards; and
WHEREAS, in 2017, through a vote of the Membership, OSBA was incorporated under ORS Chapter 65 to nonprofit status and Bylaws replaced the Constitution. WHEREAS, in 2018, through a vote of the Membership, the Bylaws were amended to expand the OSBA Board of Directors and the Legislative Policy Committee with representatives from the School Board Members of Color Caucus. WHEREAS, The Bylaws have not been amended since 2018, the OSBA Board of Directors determined, based on its review of the proposed changes, that it was in the membership’s best interest to amend the Bylaws; and WHEREAS, the following only reflects a high-level overview of the proposed changes, all changes are reflected in the proposed bylaws.
WHEREAS, after reviewing the recommended OSBA Bylaws as proposed by staff and legal counsel, the OSBA Board of Directors supports the recommendation to amend the Bylaws: THEREFORE, BE IT RESOLVED by the OSBA Board of Directors that the proposed Bylaws be submitted to the membership for consideration during the 2023 OSBA election; and BE IT FURTHER RESOLVED that the proposed Bylaws and a copy of this resolution be forwarded to all member boards of the Association in accordance with the OSBA Board of Directors adopted elections calendar.
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8.G. OSBA Election: Lane Region 6 Board Member
Presenter:
Board Chair
Description:
The Oregon School Boards Association is organized as one general state association with up to 24 regionally elected representatives established across 14 geographic regions to support member participation and representation. In odd-numbered years member boards vote to elect regional representatives for even-numbered positions on the OSBA Board of Directors. Member boards also vote to elect all regional representatives on the Legislative Policy Committee. In even-numbered years member boards vote to elect regional representatives for odd-numbered positions on the OSBA Board of Directors. Member boards also vote on the OSBA Legislative Priorities and Principles.
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8.H. OSBA Elections: Region 6 Legislative Policy Committee Candidate
Presenter:
Board Chair
Description:
The Oregon School Boards Association’s primary legislative goal is to serve as the collective voice for all Oregon public school boards. Legislative Policy Committee (LPC) members play an invaluable role in this process by building relationships with the legislators that represent their LPC region, serving as a resource for the OSBA members within the LPC region, and lending an effective voice in public policy that impacts education. The LPC members report to and represent the member boards in their respective LPC region. OSBA's goal is to have one representative from every school board act as the liaison between their regions LPC representatives and their school board.
BE IT RESOLVED that the Board of Directors of Lane ESD casts its vote for Judy Newman for OSBA's Legislative Policy Committee member from Lane Region 6.
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8.I. Approve 2023-25 Local Service Plan - Year Two
Presenter:
Superintendent Scurto, Board Chair
Description:
The Lane Superintendents' Council approved the Local Service Plan - Year Two at its November 21 meeting.
According to ORS 334.175, services provided by an education service district shall be provided according to a local service plan developed by the education service district and component school districts. Further, after being adopted by the board of the education service district, be approved on or before March 1 by resolution of two-thirds of the component school districts that are a part of the education service district and that have at least a majority of the pupils included in the average daily membership of the education service district. Superintendent Scurto is currently scheduled to visit the following component school district boards: December 11, 6:00 p.m. - Oakridge School District December 13, 5:30 p.m. - Creswell School District January 8, 6:00 p.m. - Marcola School District January 10, 6:30 p.m. - Siuslaw School District January 18, 7:00 p.m. - Crow-Applegate-Lorane School District January 22, 4:00 p.m. - Lowell School District January 22, 6:00 p.m. - Junction City School District January 22, 6:30 p.m. - Fern Ridge School District February 12, 7:00 p.m. - Pleasant Hill School District February 12, 6:00 p.m. - Springfield Public Schools February 14, 6:00 p.m. - Blachly School District February 21, 5:30 p.m. - McKenzie School District February 26, 6:30 p.m. - Bethel School District
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9. Discussion/Reports
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9.A. Legislative Update
Presenter:
Superintendent Tony Scurto
Description:
Superintendent Scurto will provide an update in legislative activities if there are any updates.
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9.B. Superintendent Report
Presenter:
Superintendent Tony Scurto
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9.C. OSBA Annual Convention Debrief
Presenter:
Board of Directors
Description:
The Board of Directors of Lane ESD will debrief attendance at the OSBA Annual Convention.
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9.D. Policy Adoption/Committee
Presenter:
Board Chair
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9.E. Policy Updates: First Read
Presenter:
Superintendent Scurto
Description:
This policy is Required if the ESD operates a school and participates in a free or reduced-priced meal program with ODE. Title 7 C.F.R. 210.31(a) requires local education agencies to "establish a local school wellness policy for all schools participating in the National School Lunch Program and/or School Breakfast Program...". The law describes the policy as "a written plan that includes" various components intended to improve student wellness. This policy is designed to meet the requirements for a wellness policy and provide the framework for the ESD’s plan. Previously, these requirements were split between the policy and an administrative regulation (AR). All required and/or related content is now included in the model policy.
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9.F. Lane School Holiday Bazaar
Presenter:
Superintendent Scurto
Description:
The Lane School Holiday Bazaar is scheduled for December 12 and 13, from 9:00 a.m. to noon each day. The students will shop in the Lane School cafeteria. Lane School staff welcome help from board members and Lane ESD staff.
To volunteer or contribute to the event, please contact Anna Shea at ashes@lesd.k12.or.us.
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10. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
The directors of Human Resources and Title Programs, Special Education, Business Services, Technology and School Improvement have submitted written reports to the Board on matters of interest concerning his/her area of responsibility.
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11. Board Member Reports and Comments/Agenda Planning
Presenter:
Lane ESD Board, Liaisons, Advisors
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11.A. Agenda Planning
Presenter:
Board Chair
Description:
Board members are invited to send agenda items to be considered for the next board meeting. Please call or email to the Board Chair or Superintendent.
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11.B. Board Member Reports
Presenter:
Board, Advisors, Liaisons
Description:
Board members are asked to submit their reports in writing to be attached to Boardbook. Reports can be sent to the Executive Assistant in advance of the meeting.
As Board Members prepare their reports, please consider the following questions:
2. What is the connection to the LESD services and programs to the component districts or community? 3. What significance or meaning does the activity have to the broader community? 4. What are the next steps or follow-up activities planned? Sherry Duerst-Higgins Linda Hamilton Leslie Harris
Nora Kent
Vanessa Truett
Sydney Kissinger: I attended the OSBA Conference in Portland November 9 to 11. Our board got together for dinner the first night. The sessions the next days focused on equity, inclusion, and a Balanced Governance approach in school boards. The keynote speakers were informed, exciting, and excellent presenters. They offered books for further research. November 30 I went to a panel discussion at the Art House in Eugene based on the play To Kill a Mockingbird which was being shown at the Hult Center during the first week in December. The panel consisted of five well informed members of our community in racial justice, Oregon’s justice system, and the impact of the arts in educating the community. On December 1, I went to the First Friday Artwalk’s event of Community of Color. The first presenter was from Pacific University who informed us of the programs they offer. The next presenter was Dr David Lewis who wrote the book Tribal Histories of the Willamette Valley. He read from his book and offered some for sale. I bought his signed book. It is fascinating, a good read. I plan to be in attendance to discuss a playground and possibly a library for the Westmoreland Campus. Rose Wilde
Emilio Hernandez, Liaison, Springfield Public Schools Mike Anderson, Liaison, Creswell School District Erin Zygaitis, Community Advisor
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12. Announcements/Correspondence
Presenter:
Board Chair
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12.A. Acknowledgements and Recognition
Presenter:
Superintendent Tony Scurto
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12.B. Kudos
Presenter:
Administrators
Description:
Thank you to those who took the time to acknowledge co-workers/staff with kudos. Employees and Board members can submit a "kudo" any time during the month. To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html
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12.C. Announcements
Presenter:
Board Chair
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12.C.1. Lane ESD Board Member Activities and Opportunities
Description:
December 4, 2023: Oregon School Board Members of Color Caucus Executive Team Meeting
February 16, 2024: OSBA Bonds, Ballots and Buildings Conference |
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12.C.2. Component District Board Meeting Dates
Presenter:
Board Chair
Description:
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13. Adjournment of Regular Meeting of the Board
• The next regular meeting is scheduled to be held Tuesday, January 2, 2024, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene. |
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14. Executive Session
Presenter:
Board Chair
Description:
The Board of Directors of Lane ESD will conduct an Executive Session:
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