May 2, 2023 at 7:00 PM - Regular Meeting
Agenda |
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1. Call Meeting to Order
Presenter:
Board Chair
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2. Appoint Budget Committee Members
Presenter:
Board Chair
Description:
The budget committee consists of the elected Board members and eight members appointed by the Board from component school district boards or designees of component district Boards.
The appointive budget committee members will be appointed for three-year terms in the September meeting. The terms will be staggered so that approximately one-third of the appointive members’ terms end each year. The Board may appoint budget committee members to as many consecutive terms as deemed appropriate. If any appointive member is unable to complete the term for which he/she was appointed, the Board will announce the vacancy at the first regular Board meeting following the committee member’s resignation or removal. An appointment to fill the position for its unexpired term will be made at the next regular Board meeting. The Board of Directors of Lane ESD will appoint the following component district board members to a three-year term on the Lane ESD Budget Committee: Andrea Larsen, Fern Ridge
Jim Chapman, Lowell Alicia Hays, Eugene 4J |
3. Call Budget Meeting to Order
Presenter:
Board Chair
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3.A. Welcome and Introductions
Presenter:
Board Chair
Description:
Welcome and Introductions
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3.B. Election of Officers
Presenter:
Board Chair
Description:
The Lane ESD Board Chair will call for nominations for Presiding Officer of the meeting.
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3.B.1. Nominations for Presiding Officer
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3.C. Presentation of Superintendent's Budget Message
Presenter:
Superintendent Scurto
Description:
As we are near the sunsetting of Federal and State funding that helped us navigate the pandemic and its aftermath, and while we are still "right-sizing" to meet our growth needs, Lane Education Service District is presenting for your consideration this proposed budget for the 2023-24 fiscal year that contains an appropriated General Fund amount of $30,456,300 and a total for all funds of $68,950,140. This represents increases of $1,046,500 (3.6%) and $50,203 (.1%), respectively. The projected unreserved ending General Fund balance is 7.3%.
Lane ESD’s preferred ending fund balance is 8%. I am recommending less than that this year primarily because what is being proposed is a balanced budget. While all previous proposed budgets have been balanced, in order to achieve that balance, a portion of ending fund balance money was used. In the case of this proposed budget, our unreserved fund balance will both start and end the year at $2,050,000. We had planned to finish the 2022-23 school year with our ending fund balance at 10.1%. However, during the course of the year there were several high priority items that needed to be addressed. As the fund balance was above our target percentage and as we had immediate needs to address, we were very thoughtful and intentional about the spending of this money. This unfortunately dropped our fund balance down to a percentage that was closer to 8.0%. Deferred maintenance projects, capital improvements and recruitment and retention efforts were key goal areas for our investments. Some examples of our expenditures in the 2022-23 school year included:
Aside from the ending of Federal and State pandemic funding, we will also be without this current year’s Recruitment and Retention Grant, which has been utilized very effectively. With grant funds, strategies implemented included data driven advertising and increased training opportunities focused on equity and job function. Even though this grant ends on June 30 of this year, the focused advertising and recruiting resources purchased with these funds will extend into the 2023-24 school year. This proposed budget also includes two additional Instructional Assistant training days, that this year were paid by the grant. We believe this is a good investment toward creating a better classroom experience for students while also improving the working environment for our staff. This 2023-24 proposed budget is consistent with prior Lane ESD budgets in several ways. We will spend ninety percent on services for component school districts in four main categories:
Our Local Service Plan offers districts a Core and Flex Fund model. Core services are essential services available to all districts. Technology and General Education are examples of Core. Allocated to each district based on ADMw are Flex dollars with which districts can purchase services from our Menu. These include Special Education and Administrative services. Another feature of our Local Service Plan allows districts a Transit Funds option. Some districts may not spend all of their Flex dollars on ESD Menu items. Component district school boards can elect to take up to 50% of their Transfer Funds to their general budget. It is always important to remember that while a budget is numbers on paper, these figures represent the resources that help our high quality staff make a positive difference. I am very proud of Lane ESD staff’s continued dedication to the students and educators of our local school districts. Gratitude for the creation of this proposed budget goes to the Lane County Superintendent Council, Lane County School Districts, and the Lane ESD Board and Budget Committee. Special thanks goes to Business Director David Standridge and his department for their hard work and effort, and for their fiscally sound product. What follows in this document are the details of the proposed 2023-24 Lane ESD budget, presented for your consideration. |
3.D. Review of Proposed Budget Document
Presenter:
Dave Standridge
Description:
Dave Standridge will review the 2021-22 proposed budget document
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3.E. Committee Discussion
Presenter:
Budget Committee
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3.F. Public Comment(s)
Presenter:
Presiding Officer
Description:
This is an opportunity for the audience to address the Budget Committee on topics related to the Budget Committee proceedings.
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3.G. Committee Action
Presenter:
Presiding Officer
Description:
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3.H. Adjourn Budget Committee
Presenter:
Presiding Officer
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4. Recess
Presenter:
Board Chair
Description:
The Board of Directors of Lane ESD will observe a brief recess to allow for transition activities between sessions of the Board.
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5. Call Executive Session to Order (6:00 PM)
Presenter:
Board Chair
Description:
The Board of Directors of Lane ESD will conduct an Executive Session to:
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6. Adjourn Executive Session
Presenter:
Board Chair
Description:
The Board of Directors of Lane ESD will adjourn Executive Session.
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7. Call Regular Meeting To Order
Presenter:
Board Chair
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8. Welcome
Presenter:
Board Chair
Description:
Guests attending the meeting will be introduced.
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9. Public Participation
Presenter:
Board Chair
Description:
This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda.
All Board meetings, with the exception of executive sessions, are open to the public. The Board invites ESD community members to attend Board meetings to become acquainted with the program and operation of the ESD. The public has a right to attend public meetings held in open session, and may be invited to share comments, ideas and opinions with the Board during designated times on the agenda. The Board may conduct a meeting without public comment. Individuals with hearing, vision or speech impairments will be given an equal opportunity to participate in Board meetings and submit written comments to the Board. Individuals requesting assistance, aids or accommodations are encouraged to notify the ESD at least 48 hours prior to the Board meeting with the request, consistent with Board policy BD/BDA - Board Meetings. Procedures for Written Comment Members of the public may submit written comments or materials to the Board at any time at the ESD office, by mail or by email to supt-office@lesd.k12.or.us. Materials or comments submitted at least 72 hours in advance of a Board meeting will be provided to the Board before the Board meeting. Written materials or comments submitted may not warrant action by the Board. Comments Regarding Staff Members A person speaking during the designated portion of the agenda for public comment may offer objective criticism of ESD operations and programs. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for consideration of a legitimate complaint involving a staff member. A commendation involving a staff member should be sent to the superintendent, who will forward it to the employee, a supervisor and the Board. Community Member Laura Goudy has emailed the Board to request an opportunity to provide public comment. |
10. Agenda Review
Presenter:
Board Chair
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11. Action Items
Presenter:
Board Chair
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11.A. Consent Agenda
Presenter:
Board Chair
Description:
The Lane ESD Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. 1. Human Resource Report, dated May 1, 2023
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11.B. Accept Financial Report
Presenter:
Board Chair
Description:
BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for April 2023.
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11.C. Approve Grant Awards
Presenter:
Board Chair, Superintendent
Description:
ESSER III - RIS
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11.D. Asian American Pacific Islander Month May 2023
Description:
Background:
Asian American Pacific Islander (AAPI) Heritage Month takes place every May in the United States. AAPI Heritage Month, formerly Asian Pacific American Heritage Month until 2009, originated in 1992 when then New York Congressman Frank Hortin introduced the bill that called for the month of May to receive that designation, which came from the idea of former Capitol Hill staffer Jeanie Jew in the mid 1970s – more than 15 years earlier. Jeanie Jew witnessed the U.S. Bicentennial celebrations of 1976 and was concerned about the lack of recognition given to Asian Americans and Pacific Islanders. At the time, celebrations of Black History Month and Hispanic Heritage were already in place. While Black History Month was decreed by President Gerald Ford in 1976 to become a national observance, Hispanic Heritage Week was designated as a national celebration by President Lyndon B. Johnson in 1968. The month of May was selected for two reasons: First, to commemorate the arrival of the first known Japanese immigrant to the U.S. on May 7, 1843; secondly, to honor the completion of the transcontinental railroad on May 10, 1869, which upwards of 20,000 Chinese workers helped to construct. The month pays tribute to the generations of Asian and Pacific Islanders who have enriched the United State’s history and are instrumental in its future success. Asian Pacific American Heritage Month in Lane Education Service District WHEREAS: Asian and Pacific Americans have helped advance our community’s prosperity through their contributions to all fields of education, business, the arts, economic development, science, and technology; and WHEREAS: Asian and Pacific American history is marked by a struggle for freedom, equality, and justice, prevailing over the adversity of exclusion, persecution, incarceration, and disparities; and WHEREAS: The vibrant history and diverse cultures of Oregon’s Asian and Pacific Americans are here to be honored as a central part of our state’s story and shared across all Oregon communities; and WHEREAS: The month of May is nationally recognized as a time to celebrate contributions of Asian and Pacific Americans to our society and collective history. THEREFORE: The Lane Education Service District Board hereby proclaims May 2023 to be ASIAN PACIFIC AMERICAN HERITAGE MONTH in Lane Education Service District. Adopted this 2nd day of May, 2023. |
11.E. Approve Superintendent Evaluation Summary
Presenter:
Board Chair
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12. Discussion/Reports
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12.A. Legislative Update
Presenter:
Superintendent Tony Scurto
Description:
Superintendent Scurto will provide an update in legislative activities if there are any updates.
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12.B. Superintendent Report
Presenter:
Superintendent Tony Scurto
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12.C. Live Oak Consulting
Presenter:
Board of Directors
Description:
Chair Linda Hamilton, Vice-Chair Vanessa Truett and Director Rose Wilde will provide a report on the Board subcommittee visit with Live Oak Consulting regarding Land Acknowledgement and cultural awareness and decolonization training.
Board Members: Linda, Vanessa, Tony and I attended a meeting with Live Oak Consulting to determine the best way to engage in learning and practices to decolonize our work as board members and within Lane ESD. Upon exploring the options, we recommend that board members attend the May 16th public training offered by Live Oak Consulting on Zoom from 11am-2pm. Board members who cannot make this time available are highly encouraged to participate in a subsequent session, when offered. Those of us able to attend can debrief and share our learning with each other during the June board meeting, or as a short worksession prior to that meeting. We suggest using our board training funds to cover the $149 registration fee. If board members agree, we can ask our board secretary to register us for the training or provide us with directions to seek training reimbursement. https://www.eventbrite.com/e/decolonization-101-native-american-cultural-competency-and-awareness-registration-608930456387 The second recommendation is to reframe our proposed Land Acknowledgement and plan as a Statement of Accountability, as recommended by Live Oak founder, Deena Dart, PhD., who reviewed our statement and gave us some feedback, and adopt that plan formally at our June meeting. We recognize that our superintendent is responsible for staff training decisions, and look forward to his recommendations regarding whether to engage with Live Oak for additional services for staff training, which include the possibility of online training modules that could be more accessible for employee groups with student supervision responsibilities. ----- Sincerely, Rose Wilde |
12.D. OAESD Spring Conference
Presenter:
Board Chair, Superintendent
Description:
The full compliment of the Board is registered to attend the OAESD Spring Conference along with the Superintendent and the Chief Information Officer, Cassadie Ross (presenting), Ana Quintero-Arias (presenting), Shanae Joyce-Stringer, and Shareen Vogel (presenting).
Hotel reservations at Sunriver Resort are for May 10 arrival through May 12 departure.
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13. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
The directors of Human Resources and Title Programs, Special Education, Business Services, Technology and School Improvement have submitted written reports to the Board on matters of interest concerning his/her area of responsibility.
Curriculum Leaders Agenda for May
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14. Board Member Reports and Comments/Agenda Planning
Presenter:
Lane ESD Board, Liaisons, Advisors
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14.A. Agenda Planning
Presenter:
Board Chair
Description:
Board members are invited to send agenda items to be considered for the next board meeting. Please call or email to the Board Chair or Superintendent.
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14.B. Board Member Reports
Presenter:
Board, Advisors, Liaisons
Description:
Board members are asked to submit their reports in writing to be attached to Boardbook. Reports can be sent to the Executive Assistant in advance of the meeting.
As Board Members prepare their reports, please consider the following questions:
2. What is the connection to the LESD services and programs to the component districts or community? 3. What significance or meaning does the activity have to the broader community? 4. What are the next steps or follow-up activities planned? Sherry Duerst-Higgins Linda Hamilton Leslie Harris
Nora Kent
Sydney Kissinger: I visited the Bethel School Board meeting in April via Zoom. I have visited the Bethel School Boards meetings two times before. Once in person and another time via Zoom. The meetings have been well managed and harmonious. The members work well together and make consensual decisions. In April a reading specialist made a presentation about a first grade reading program. The high school is working in partnership with the Boys and Girls Club of Emerald Valley. In another meeting Iheard that the students would like to have a community center. The Boys and Girls Club is planning to build a facility in Golden Gardens. I plan to follow up on these projects and visit Golden Gardens to see the progress of this facility. I will also attend a Bethel School Board meeting in person. I am also interested in the election process of the Bethel School Board. I was at a Carnival for the Democratic Party of Lane County and met Curt Nordling who is running for the school board. I picked up literature for Drae Charles and Robin Zygaitis there, too. I will follow up on this race by paying attention to the outcome. I am on the hiring committee for the Assistant Superintendent. We will meet again on May 3 to make a final decision. I will attend the Freedom Fund NAACP dinner with Tony Scurto on May 5. These are my next steps and follow up plans.Vanessa Truett Rose Wilde
Emilio Hernandez, Liaison, Springfield Public Schools Mike Anderson, Liaison, Creswell School District Mark Boren, Liaison, Fern Ridge School District Erin Zygaitis, Community Advisor
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15. Announcements/Correspondence
Presenter:
Board Chair
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15.A. Acknowledgements and Recognition
Presenter:
Superintendent Tony Scurto
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15.B. Kudos
Presenter:
Administrators
Description:
Kudos to: Zoe McCawley
Reported by: Becky Coon Reason: Zoe has put a tremendous amount of effort into helping plan and create inclusive materials for students at Agnes Stewart Middle School who are attending Outdoor School this year! Zoe is an asset this team and helps to create an environment where students and staff feel successful and beloved. Kudos to: Rhonda Brown Reported by: Mandy Langston Reason: For caring and putting so much heart in all you do at Main Campus and the Westmoreland Campus. Your always going above and beyond. Thank You for all you do! Thank you to those who took the time to acknowledge co-workers/staff with kudos. Employees and Board members can submit a "kudo" any time during the month. To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html |
15.C. Announcements
Presenter:
Board Chair
Description:
Western Regional Educator Network Newsletter
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15.C.1. Lane ESD Board Member Activities and Opportunities
Description:
- OSBA Executive Committee Meeting, May 8, 2023: The OSBA Executive Committee will meet on Monday, May 8, 2023, at 10 a.m. via Zoom to review the proposed meeting agenda to discuss general operations. For more information contact Jane Leonhardt.
- OAESD Spring Conference, May 10-12, 2023 - OSBA Executive Committee Meeting, May 15, 2023: The OSBA Executive Committee will meet on Monday, May 15, 2023, at 10 a.m. via Zoom to review the proposed meeting agenda to discuss succession planning. For more information contact Jane Leonhardt. - LCC Industry and Trades Education Center Groundbreaking, May 19, 2023 - OSBA Board of Directors Meeting, June 17, 2023: The OSBA Board of Directors will meet from 8:00 a.m. to 12:00 p.m. on Saturday, June 17, 2023, via Zoom. For more information contact Jane Leonhardt. NOTICE OF EXECUTIVE SESSION:The Board of Directors of the Oregon School Boards Association will hold an executive session on Saturday, June 17, 2023. The executive session is being held pursuant to ORS 192.660(2)(i), to review and evaluate the employment-related performance of the chief executive officer, a public officer, employee or staff member. The session is a closed meeting and not open to the public as per the ORS listed above.
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16. Adjournment
• The next regular meeting is scheduled to be held Tuesday, June 6, 2023, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene. |