October 25, 2016 at 6:00 PM - Regular Meeting
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1. Call Regular Meeting To Order
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2. Welcome
Description:
Guests attending
the meeting will be introduced.
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3. Public Participation
Description:
This is an opportunity for
the audience to address the Board on topics either on, or not on, the
agenda. There will also be opportunities
for the audience to comment on specific agenda items as the Board addresses
them.
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4. Agenda Review
Presenter:
Chair Chris Culver
Description:
The agenda will
be reviewed for changes or additions.
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5. Presentation: Rites of Passage - Greg Evans, Lane Community College
Presenter:
Greg Evans
Description:
Greg Evans, Interim Diversity Chief, Office of the President at Lane Community College, will present on Lane County's Rites of Passage Program, administered by Lane Community College.
The Rites of Passage summer academies are designed to address the cultural, career, academic and social needs of high school and middle school multicultural students in Lane County. The academies are crafted in an academic and cultural framework for the purpose of connecting these students with the history, literature, traditions and folklore of the experience of people of their culture in western civilization. |
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6. Action Items
Presenter:
Chair Chris Culver
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6.A. Consent Agenda
Presenter:
Chair Chris Culver
Description:
The Lane ESD
Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted
by a single motion unless a member of the Board or the Superintendent requests
that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. |
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6.A.1. Approve Minutes of September 27, 2016
Presenter:
Chair Chris Culver
Description:
BE IT RESOLVED that the Board of
Directors of Lane ESD Approves the Minutes of September 27, 2016.
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6.A.2. Accept Human Resources Report dated October 19, 2016
Presenter:
Chair Chris Culver
Description:
BE IT RESOLVED that the Board of
Directors of Lane ESD accepts the Human Resources Report dated October 19, 2016.
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6.B. Accept Financial Report for September 2016
Presenter:
Chair Chris Culver
Description:
BE IT RESOLVED that the Board of
Directors of Lane ESD accepts the Financial Report for September 2016.
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6.C. Accept Policy Updates
Presenter:
Chair Chris Culver
Description:
OSBA Policy Services is conducting a review and rewrite of the generic
samples and recently completed review of section A/B (Board Governance).
OSBA recommends the policy updates included in this update. These policies were first read by the Lane ESD Board of Directors at their regular meeting on September 27, 2016.
BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Policy Updates as first read at the September 27, 2016 Board of Directors meeting. |
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6.C.1. BBAA - Individual Board Member Authority and Responsibilities
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6.C.2. BBC - Board Member Resignation
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6.C.3. BD-BDA - Board Meetings
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6.C.4. BDC - Executive Session
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6.D. Appoint Budget Committee Members
Presenter:
Chair Chris Culver
Description:
Three component district Budget Committee positions expired in June,
2016. Rich Cunningham, Bethel School District Board, Andrea Larson,
Fern Ridge School District Board, and Dennis McCallum, Lowell School
District Board have volunteered to renew their three-year terms, ending June 30, 2019.
BE IT RESOLVED that the Board of Directors of Lane ESD appoints Rich Cunningham, Bethel School District Board, Andrea Larson, Fern Ridge School District Board, and Dennis McCallum, Lowell School District Board to the Lane ESD Budget Committee for a three-year term, ending June 30, 2019. |
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6.E. Approve 2017-18 Budget Calendar
Presenter:
Chair Chris Culver
Description:
Dave Standridge has developed the Budget Year 2017-18 Calendar. The budget preview session is scheduled for March 21, 2017, and the first budget committee meeting will be held May 23, 2017, prior to the June, 2017 board meeting.
BE IT RESOLVED that the Board of Directors of Lane ESD approves the 2017-18 Budget Calendar as submitted. |
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6.F. Appoint Audit Committee Members
Presenter:
Chair Chris Culver
Description:
The 2015-16 financial audit is
progressing and will be presented to the Board for action at the November
meeting. For the past several years, the
Board has designated two of its members to meet with the audit firm
representatives, the superintendent and the director of business services, who
then report to the entire Board. Two
Board volunteers are needed.
Directors Wilde and Culver volunteered to participate on the 2014-15 Audit Committee. BE IT RESOLVED that the Board of Directors of Lane ESD appoints two of its members to the Lane ESD Audit Committee. |
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7. Discussion/Reports
Description:
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7.A. Legislative Update
Presenter:
Superintendent Sullivan
Description:
Superintendent Sullivan will provide an update on legislative activities.
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7.A.1. OASE Regional Off The Record
Presenter:
Superintendent Larry Sullivan
Description:
Superintendent Sullivan will provide a report on the October 12, 2016 OASE Regional Off The Record meeting held at Lane ESD.
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7.B. 2016 OSBA Fall Regional Meeting Report Out
Presenter:
Lane ESD Board of Directors
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7.C. Election Costs - Update
Presenter:
Chair Chris Culver, Superintendent Larry Sullivan
Description:
The Board will discuss options available to adjust Board zones within district.
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7.D. OSBA Election - Resolution to Approve 2017-18 OSBA Legislative Priorities and Policies
Presenter:
Chair Chris Culver
Description:
OSBA elections will be held November 14 - December 16, 2016. The Board will be voting on one resolution, to adopt the OSBA 2017-18 Legislative Priorities and Policies as recommended by the Legislative Policy Committee. Board members are asked to review the attached 2017-18 OSBA Legislative
Priorities and Policies and be prepared to vote at their November 29,
2016 meeting.
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7.E. Discussion of An OAESD Concept Paper: Toward a Statewide P-20 Support Network
Presenter:
Superintendent Larry Sullivan
Description:
Superintendent Sullivan will lead a discussion on the OAESD Concept Paper: Toward a Statewide P-20 Support Network. The
Oregon Association of Education Service Districts (OAESD), in developing
strategic goals and priorities, highlighted the need to develop and expand the
role of ESDs in meeting the needs of Oregon students by improving graduation
rates and enhancing college and career success.
The Association also made the coordination of efforts to develop and
increase regional and statewide partnerships a priority. In promoting these two priorities, it will be
both strategic and necessary for Oregon ESDs to move toward a statewide, P-20
support network. The network would
utilize the existing ESD system in order to better proactively engage in,
respond to, and otherwise support the implementation of Oregon’s various
education initiatives. It would maintain
and further develop existing partnerships while creating a mechanism for ESDs
to support and quickly respond to state initiatives. There is no need for any action unless the Lane ESD Board wishes to go
on record in support of, or in opposition to, the concept. In discussion, please provide your thoughts which support the concept and concerns that OAESD will need to address.
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7.F. OAESD Summit and OSBA Fall Conference Attendance
Presenter:
Superintendent Larry Sullivan
Description:
Board members will review the agendas and confirm attendance, days needing accommodations.
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7.G. CALC 5th Anniversary Gala
Presenter:
Superintendent Larry Sullivan
Description:
The Community Alliance of Lane County will be celebrating 50 years of working for peace and justice. The Gala is scheduled for 5:00 p.m. on Sunday, November 13 at the Ford Alumni Center.
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8. Superintendent's Report - Questions
Presenter:
Superintendent Larry Sullivan
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8.A. Superintendent's Report
Presenter:
Superintendent Larry Sullivan
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9. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
The
directors of Human Resources and Title Programs, Special Education, Instruction, Equity & Partnerships, and Business Services will
be available to provide an oral report to the Board on matters of interest
concerning his/her area of responsibility.
Carol Knobbe Sue Mathisen Carlos Sequeira Dave Standridge |
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10. Board Member Reports and Comments
Presenter:
Lane ESD Board, Liaisons, Advisors
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10.A. Board Member Reports
Presenter:
Lane ESD Board
Description:
As Board Members prepare their comments or reports, please
consider the
following questions:
1. What programs did I visit over the last month? What committees did I participate in? 2. What is the connection to the LESD services and programs to the component districts or community? 3. What significance or meaning does the activity have to the broader community? And 4. What are the next steps or follow-up activities planned? Alan Contreras Chris Culver, Chair Sherry Duerst-Higgins Linda Hamilton Joel Robe Vanessa Truett Rose Wilde Aaron Brown, Superintendents' Council Advisor Emilio Hernandez, Community Advisor Erik Bishoff, Liaison, Springfield Public Schools Derek Pennel, Liaison, Blachly School District |
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10.B. Agenda Planning
Presenter:
Chair Chris Culver
Description:
Board members are invited to send agenda items to
be considered for the November 29, 2016 board meeting. Please call or email the Board Chair or
Superintendent by Monday, November 14, 2016
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11. Announcements/Correspondence
Presenter:
Chair Chris Culver
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11.A. Acknowledgements and Recognition
Presenter:
Superintendent and Administrative Staff
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11.B. Coming Events
Presenter:
Chair Chris Culver
Description:
A.
Lane ESD
and Component Districts Professional Development Activities for Educators
- Fuel Lane Secondary Math: Using Smarter Balanced Data to Impact the Classroom, October 26, 2016 - Studying Skillful Teaching - Module 1: The Knowledge Base of Teaching, November 1, 2016 - Writing Essential Skills Scoring Training, November 7, 2016 - Math Essential Skills Scoring Training, November 7, 2016 - Reading Essential Skills Scoring Training, November 7, 2016 - Effective Strategies for Grade K-5 Teachers to Support English Learners, November 8, 2016 - Studying Skillful Teaching, Module 5: Principles of Learning, November 15, 2016 - Studying Skillful Teaching, Administrator Course: Analyzing Teaching for Student Success (7-day module), Days 5-7 of 7, November 16, December 12, 2016 and January 31, 2017 - SBAC Math Impact for Grades 3-5, November 18, 2016 - Next Generation Science Standards Framework for Grades 3-5, November 23, 2016 - Fuel Lane Secondary Math: What Can I Do Instead of Lecture? (Grades 5-8), November 29, 2016 - Fuel Lane Secondary Math: What Can I Do Instead of Lecture? (Grades 9-12), November 29, 2016 - Next Generation Performance Expectations for Grades K-2, November 30, 2016 - Next Generation Science Standards Engineering Grades 3-5, December 6, 2016 - Studying Skillful Teaching - Module 5: Principals of Learning, December 12, 2016 - Studying Skillful Teaching - Module 4: High Expectations Teaching, January 10, 2017 - Studying Skillful Teaching - Module 2: Essential Elements of Unit/Lesson Design B. Lane ESD Board Member Activities and Opportunities - OAESD Summit, November 9, 2016 - OSBA 70th Annual Convention, November 10-13, 2016 - OSBA Board of Directors Meeting, November 13, 2016 - OSBA Labor & Employment Regional Workshop, Lane County, February 8, 2017 - OSBA Board of Directors Meeting, March 17-18, 2017 - OSBA Legislative Policy Committee Meeting, March 18-19, 2016 C. Conferences and Events - Oregon Leadership Network Fall Institute, November 4, 2016 - CALC 50th Anniverary Gala, November 13, 2016 - Lane County Game Jam, November 19, 2016 - COSA: 2016 Oregon School Law Conference, November 30-December 2, 2016 - Elevating Assets: A Celebration of Regional Accomplishments & Alignments (CLC/RAC, Early Learning Alliance & Lane STEM), December 14, 2016 - COSA: Oregon Whole Child Summit - Trauma Informed Practices, January 20, 2017 - COSA: OACOA/OASE Winter Conference, January 26-28, 2017 - COSA Annual Seaside Conference, June 21-23, 2017 D. Component District Board Meeting Dates for November/December, 2016 Bethel - November 14, December 19 Blachly - November 17, December 21 (December tentative) Creswell - November 9, December 14 Crow-Applegate-Lorane - November 17, December 15 Eugene - November 2 & 16, December 14 Fern Ridge - November 7 (work session), November 21, December 5 Junction City - November 28, NO December meeting Lowell - November 28, December 12 Mapleton - November 9, December 14 Marcola - November 14, December 12 McKenzie - November 16, December 21 Oakridge - November 14, December 12 Pleasant Hill - November 7, December 12 Siuslaw - November 9, December 14 South Lane - November 7, December 5 Springfield - November 14, December 12 |
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12. Adjournment
• The next regular meeting is scheduled to be held Tuesday, November 29, 2016, at the Lane ESD Administrative Offices, 1200 Hwy 99N. There will be no December meeting. |