January 13, 2020 at 6:00 PM - Regular Board Meeting

1. EXECUTIVE SESSION ORS 192.660 (2)(a)(e) @ 5:00 p.m.

2. 6:00 p.m. CALL TO ORDER

3. 6:00 p.m. ROLL CALL

4. District Communications

4.A. 6:01 p.m. Arts & Technology High School -  Kaitlyn Finn

4.B. 6:06 p.m. West Linn High School - Avery Fels

4.C. 6:11 p.m. Wilsonville High School - Lindsey Hartford

5. 6:15 p.m. RECOGNITIONS - Dr. Kathy Ludwig, Superintendent

5.A. School Board Appreciation Month - Arts & Technology HS Rock Band Performance

6. 6:30 p.m. REPORTS

6.A. Board and Superintendent Reports

6.A.1. Board Member Reports

6.A.1.a. 6:30 p.m. Chelsea King

6.A.1.b. 6:35 p.m. Ginger Fitch 

6.A.1.c. 6:40 p.m. Dylan Hydes

6.A.1.d. 6:45 p.m. Christy Thompson

6.A.1.e. 6:50 p.m. Regan Molatore

6.A.2. 6:55 p.m. Superintendent Report - Dr. Kathy Ludwig

7. 7:05 p.m. CONSENT AGENDA - BOARD ACTION

7.A. Personnel Report - Ms. Shyla Waldern, H.R. Director

7.B. Board Meeting Minutes - Kelly Douglas, Board Secretary

8. 7:10 p.m. COMMUNICATIONS AND COMMENTS FROM AUDIENCE

9. 7:30 p.m. BOARD BUSINESS - GENERAL ADMINISTRATION

9.A. New Business

9.A.1. 7:30 p.m. CESD 2019-20 Local Service Plan Presentation - Jada Rupley, Clackamas ESD Superintendent - BOARD ACTION

9.A.1.a. Expected Outcome: Board receives update, takes action. 

9.A.2. 7:40 p.m. Inter-District Transfer Parameters 2020-21 - BOARD ACTION

9.A.2.a. Expected Outcome: Board receives information, takes action. 

9.A.3. 7:50 p.m. Division 22 Assurances - Dr. Barb Soisson

9.A.3.a. Expected Outcome: Board receives update, no action required. 

9.A.4. 8:00 p.m. High School Renewal Update - Dr. Aaron Downs, Assistant Supt; Dr. Mayra Gomez, Career and College Director; Dr. Kathy Ludwig, Superintendent

9.A.4.a. Expected Outcome: Board receives update, no action required. 

10. 8:15 p.m. BUSINESS OFFICE - Dr. Son Lê Hughes, Chief Financial Officer

10.A. 8:15 p.m. District Audit Report - Mr. Sabino Arredondo from Wilcox Arredondo & Co.

10.A.1. Expected Outcome: Board receives information, no action required.

10.B. 8:25 p.m. Financial Report

10.B.1. Expected Outcome: Board receives information, no action required.

10.C. 8:30 p.m. Budget Calendar Draft - BOARD ACTION

10.C.1. Expected Outcome:  Board reviews proposed Budget Calendar and takes action.

11. 8:40 p.m. DEPARTMENT OF OPERATIONS - Dr. Aaron Downs, Director of Operations

11.A. 8:40 p.m. Healthy and Safe Schools Report (Including Integrated Pest Management)

11.A.1. Expected Outcome: Board receives update, no action required. 

11.B. 8:50 p.m. Resolution No. 2019-8 Proposal to award Construction Management Contract - Mr. Remo Douglas, Senior Project Manager - BOARD ACTION

11.B.1. Expected Outcome: Board receives information, takes action. 

11.C. 8:55 p.m.  Resolution 2019-7 Proposal to Award Architect/Engineer Contract -  Mr. Remo Douglas, Senior Project Manager - BOARD ACTION 

11.C.1. Expected Outcome: Board receives information, takes action. 

12. 9:00 p.m. IMPORTANT DATES FOR THE BOARD

12.A. 1-27-20 @ 5:00 p.m. Board Work Session

12.B. 2-10-20 @ 6 p.m. Regular Board Meeting

12.C. 2-24-20 @ 5 p.m. JOINT Work Session with the City of West Linn (location District Office)

12.D. 3-9-20 @ 6:00 p.m. Regular Board Meeting

12.E. 4-6-20 @ 6:00 p.m. Regular Board Meeting

12.F. 4-20-20 @ 5:00 p.m. JOINT Work Session with the City of Wilsonville (location City Hall)

12.G. 5-4-20 @ 6:00 p.m. Regular Board Meeting (Superintendent's Budget Message)

12.H. 5-18-20 @ 5:00 p.m. Budget Committee Meeting & Board Work Session

12.I. 5-20-20 @ 5:00 p.m. Additional Budget Committee Meeting (ONLY IF NEEDED)

12.J. 6-8-20 @ 6:00 p.m. Regular Board Meeting (Adoption of Budget)

12.K. 6-15-20 @ 5:00 p.m. Board Work Session (Superintendent's Evaluation)

12.L. 6-22-20 @ 5:00 p.m. Board Work Session

13. 9:05 p.m. ADJOURN