July 1, 2010 at 6:00 PM - Regular Session

1. CALL TO ORDER

1.A. Roll Call

1.B. Introduction of Guests and Audience

1.C. Public Comments

2. PRESENTATIONS

2.A. Student Spotlight - NONE

2.B. Partnership Spotlight - NONE

2.C. Program Spotlight - NONE

2.D. Reports to the Board - NONE

3. BOARD BUSINESS

3.A. Board Motion BM-04-10- Election of Officers for 2010-2011:   At its first scheduled meeting after June 30, the Board will elect one of its members to serve as Chair and one to serve as Vice Chair.  No member of the Board may serve as Chair more than two years in succession.  If a Board member is unable to continue to serve as an officer, a replacement will be elected immediately.   The replacement officer will serve the remainder of the officer's term until the following July.  (Board Policy BCB)

4. ACTION ITEMS

4.A. Consent Agenda

4.A.1. Approve June 15, 2010 Board Meeting Minutes

4.A.2. Approve June 15, 2010 Special Session Minutes

4.A.3. Approve Resolution 10-82 Personnel Contracts

4.B. Action Agenda

4.B.1. Approve Resolution 10-83 Designation of Superintendent as Chief Administrative Officer, Clerk, and Budget Officer:    Each year at the first Board meeting held after June 30, the Board of Directors are required by ORS 332.515 and ORS 294.331 to designate the Superintendent  as Chief Administrative Officer, Clerk and Budget Officer of the District for the  new school year.  This resolution designates Superintendent Hitchcock for the 2010-2011 school year.

4.B.2. Approve Resolution 10-84 Designation of Business Manager and Custodian of Funds:    Each year at the first Board meeting after June 30, ORS 328.41 and ORS 328.445 requires the Board designate  a Business Manager as a Custodian of Funds who will sign checks or make payments and receive deposits of funds.   This resolution designates the Director of Business Services as the Business Manager and Custodian of Funds for the 2010-2011 school year.

4.B.3. Approve Resolution 10-85 Appointment of Auditor:    Talbot, Korvola & Warwick, LLP began providng audit services to MESD with our 2008-2009 audit.  Their service has been most advantageous to MESD for the general quality of service, skills and experience of the senior persons responsible for the audit, and skills and experience of the persons responsible for the day-to-day work on the audit.   This resolution authorizes  the Superintendent to continue the contract with Talbot, Korvola & Warwick, LLP to prepare the fiscal audits of MESD as provided by Oregon Revised Statutes  ORS 328.465, Annual Audit Procedures; ORS 327.137, Audit statements filed with department; and ORS 297.405; and in accordance with prescribed standards for the fiscal year ending June 30, 2010.

4.B.4. Approve Resolution 10-86 Appointment of Insurance Agent of Record:     Beecher Carlson Insurance Agency, LLC has been Multnomah ESD's Insurance Agent of Record for non-employee insurance and workers compensation and has provided satisfactory insurance services to MESD since July 1, 2002.    This resolution appoints Beecher Carlson Insurance Agency, LLC as the Insurance Agent of Record for the fiscal year beginning July 1, 2010.

4.B.5. Approve Resolution 10-87 Designation of Depository of Record:   Bank of America has provided responsive and otherwise satisfactory checking account services to MESD since 2003.   This resolution designates Bank of America to provide banking services for MESD for the fiscal year beginning July 1, 2010.

4.B.6. Adopt Resolution 10-88 2010-2011 Calendar for FY 2011-2012 Budget Development (Goal #5):    Although the law does not require the adoption of a Budget Calendar by education service districts, there are certain legal requirements in the development of the budget.  It is, therefore, in the best interest of the Agency that the Board adopt the Budget calendar as a guide for the orderly development of the proposed budget for the ensuing year. 

4.B.7. Adopt Resolution 10-89 Board Meeting/Activity Calendar for 2010-2011:   The Board Chair and the Superintendent believe it is helpful for the Board to develop and adopt a Board calendar.  The calendar is prepared  for the information of the Board and includes only those Board meetings and activities that are proposed at this time.  Additional entries or changes will be made as the year progresses. 

5. REPORTS

5.A. Fiscal Report - NONE

5.B. Agency Report - NONE

5.C. Board Member Reports

6. ACTIVITY CALENDAR

6.A. Activity Calendar

6.A.1. July 5 - MESD Closed for Independence Day

6.A.2. July 26 - Board Bi-Annual Planning Retreat, 8:30 a.m. @ Location TBD

6.A.3. August 17 - Board Meeting, 7:00 p.m. @ MESD

7. ADJOURNMENT