May 18, 2010 at 7:00 PM - Regular Session

1. CALL TO ORDER

1.A. Roll Call

1.B. Introduction of Guests and Audience

1.C. Public Comment

2. PRESENTATIONS

2.A. Student Spotlight  (Goal #1)

2.B. Partnership Spotlight

2.B.1. Recognitions:    Multnomah County Department of Community Justice - I appreciation of their support of the Reconnecting Youth Initiative and their leaderhisp in developing the Education Success Center

2.B.1.a. Dave Koch, Assistant Director

2.B.1.b. Thuy Vanderlinde, Treatment Services Manager

2.B.1.c. Rob Halverson, Community Justice Manager

2.C. Program Spotlight

2.C.1. Instructional Services Program Review

2.D. Reports to the Board  -  None

3. ACTION ITEMS

3.A. Consent Agenda

3.A.1. Approve April 20, 2010 Executive Session Minutes

3.A.2. Approve April 20, 2010 Regular  Session Minutes

3.A.3. Approve April 20, 2010 Local Contract Review Board Minutes

3.A.4. Resolution 10-35 - Personnel Contracts (Goal #2)

3.A.5. Resolution 10-36 -  Extension of Contracts  (Goal #2)

3.A.6. Resolution 10-37 - Second Reading and Approval of New and Revised Board Policies.  (Goal #6)
The Board of Directors at their  April 20, 2010 Board meeting reviewed and discussed for first reading new and amended Board Policies:   AE, IA/IAA, JA/JAA, IK, IL, IMB, IKF, IKFB, IKH, DDA, IMA, KL, KLD, and  IGAI and made no further edits. 

3.B. Action Agenda

3.B.1. Resolution 10-38 - AFSCME Agreement

3.B.2. Resolution 10-39 - Adoption of 2010-2011 Budget for All Funds

3.B.3. Resolution 10-40 - Approval of Fiscal Year 2010-2011 Appropriations for All Funds and Declaraiton of Taxes Imposed

3.B.4. Resolution 10-41 - First Reading Revised Board Policy BFC - Adoption and Revision of Policies.  In response to feedback and a request of the Board of Directors at the April 20, 2010 Board meeting, the following policy revision is presented for consideration to expedite in a timely manner policies that require editorial edits only or, after first reading, policies that require no further edits.   (Goal #6)

3.B.5. Second Reading of New or Revised  Board Policies

3.B.5.a. Resolution 10-42 - Second Reading of New Board Policy AD - Educational Philosophy (Goal #6).  The Board in reviewing Policy AD at the April 20, 2010 meeting recommended striking the word "aspirational" from the policy. 

3.B.5.b. Resolution 10-43 - Second Reading of Revised Board Policy IGBHA - Alternative Education Program.  The Board in reviewing Policy IGBHA at the April 20, 2010 meeting recommended a statement focusing on what we as an agency provide to our component districts and the words "Local Service Plan" be added for clarity on the approval process.   (Goal #6)

3.B.5.c. Resolution 10-44 - Second Reading of Revised Board Policy ING - Animals in MESD Facilities. The Board in reviewing Policy ING at the April 20, 2010 meeting recommended shortening the policy and moving the procedural items to the Administrative Regulations.  These changes have been incorporated into the following policy revision for consideration.    (Goal #6)

3.B.5.d. Resolution 10-45 - Second Reading of New Board Policy JGAB - MESD Use of Restraint and/or Seclusion.     In response to the Disability Rights of Oregon recent requests from districts to review policies and complaint procedures, this new policy we reviewed for First Reading at the April 20, 2010 Board meeting.  Since that time, we have included a paragraph to encompass our FLS program students.   (Goal #6)

3.B.6. First Reading of Board Policies

3.B.6.a. Resolution 10-46 - First Reading of Revised Board Policy AC - Non-Discrimination.  (REQUIRED)  Congress passed the Americans with Disabilities Act  Amendments Act of 2008 (ADA Amendments Act), which went into effect January 1, 2009.  The Act's amended the definition of disability, mitigating measures and episodic impairments are to be applied to policies.   (Goal #6)

3.B.6.b. Resolution 10-47 - First Reading Revised Board Policy ACA - Americans with Disabilities Act.  (Optional)  Congress passed the Americans with Disabilities Act Amendments Act of 2008 (ADA Amendments Act), which went into effect January 1, 2009.  The act's amended definition of disability, mitigating measures and episodic impairments are to be applied to policies.   (Goal #6)

3.B.6.c. Resolution 10-48 First Reading of Revised Board Policy GBA - Equal Employment Opportunity.  (REQUIRED).  Congress passed the Americans with Disabilities Act Amendments Act of 2008 (ADA Amendments Act), which went into effect January 1, 2009.  The act’s amended definition of disability, mitigating measures and episodic impairments are to be applied to policies.   (Goal #6)

3.B.6.d. Resolution 10-49 - First Reading of Revised Board Policy JB - Equal Educational Opportunity - Students.  (Highly Recommended).  Congress passed the Americans with Disabilities Act Amendments Act of 2008 (ADA Amendments Act), which went into effect January 1, 2009.  The act’s amended definition of disability, mitigating measures and episodic impairments are to be applied to policies. In amending the "Required" policy changes, we also reviewed our student policy and made the necessary changes.   (Goal #6)

3.B.6.e. Resolution 10-50 - First Reading of New Board Policy EEA - Student Transportation Services.  (REQUIRED).  Senate Bill 480 created new provisions and amended ORS 811.210 and ORS 811.215.  It changes child weight restrictions and added height and age requirements relative to safety belt/restraints.  Current Policy EEBD - Student Transportation Services is to be deleted and  recoded to EEA to maintain consistency with OSBA coding.    (Goal #6)

3.B.6.f. Resolution 10-51 - First Reading of New Board Policy EEAC - District Vehicle Safety Program. (REQUIRED)   Senate Bill 480 created new provisions and amended ORS 811.210 and ORS 811.215.  It changes child weight restrictions and added height and age requirements relative to safety belt/restraints.   (Goal #6)

3.B.6.g. Resolution 10-52- First Reading of Revised Board Policy JFCC - Student Conduct on School Bus/Vehicles. (REQUIRED)   The Oregon State Board of Education adopted OARs to implement new federal IDEA regulations affecting student transportation.   (Goal #6)

3.B.6.h. Resolution 10-53 - First Reading of New Board Policy EEAE - Student Transportation in Private Vehicles.  (HIGHLY RECOMMENDED)  Senate Bill 480 created new provisions and amended ORS 811.210 and ORS 811.215.  It changes child weight restrictions and added height and age requirements relative to safety belt/restraints.    (Goal #6)

3.B.6.i. Resolution 10-54 - First Reading of Revised Board Policy EEBA - MESD Vehicles.  (REQUESTED BY BOARD).   In revising policies impacted by Senate Bill 480 and new provision for child weight restrictions, added height and age requirements, a review of all policies related to transportation were reviewed for possible revision.  Revisions were requested by Board to change "will and must"  to "shall."   (Goal #6)

3.B.6.j. Resolution 10-55 - First Reading of Revised Board Policy EEBB - Use of Private Vehicles for MESD Business.  (REVISED)  In revising policies impacted by Senate Bill 480 and new provision for child weight restrictions, added height and age requirements, a review of all policies related to transportation were reviewed for possible revision.   (Goal #6)

3.B.6.k. Resolution 10-56 First Reading of Revised Board Policy EI - Risk and Insurance Management. (REVISED)  In revising policies impacted by Senate Bill 480 (new provisions for child weight restrictions, added height and age requirements) a review of all policies related to transportation were reviewed for possible revision.  Revisions to Policy EI are recommended to align with Board Policy and Administrative Regulation  DBDB - Risk Management/PERS Reserve Fund.    (Goal #6)

3.B.6.l. Resolution 10-57- First Reading of Revised Board Policy EIA - Insurance Programs.  (REVISED)  In revising policies impacted by Senate Bill 480 (new provisions for child weight restrictions, added height and age requirements) a review of all policies related to transportation were reviewed for possible revision.  Revisions to Policy EIA are recommended to align with Board Policy and Administrative Regulation  DBDB - Risk Management/PERS Reserve Fund  and deletion of Board Policy EEBC - Vehicle Insurance as it is a duplicate of Board Policy EIA.    (Goal #6)

3.B.6.m. RESOLUTION 10-58  First Reading of Revised Board Policy EBAC - MESD Safety Committee (HIGHLY RECOMMENDED)  Oregon OSHA amended Oregon Administrative Rule for Workplace Safety Committees.  The revision applies to OAR 437-001-0765 as a result of HB 222 passed in the 2007 legislative session.  ESDs are now allowed to establish a single safety committee (instead of site safety committees) for the ESD when they have employees in multiple ESD locations.  The word "centralized" has been used to refer to a single districtwide safety committee. If an ESD chooses to establish a single districwide safety committee, the ESD Board is required to adopt policy and procedures following the required safety meetings and committee rules.   (Goal #6)

3.B.6.n. RESOLUTION 10-59 First Reading of Revised Board Policy EBCB - Emergency Drills (HIGHLY RECOMMENDED)  The State Board of Education revised OAR 581-024-0275 - Facilities and Safety and Emergency Planning to bring the OAR into greater alignment with the drill and instruction requirements of ORS 336.071.   (Goal #6)

3.B.6.o. RESOLUTION 10-60 First Reading of Revised Board Policy JHFE - Reporting of Suspected Child Abuse. ( REQUIRED)  The State Board of Education adopted OAR-581-022-0711, which requires ORS language in policy and written procedures for providing required annual training for ESD employees, parents and students.    (Goal #6)

3.B.6.p. RESOLUTION 10-61 First Reading of New Board Policy JHFF - Reporting of Suspected Sexual Conduct with Students.  ( REQUIRED).     In 2009 the Legislature enacted HB 2062 (amends ORS 339.370-339.377).  A portion of that new legislation requires school employees who have reasonable cause to believe a student has been subjected to sexual conduct by another employee to report that information to a supervisor or other designated person.  Sexual conduct means any verbal or physical conduct by a school employee that is sexual in nature, is directed toward a kindergarten through grade 12 student, has the effect of unreasonably interfering with a student's educational performance and creates an intimidating, hostile or offensive educational environment.  The legislation requires ESD boards to adopt a policy on reporting sexual conduct.  MESD already has a policy on reporting suspected child abuse (JHFE).  Since state law mandates a specific policy on reporting sexual conduct , the definition of the prohibited behavior is different from child abuse and reporting procedures are greatly different for each behavior, MESD administration recommends a separate policy to comply with state law.   (Goal #6)

3.B.6.q. Resolution 10-62 - First Reading of New Board Policy EH - Electronic Data Management. (OPTIONAL).  The policy briefly states the responsibility to comply with state and federal laws and regulations concerning the custody and maintenance of public records.  An Administrative Regulation has also been written to provide guidance to ESDs as to a retention schedule for electronic data in accordance with the Oregon Archives division records retention schedule.   (Goal #6)

3.B.6.r. Resolution 10-63 - First Reading of New Board Policy GCAB - Personal Communication Devices (OPTIONAL).  In response to requests from districts and ESDs concerned with health, safety and welfare of staff and students, OSBA has developed a new policy reflecting issues related to sexting. iPODs and the use of personal communication devices and social media by staff.   (Goal #6)

3.B.6.s. Resolution 10-64- First Reading of Revised Board Policy IIBGA - Electronic Communications System (REQUIRED).  The Children's Internet Protections Act (CIPA), a federal law enacted by Congress imposes certain types of requirements on any school or library that receives funding for Internet access or internal connections from the E-Rate program, a program that makes certain communications technology is more affordable to eligible schools and libraries.  Congress has enacted additional protections for minors using the Internet.  ESDs must now also certify that, as part of their required Electronic Communications Policy, they are educating minors about appropriate online behavior, including cyberbullying awareness and response, and how to interact with other individuals on social networking sites and in chat rooms.  The Administrative Regulation has also been revised to reflect these requirements.  (Goal #6)

3.B.6.t. Resolution 10-65 - First Reading of New Board Policy JFCEB - Personal Communication Devices and Social Media - Students.  (Optional)  In response to a request for guidance in the appropriate use of social media, (i.e., Facebook, MySpace, Twitter, etc.) by students, staff and Board Members, language has been included regarding the use of ESD equipment for posting to social media sites and on the conduct of Board Members who post to social media sites.  (Goal #6)

3.B.6.u. Resolution 10-66 - First Reading of Revised Board Policy JOA - Directory Information** (REQUIRED)  The US Department of Education amended the Family Educational Rights and Privacy Act (FERPA) specific to excluding SSN or student ID from inclusion in directory information;  expanded the definition of school official to to include contractor, consultant, and volunteer "acting for" the school; requires ESDs to use reasonable methods to identify and authenticate the identity of parents, school officials, or other parties before releasing confidential education records; and in the event of a health or safety emergency or threat, permit ESDs to make decisions regarding disclosure of confidential education records.  (Goal #6)

3.B.6.v. Resolution 10-67 - First Reading of Revised Board Policy JOB - Personally Identifiable Information** ( REQUIRED )   Has been revised and updated as per administrative rules and are required as part of the Special Education Assurances.  (Goal #6)

4. REPORTS

4.A. Fiscal Report (Goal #5)

4.B. Agency Report (Goals #1 through #7)

4.C. OSBA and OAESD (Goal #7)

4.C.1. OSBA Spring Regional Dinner Report

4.C.2. OSBA Legislative Committee Report

4.C.3. OAESD Bylaws and Constitution

4.D. Board Member Reports

4.D.1. Superintendent Evaluation Committee

5. ACTIVITY CALENDAR

5.A. Activity Calendars

5.B. Attendance and Designation of  Speaker at Granduation Ceremonies

5.C. Work Plan for Continuous Improvement Discussions

5.D. May 21-22 - OAESD Spring Summitt @ Silverton

5.E. May 26 - Milestones of Achievement, 3:45 p.m. @ MESD

5.F. May 31 - MESD Closed Memorial Holiday

5.G. June 3 - Alpha High School Commencement @ MHCC, 7:00 p.m.

5.H. June 8 - Arata Creek Awards Ceremony @ Arata Creek, 1:00 p.m.

5.I. June 8 - Helensview Graduation @ Holiday Inn Airport Conference Center, 7:00 p.m.

5.J. June 9 - Pathways Community School Graduation and Reception @ Pathways, 7:00 p.m.

5.K. June 10 - Doernbecher Hospital Program Graduation @ OHSU Doernbecher, 10:00 a.m.

5.L. June 15 - Regular MESD Board Meeting @ Ainsworth Building, 7:00 p.m.

5.M. June 15 - Board  Executive Session @ Ainsworth Buidling, 6:00 p.m.

5.N. July 1 - Board Meeting

5.O. August  - Board Planning Retreat

6. ADJOURNMENT