August 21, 2023 at 7:00 PM - Regular Meeting
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1. CALL TO ORDER: Pledge of Allegiance
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2. MEMBERS PRESENT:
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Barsness, Holtberg, T. Reichmann, Zavadil, A. Reichmann, Lagred, Ogdahl |
3. APPROVE AGENDA: (ACTION) (ROLL CALL VOTE)
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Motion by , seconded by , to approve the agenda as presented. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl____ Motion carried. |
4. SPECIAL RECOGNITIONS AND HONORS:
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The MAS School Board would like to recognize the summer of 2023 as a huge success for our Minnewaska Athletic Development Program. Our Laker staff worked with over 145 Laker student-athletes over a period of 8 weeks, four days a week. The Laker MAD program's focus was on strength, speed, flexibility, and injury prevention. The commitment from not only our student-athletes but our coaching staff was excellent! Minnewaska Area Schools and our Laker Families would like to thank our summer strength training staff for their dedication, talent, and skills. Their commitment to teaching has made a lasting impression on our student-athletes that will last a lifetime. Thank you, Jeremy Christensen, Jared Lyle, Matt Maegher, Amber Gremmels, Zach Traphagen, Sidney Barker, and Grace Gerads. Your mentoring of athletes through strength training is exceptional and appreciated! The MAS School board would like to recognize Minnewaska Area Community Education with a very successful Summer 2023! Starting in early June, the four-week summer recreation program and the three-month Laker Legends program had record participation numbers! Summer Recreation Over its four-week run, the summer recreation had over 150+ students in grades K-6 who registered for various athletic, computer, and visual arts activities. This was a fantastic increase from the previous summer of nearly 30+ students. Led by coordinator Linda Mills, along with the help of Community Education/Activities Administrative Assistant Carrie Janu, the program was as successful as we could have hoped, as students enjoyed the wide variety of activities and experiences in which they participated. We are hoping for continued interest as we look ahead to possibly even more significant numbers for Summer 2024. A huge thank you goes out to all summer recreation employees for their dedication and commitment to making our elementary-age students' involvement an enjoyable and fun experience! Minnewaska Summer Recreation - 2023 Staff: Coordinator - Linda Mills CE/Activities Administrative Assistant - Carrie Janu Staff - Kathy Ammend, Ian Mills, Zachary Palmer, Easton Palmer, Avery Lewison, Emma Hellermann, Chris Eklund, Keely Hanson, Maggie Hjelm, Kylie Erickson, Jacob Woo, Lucas Curry, Ella Lewison, Leah Greseth, Jayda Kolstoe, Lane Curry, Josie Koop, Esryn Dahl, Brooklyn Noyes, Leandra Graham, Shay Hastings Laker Legends As successful as our summer recreation program was, it could be argued that we reached even greater heights with Laker Legends. Geared for ages 4-12, this five-day-a-week program ran all summer from 7:30 to 4:30 every day at Minnewaska Area Elementary. Enrollment numbers were also off the charts in this program, as we had over 80+ students enrolled and present at any given time, which was also an increase of over 30+ children over last summer. This shows the continuing importance of this program and how critical it is for local families. Each summer, since it began a few short years ago, this educationally based daycare program has exposed students to a wide variety of experiences, both inside and outside of the classroom and in and outside of the community. The program was exceptionally well organized under the direction of coordinators Magan Anderson and Amanda Sayles. This was their first year taking over the leadership reins, and they were outstanding! We look forward to having them continue to lead and grow the program as we look ahead to the summer of 2024! Minnewaska Laker Legends - 2023 Staff: Coordinator & Site Lead - Megan Anderson Coordinator & Site Lead - Amanda Sayles Site Lead - Melissa Hayek, Site Lead - Celeste Rapp, Site Lead - Dawn Blair, Site Aide - Gretchen Erickson, Site Aide - Haley Shea, Site Aide - Tracy Ogdahl One-on-One/Site Aide - Brittany Kramber, One-on-One/Site Aide - Carla Ritter One-on-One/Site Aide - Melissa Lannes, One-on-One/Site Aide - Alannah Christensen One-on-One/Floating Site Aide - Gay Finn, Site Lead/Site Aide Substitute - Abbie Massmann Site Lead/Site Aide Substitute - Leigha Janssen, Site Aide Substitute - Stephanie Douvier |
5. APPROVAL OF MINUTES OF THE FOLLOWING MEETINGS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ___________________, seconded by _____________________, to approve the minutes of the meetings as listed above. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl____ Motion carried.
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6. SUMMARY OF BILLS:
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Chip Rankin, Superintendent, will present the summary of bills attached to the agenda. |
6.A. CONSIDER AND APPROVE CLAIMS AND ACCOUNTS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
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Motion by ____________________, seconded by ______________________, to approve the Claims & Accounts totaling $2,676,865.55. ROLL CALL VOTE: Barsness ___, Zavadil ____, T. Reichmann ____, Holtberg___, A. Reichmann ___ Lagred ,Ogdahl Motion carried.
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7. SUPERINTENDENTS REPORT:
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Superintendent, Chip Rankin, will present his monthly report. |
7.A. INVESTMENT REPORT:
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Chip Rankin, Superintendent, will present the monthly investment report. The report is attached to the agenda.
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8. CONSIDER APPROVAL OF RESOLUTION NO. 08212023 ACCEPTING DONATIONS TO THE SCHOOL DISTRICT: (APPENDIX) (ACTION) (ROLL CALL VOTE)
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Motion by _____________________, seconded by _________________, to approve Resolution No. 08212023 accepting the donations to the school district. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred , Ogdahl ____Motion carried.
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9. CONSENT CALENDAR: (ACTION)
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Motion by ___________________, seconded by __________________, to approve the consent calendar as listed above. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl ____ Motion carried. |
9.A. New Hires:
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9.B. Change of Status:
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9.C. Resignations:
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10. MAS STRATEGIC PLAN PROGRESS REPORT
Presenter:
CHIP RANKIN
Description:
The Leadership Team will give an update on this year's Boot Camp, Data Re-treat, and goals for the 2023-2024 school year. |
10.A. MAHS GOALS AND OBJECTIVES FOR THE 2023-2024 SCHOOL YEAR:
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10.B. MAMS GOALS AND OBJECTIVES FOR THE 2023-2024 SCHOOL YEAR:
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10.C. MAES GOALS AND OBJECTIVES FOR THE 2023-2024 SCHOOL YEAR:
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10.D. WIN GOALS AND OBJECTIVES FOR THE 2023-2024 SCHOOL YEAR:
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11. 2023-2024 FALL SPORTS AND ACTIVITIES UPDATE:
Presenter:
PHIL JOHNSRUD
Description:
Activities Director Phil Johnsurd will be present to give the board an update on Fall activities this far. |
12. FOODSERVICE UPDATE:
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Foodservice Director Bridget Gallagher will present an update on school lunches for the upcoming 2023-2024 school year. |
12.A. CONSIDER APPROVAL ON THE PROPOSED INCREASE OF ADULT LUNCHES FOR THE 2023-2024 SCHOOL YEAR: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
School Nutrition Programs funds may not subsidize meals served to adults or other non-program meals, such as second meals. The meal price must be set high enough so that the cost of the meal is fully paid by the customer. The calculation is based on the state and federal reimbursement rates plus the national average per meal value of U.S. Department of Agriculture Foods, rounded up to the nearest five cents. Sponsors contracting with a vendor meal provider or food service management company may need to adjust upwards in order to cover the full cost of the meal.
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13. CONSIDER RESOLUTION RELATING TO ELECTION OF TECHNOLOGY LEVY AND CALLING THE SCHOOL DISTRICT SPECIAL ELECTION: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Presenter:
Chip Rankin
Description:
Adoption of this resolution calling for the general election of the district's technology levy must be adopted at least seventy-four (74) days prior to the date of the special election. Board action is requested at this time. Motion by , seconded by , to adopt the Resolution Calling the School District General Election. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____ Ogdahl____Motion carried.
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14. REQUEST TO ESTABLISH DATE AND TIME FOR PUBLIC HEARING (TRUTH IN TAXATION) ON CERTIFICATION OF 2023, PAYABLE 2024 LEVY: (ACTION) (ROLL CALL VOTE)
Description:
Annually, state law requires taxing jurisdictions to schedule a public hearing called Truth-In-Taxation. The purpose of the TNT meeting is to present information and receive comments from an audience at a regularly scheduled meeting between November 25 and December 26. The information presented will focus on the current year's budget and the proposed property tax levy for 2023, payable in 2024. In the past, the TNT hearing was scheduled for 6:30 pm before the December regular board meeting. The December 2023 regular board meeting is set for the 18th. The school district can certify the final levy on the same night the TNT hearing is held. The administration recommends the school board schedule the Truth-in-Taxation meeting for 6:30 pm on Monday, December 18, 2023 in the Minnewaska Area Schools District Office Board Room. The purpose of the meeting will be to present the 2023-2024 school budget and the proposed 2023, payable 2024 Property Tax Levy and to encourage public input at the meeting. Later that evening, the school board will be asked to certify the 2023 payable 2024 Property Tax Levy. A motion is recommended authorizing the date of the public hearing. Motion by , seconded by , to set the Truth and Taxation Hearing on Monday, December 18, 2023, at 6:30 pm. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____Ogdahl____ Motion carried. |
15. CONSIDER APPROVAL OF THE INCREASE OF THE PER INDIVIDUAL FEE FOR COMMUNITY EDUCATION PROGRAMS: (ACTION) (APPENDIX) (ROLL CALL VOTE)
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Community Education Director Bill Mills will be in attendance to review the proposal and answer any questions. Motion by ___________________, seconded by _____________________, to approve the fee increases for community education programming as presented. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl____ Motion carried.
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16. CONSIDER APPROVAL OF SOFTENER SALT BIDS/QUOTES FOR FY2024 AND FY2025: (APPENDIX) (ACTION) (ROLL CALL VOTE)
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Sealed bids/quotes were solicited and received for Water Softener Salt for the 2023-2024 school year. We held a bid opening on Monday, July 31, 2023, at 2:00 pm.
Tom's Market was the only bid received for water softener salt. The bid is 40# bags delivered at $7.49 for the 2023-2024 school year and $7.99 for the 2024-2025 school year. The bid is attached. Building/Grounds Director Jeremy Armstrong will be in attendance to answer board questions. Following board discussion, board action is recommended. Motion by , seconded by , to approve the Softener Salt for FY24 and FY25 as follows: ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____Ogdahl____ Motion carried.
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17. CONSIDER APPROVAL OF SNOW REMOVAL BIDS/QUOTES FOR FY2024 AND FY2025: (APPENDIX) (ACTION) (ROLL CALL VOTE)
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Sealed bids/quotes were solicited and received for Snow Removal for the 2023-2024 and 2024-2025 school years. We held a bid opening on Monday, July 31, 2023, at 2:00 pm. Two snow removal bids were received. One was from Braaten Masonry, and the other was from McCrory Maintenance. All bids are attached. Building/Grounds Director Jeremy Armstrong will be in attendance to answer board questions. Following board discussion, board action is recommended. Motion by , seconded by , to approve the Snow Removal Quotes for FY24 and FY25 as follows: ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____Ogdahl____ Motion carried.
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18. REQUEST TO FORMALLY ADOPT PROPOSED e-LEARNING PLAN: (ACTION) (APPENDIX), (ROLL CALL VOTE)
Presenter:
Chip Rankin
Description:
Minnesota Statute requires Minnesota School Districts to adopt and publicly post the Weather Related eLearning plans annually. Pending school board adoption, the administration will post the eLearning Plans of the District website as well as send communication to families sharing how the plans will work. A motion approving the plan is recommended after the presentation and school board discussion. Motion by , seconded by , to approve the adoption of the e-Learning Plan for the 2023-24 school year. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____ Lagred____Motion carried..
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19. SUPERINTENDENT ANNUAL EVALUATION: (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by ______________________, to close meeting at_________p.m., to hold Superintendent Evaluation ROLL CALL VOTE: Barsness _____, T. Reichmann ____, Lagred ____,A. Reichmann ____ Holtberg____, Zavadil____ Ogdahl ____ Motion carried. Motion by _____________________, seconded by ______________________, to reopen the meeting at_________p.m. ROLL CALL VOTE: Barsness _____, T. Reichmann ____, Lagred ____,A. Reichmann ____ Holtberg____, Zavadil____ Ogdahl ____ Motion carried. |
20. CONSIDER APPROVAL OF SCHOOL ELECTION SERVICES AGREEMENT WITH POPE COUNTY: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
Early this evening, the board approved calling an election on November 7, 2023, for the district's technology levy. Running an election in an odd year is a school district's responsibility. This agreement allows election administration assistance services for the school and staff in order for the school to carry out its stand-alone election duties. Motion by , seconded by , to approve the School Election Services Agreement with Pope County. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____Ogdahl____ Motion carried.
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21. CONSIDER APPROVAL OF THE 2023-2024 COACHES/ADVISOR LIST: (APPENDIX) (ACTION) (ROLL CALL VOTE)
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Annually, the school board adopts a Coaches and Advisors list for the upcoming school year. The 2023-2024 list is attached and approval is recommended. Motion by _____________________, seconded by _________________, to approve the 2023-24 Coaches and Advisors list. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Lagred ____, Holtberg____, A. Reichmann ____ Ogdahl____Motion carried.
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22. CONSIDER APPROVAL OF THE PROPOSED MOBILE DEVICE POLICY FOR THE 2023-2024 SCHOOL YEAR: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
Mark Meyer, Technology Director, will attend the board meeting and discuss with school board members any proposed changes to the proposed "Mobile Device Policy" for the 2023-2024 school year. Annually, this policy must be reviewed and updated. The School Board's Policy Committee reviewed this proposed policy earlier this evening in their subcommittee meeting. School Board approval of the proposed policy is recommended. Motion by , seconded by , to approve the 2023-24 Mobile Device Policy. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Lagred ____, Holtberg____, A. Reichmann ____ Ogdahl____Motion carried.
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23. VISITOR'S COMMENTS:
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OPEN FORUM PROCEDURES: 1. The open forum will be held at the beginning of the meeting. 2. Those wishing to speak should sign up and indicate the topic at the beginning of the meeting. 3. A maximum time of 20 minutes will be allowed for the open forum. 4. A basic guide of three people per topic with a maximum of five minutes per person. 5. Those speaking will state their name and address prior to speaking. 6. Statements should be limited to the issues only. 7. Apply the "Golden Rule" during presentations. 8. The board retains the right to respond or not, but may discuss the item. 9. Personal/Personnel issues will not be heard or discussed |
24. OTHER:
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25. ANNOUNCEMENTS:
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26. ADJOURN: (ACTION) (ROLL CALL VOTE)
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Motion by _____________________, seconded by ______________________, to adjourn the Regular Meeting at _________ p.m. Motion carried. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____,Lagred ____ Ogdahl ____Motion carried. |