June 20, 2023 at 7:00 PM - Regular Meeting
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1. CALL TO ORDER: Pledge of Allegiance
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2. MEMBERS PRESENT:
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Barsness, Holtberg, T. Reichmann, Zavadil, A. Reichmann, Lagred, Ogdahl |
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3. APPROVE AGENDA: (ACTION) (ROLL CALL VOTE)
Description:
Motion by , seconded by , to approve the agenda as presented. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl____ Motion carried. |
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4. VISITOR'S COMMENTS:
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OPEN FORUM PROCEDURES: 1. The open forum will be held at the beginning of the meeting. 2. Those wishing to speak should sign up and indicate the topic at the beginning of the meeting. 3. A maximum time of 20 minutes will be allowed for the open forum. 4. A basic guide of three people per topic with a maximum of five minutes per person. 5. Those speaking will state their name and address prior to speaking. 6. Statements should be limited to the issues only. 7. Apply the "Golden Rule" during presentations. 8. The board retains the right to respond or not, but may discuss the item. 9. Personal/Personnel issues will not be heard or discussed |
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5. SPECIAL RECOGNITIONS AND HONORS:
Description:
The board would like to recognize the 2023 spring activities. The spring of 2023 provided several highlights for Laker Activities. Beginning with the following teams being named WCC Team Champions: 2023 West Central Conference Team Champions Laker Girls' Golf Laker Boys' Golf Laker Girls' Track & Field Laker Baseball The Spring Section Tournaments also went well, as our Laker Girls' Golf team were Section 3AA Runnerups and several activities sent individuals to Minnesota State Tournaments. Those qualifying for State were as follows: Boys' Golf: Riley Larson (State Golf June 13th & 14th) Girls' Golf: Arivia DeBoer, Ava Kollman (State Golf June 13th & 14th) Track & Field: Maeson Tank (400M & 800M) McKenzie Luetmer (400, 4x400, 4x800 & Triple Jump) First Laker T & F Athlete in school history to make it to the state in four events -finished 9th in the state in the 400M, and 4x400M relay Lauryn Ankeny (300H, 4x400 & 4x800) Finished 3rd in the state in the 300M hurdles Olivia Danielson (4x400 & 4x800) Finished 9th in the 4x400M relay Jayda Kolstoe (Shot & Disc) Finished 9th in the state in shot-put Teagan Stark (4x400) Finished 9th in the state in the 4x400M relay Brooke Kolstoe (4x800) state qualifier Coach Gabe Eisenbacher was named the 2023 Section 5A Track & Field Assistant Coach of the Year. Trapshooting Team Competed at the state trap shoot on Tuesday, June 13th, in Alexandria Minnewaska Area School Board are incredibly proud of these Laker athletes and coaches for their time and talents. |
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6. APPROVAL OF MINUTES OF THE FOLLOWING MEETINGS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ___________________, seconded by _____________________, to approve the minutes of the meetings as listed above. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl____ Motion carried.
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7. SUMMARY OF BILLS:
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Chip Rankin, Superintendent, will present the summary of bills attached to the agenda. |
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7.A. CONSIDER AND APPROVE CLAIMS AND ACCOUNTS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ____________________, seconded by ______________________, to approve the Claims & Accounts totaling $1,094,801.48. ROLL CALL VOTE: Barsness ___, Zavadil ____, T. Reichmann ____, Holtberg___, A. Reichmann ___ Lagred ,Ogdahl Motion carried.
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8. SUPERINTENDENTS REPORT:
Description:
Superintendent, Chip Rankin, will present his monthly report. |
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8.A. INVESTMENT REPORT:
Description:
Chip Rankin, Superintendent, will present the monthly investment report. The report is attached to the agenda.
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8.B. FOODSERVICE REPORT:
Description:
The monthly Food Service Report will be presented by Chip Rankin, Superintendent. The report is attached.
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8.C. REVENUE AND EXPENDITURE REPORTS:
Description:
The monthly Revenue and Expenditure Reports are attached to the agenda and will be presented by Superintendent, Chip Rankin.
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9. CONSIDER APPROVAL OF RESOLUTION NO. 06202023 ACCEPTING DONATIONS TO THE SCHOOL DISTRICT: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by _________________, to approve Resolution No. 06202023 accepting the donations to the school district. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred , Ogdahl ____Motion carried.
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10. CONSENT CALENDAR: (ACTION)
Description:
Motion by ___________________, seconded by __________________, to approve the consent calendar as listed above. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl ____ Motion carried. |
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10.A. New Hires:
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10.B. Change of Status:
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10.C. Resignations:
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11. CONSIDER APPROVAL OF ADJUSTMENTS TO REFLECT THE RESERVED UNFUNDED SEVERANCE TO THE GASB16 VALUATION: (ACTION) (ROLL CALL VOTE)
Presenter:
Drew Olsonawski, Finance Director and Superintendent Rankin
Description:
Business Services Director Drew Olsonawski will recommend adjustments to the latest GASB 16 valuation. Drew will explain the GASB 16 Valuation, one of many government-driven accounting requirements school districts address annually. Following Drew's presentation, a motion approving the recommendation is in order. Motion by _____________, seconded by _______________, to approve the Adjustment to the Reserved Unfunded Severance to Reflect the GASB 16 Valuation of $1,943.00. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred Ogdahl ____ Motion carried. |
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12. CONSIDER APPROVAL OF FY2023 REVISED BUDGET: (ACTION) (ROLL CALL VOTE)
Presenter:
Drew Olsonawski, Finance Director an Superintendent Rankin
Description:
Annually, it is customary at the June meeting to amend the 2022-2023 general budget for all funds shown in the attachment.
Finance Director, Drew Olsonawski, will present the budget and supporting data. Following school board questions, discussion, and possible revisions, a motion approving the amended budget is recommended. Expenditures Revenues General Fund $22,021,715 $21,327,841 Food Service $1,105,776 $1,007,407 Community Education $736,664 $733,426 Debt Redemption $1,490,625 $1,786,280 Student Activity $100,209 $97,826 TOTAL $25,454,989 $24,952,780 Motion by _______________________, seconded by ____________________, to approve the FY2023 Budget Revisions as follows: ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred Ogdahl ____ Motion carried.
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13. CONSIDER APPROVAL OF THE FY2024 BUDGET: (ACTION) (ROLL CALL VOTE)
Presenter:
Drew Olsonawski, Finance Director and Superintendent Rankin
Description:
Annually, it is customary at the June meeting to review and approve the proposed 2023-2024 general budget for all funds. The preliminary 2023-2024 general budget for all funds has been developed over the last two months and includes assumptions based on the best knowledge at that time. Business Services Director Drew Olsonawski and Superintendent Rankin will present the budget and supporting data. This same information was presented to the school board's Finance Committee. Following the presentation, school board action formally approving the proposed FY 24 general budget is appropriate. Motion by ______, seconded by ______, to approve the FY2024 Budget as follows: Expenditures Revenues General Fund $22,103,129 $21,821,346 Food Service $1,114,654 $1,140,900 Community Education $734,053 $689,925 Debt Redemption $1,486,925 $1,545,633 Student Activity $243,350 $214,870 TOTAL $25,682,111 $25,412,674 ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred Ogdahl ____ Motion carried. |
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14. CONSIDER FUND BALANCE DESIGNATION FOR THE UNUSED PORTION OF THE KELLEHER BEQUEST TO BE DESIGNATED AS ASSIGNED FUNDS: (ACTION) (ROLL CALL VOTE)
Presenter:
Drew Olsonawski, Finance Director
Description:
Drew Olsonawski will present this request to designate the unused portions of the Kelleher Bequest as assigned funds so the intentions of the donor(s) can be accommodated in the future. Without this designation, the funds would be blended with other general funds, and the donor's intent would be lost in the process. Following Drew's presentation, a motion is recommended to approve the request. Motion by _____________, seconded by _______________, to approve Fund Balance Designation for the Unused Portions of the Kelleher Bequest as Assigned Funds of $6,277.36. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred Ogdahl ____ Motion carried. |
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15. CONSIDER APPROVAL TO COMMIT AN AMOUNT OF THE DISTRICT'S UN-RESERVED FUND BALANCE TO REPLACE FUTURE BUILDING AND GROUNDS EXPENDITURES: (ACTION) (ROLL CALL VOTE)
Description:
Motion by ____________, seconded by________________ to commit an amount of our un-reserved fund balance to replace future building and grounds expenditures. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred Ogdahl Motion carried. |
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16. CONSIDER APPROVAL OF AMENDMENTS TO THE PRINCIPALS, BUSINESS MANAGER, AND SUPERINTENDENT'S EMPLOYMENT CONTRACTS: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
There have been updated life insurance classes, coverage, and premiums for the personnel committee meeting attached to this message. The Principal's and Business Manager's employment contracts must be amended to increase life and LTD insurance coverage. The principal's contract will also need to be amended for the change of status for personnel of this bargaining unit. The Superintendent's contract must be amended for the increased life insurance coverage. Motion by ___________________, seconded by _____________________, to approve the amendments to the Principal, Business Manager, and Superintendent contracts. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl____ Motion carried.
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17. CONSIDER APPROVING SPARK 27 CREATIVE CONTRACT FOR THE FISCAL YEAR 2024: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Katie Elenberger, Spark27 Founder and Creative Brand Strategist, attended the May 22, 2023, school board meeting and provided the school board with a review of projects completed in FY23. Katie also presented the FY24 contract proposal, including goals for the upcoming year. Following school board dialogue and questions, the administration recommends approving the proposed FY24 contract. Motion by ___________________, seconded by __________________, to approve the proposed FY24 contract with Spark 27 Creative as presented. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred Ogdahl____Motion carried.
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18. REQUEST TO CONSIDER APPROVAL OF RESOLUTION REDUCING PARAPROFESSIONAL POSITIONS FOR THE 2023-2024 SCHOOL YEAR AND BEYOND:
Presenter:
Chip Rankin
Description:
On January 23, 2023, the school board adopted a resolution directing the administration to recommend reductions in programs and positions for 2023-2024 and beyond.
Since the January meeting, school administrators have identified additional positions. It recommends the school board resolve to reduce and discontinue at the conclusion of the 2023-2024 school year. (2) Paraprofessionals Motion by ____________________, seconded by ______________________, to approve the resolution discontinuing the listed positions at the conclusion of the 2022-2023 school year. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Lagred ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried.
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19. TERMINATION AND NON-RENEWAL OF STAFF:
Presenter:
Chip Rankin
Description:
Earlier this evening, the school board took action in adopting a resolution to reduce and discontinue (2) paraprofessional positions. Metaya Jergenson, Paraprofessional Louis Folkman, Paraprofessional |
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19.A. TERMINATE DISTRICT PARAPROFESSIONAL METAYA JERGENSON FOR THE 2023-2024 SCHOOL YEAR: (ACTION) (ROLL CALL VOTE)
Description:
Motion by ________, seconded by ____________, to terminate Metaya Jergenson, Paraprofessional, at the end of the 2022-2023 school year, pending Federal funding for the 2023-2024 school year. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Ogdahl____, Holtberg____, A. Reichmann ____ Lagred Motion carried. |
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19.B. TERMINATE DISTRICT PARAPROFESSIONAL LOUIS FOLKMAN FOR THE 2023-2024 SCHOOL YEAR: (ACTION) (ROLL CALL VOTE)
Description:
Motion by ________, seconded by ____________, to terminate Metaya Jergenson, Paraprofessional, at the end of the 2022-2023 school year, pending Federal funding for the 2023-2024 school year. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Ogdahl____, Holtberg____, A. Reichmann ____ Lagred Motion carried. |
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20. CONSIDER APPROVAL OF THE 2023-2024 MEMBERSHIP RENEWALS IN THE FOLLOWING ORGANIZATIONS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Presenter:
Chip Rankin, Superintendent
Description:
Annually, the school board takes action to review memberships it has previously held in state and national educational organizations. These include:
Motion by __________, seconded by _______________, to approve the 2023-2024 membership renewals for MREA, MSBA, and LCSC organizations. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____Ogdahl____ Motion carried.
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21. CALL FOR QUOTES FOR SNOW REMOVAL AND SOFTENER SALT FOR FY2024 AND FY2025: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Presenter:
Chip Rankin
Description:
It has become an annual routine to call for quotes to address snow removal and water softener needs for the next fiscal year. This year administistration recommends calling for bids for two fiscal years. Fiscal years 2024 and 2025 this year, a school board action calling for quotes for snow removal and water softener for FY24 & FY25 is in order. Motion by ___________________, seconded by _____________________, to call for quotes for snow removal and softener salt for FY2024 and FY2025. Motion carried. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred Ogdahl Motion carried.
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22. SECOND READING AND CONSIDER APPROVAL OF THE FOLLOWING 2023-2024 SCHOOL YEAR HANDBOOKS AND POLICY # 440-CREDIT CARD POLICY: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
The district's policy committee reviewed the following handbooks and policy earlier this evening. Handbooks
Motion by , seconded by , to approve the policies as presented. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Lagred ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried.
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23. PRESENTATION OF MINNESOTA DEPARTMENT OF EDUCATION NOTICE APPROVING THE MAS 2023-2024 FLEXIBLE LEARNING YEAR CALENDAR:
Presenter:
Chip Rankin
Description:
Recently, the Minnesota Department of Education notified Superintendent Rankin that the MAS Flexible Learning Year Calendar Application for the 2023-2024 school year has been approved. The approved calendar will be posted on the district's website soon. The Letter of Approval and the approved calendar are attached to this agenda. No board action is necessary.
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24. OTHER:
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25. ANNOUNCEMENTS:
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July 17, 2023, Regular Board Meeting in the MAS District Office at 7:00 pm |
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26. ADJOURN: (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by ______________________, to adjourn the Regular Meeting at _________ p.m. Motion carried. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____,Lagred ____ Ogdahl ____Motion carried. |
