January 23, 2023 at 7:00 PM - Regular Meeting
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1. CALL TO ORDER: Pledge of Allegiance
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2. MEMBERS PRESENT:
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Barsness, Holtberg, T. Reichmann, Zavadil, A. Reichmann, Lagred, Ogdahl |
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3. APPROVE AGENDA: (ACTION) (ROLL CALL VOTE)
Description:
Motion by , seconded by , to approve the agenda as presented. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl____ Motion carried. |
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4. VISITOR'S COMMENTS:
Description:
OPEN FORUM PROCEDURES: 1. The open forum will be held at the beginning of the meeting. 2. Those wishing to speak should sign up and indicate the topic at the beginning of the meeting. 3. A maximum time of 20 minutes will be allowed for the open forum. 4. A basic guide of three people per topic with a maximum of five minutes per person. 5. Those speaking will state their name and address prior to speaking. 6. Statements should be limited to the issues only. 7. Apply the "Golden Rule" during presentations. 8. The board retains the right to respond or not, but may discuss the item. 9. Personal/Personnel issues will not be heard or discussed |
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5. SPECIAL RECOGNITIONS AND HONORS:
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6. APPROVAL OF MINUTES OF THE FOLLOWING MEETINGS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ___________________, seconded by _____________________, to approve the minutes of the meetings as listed above. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl____ Motion carried.
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7. SUMMARY OF BILLS:
Description:
Chip Rankin, Superintendent, will present the summary of bills attached to the agenda.
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7.A. CONSIDER AND APPROVE CLAIMS AND ACCOUNTS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ____________________, seconded by ______________________, to approve the Claims & Accounts totaling $3,915,805.08. ROLL CALL VOTE: Barsness ___, Zavadil ____, T. Reichmann ____, Holtberg___, A. Reichmann ___ Lagred ,Ogdahl Motion carried. |
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8. SUPERINTENDENTS REPORT:
Description:
Superintendent, Chip Rankin, will present his monthly report. |
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8.A. INVESTMENT REPORT:
Description:
Chip Rankin, Superintendent, will present the monthly investment report. The report is attached to the agenda.
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8.B. FOODSERVICE REPORT:
Description:
The monthly Food Service Report will be presented by Chip Rankin, Superintendent. The report is attached.
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8.C. REVENUE AND EXPENDITURE REPORTS:
Description:
The monthly Revenue and Expenditure Reports are attached to the agenda and will be presented by Superintendent, Chip Rankin.
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8.D. FUND 22 ACTIVITY ACCOUNTS:
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8.E. FUND 1 ACTIVITY ACCOUNTS:
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9. CONSIDER APPROVAL OF RESOLUTION NO. 01232023 ACCEPTING DONATIONS TO THE SCHOOL DISTRICT: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by _________________, to approve Resolution No. 01232023 accepting the donations to the school district. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred , Ogdahl ____Motion carried.
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10. SCHEDULE FEBRUARY REGULAR MEETING: (Presidents Day Holiday meeting restriction) (ACTION) (ROLL CALL VOTE)
Description:
The regularly scheduled board meeting for February 2023 would be on the 20th; however, this is a restricted day to hold a meeting due to Presidents' Day. The administration recommends scheduling the February regular school board meeting for Monday, February 27, 2023, at 7 pm in the MAS district office. Motion by ___________________, seconded by __________________, to set the Regular February Meeting for (date) __________________,(place) at __________________(time) at __________________. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl ____ Motion carried. |
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11. CONSENT CALENDAR: (ACTION) (ROLL CALL VOTE)
Description:
Motion by ___________________, seconded by __________________, to approve the consent calendar as listed above. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl ____ Motion carried. |
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11.A. New Hires:
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11.B. Change of Status:
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11.C. Resignations:
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11.D. Mid-Year Certified Staff Lane Changes:
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11.E. Mid-Year Mental Health Practitioners Lane Changes:
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12. UPDATE W.I.N. ACADEMY:
Description:
W.I.N. Academy Principal, Susan Knutson, and Mental Health Program Director, Leah Oeltjen will give a brief update from W.I.N. Academy |
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13. ANNUAL COMPLIANCE OF AMERICAN INDIAN PARENT ADVISORY COMMITTEE (AIPAC) (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Minnesota Statutes, section 124D.78 requires school districts with 10 or more American Indian students to form an AIPAC. To be compliant with this statutory requirement, districts are required to submit annual compliance documents to the Office of American Indian Education (OAIE). Districts that have not yet formed an AIPAC are still required to complete this paperwork. Motion by ____________________, seconded by______________________, to approve American Indian Parent Advisory Committee (AIPAC) Annual Compliance. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl ____ Motion carried.
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14. FINAL AUDIT REPORT: (APPENDIX)(ACTION)(ROLL CALL VOTE)
Presenter:
Superintendent, Chip Rankin
Description:
The administration has received the finalized copy of the FY2022 audit report. Now that School Board members have received a copy of the final report, and after any discussion or questions, the administration requests the school board take action to approve the final June 30, 2022, school district audit. Motion by , seconded by , to approve the Fiscal Year 2022 Audit Report. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl ____ Motion carried.
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15. UPDATE ON COMMUNITY EDUCATION:
Description:
Community Education Director Bill Mills will attend to give an update on the Minnewaska Area Schools Community Education Program. Scott Lempka and Sue Currens will give an update on preschool programming.
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16. PRESENTATION AND REVIEW OF BOARD MEMBER COMMITTEE APPOINTMENTS FOR THE 2023 CALENDAR YEAR: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
Chairman Barsness and Superintendent Rankin met to review school board members' interests and requests. Chairman Barsness recommends the committee assignments (a brief description of each committee is included). These items are attached. Following discussion, a motion approving the committee assignments is recommended. Motion by ________________, seconded by _______________, to approve Board Committee Assignments for the 2023 calendar year. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl ____ Motion carried.
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17. CONSIDER APPROVAL OF RESOLUTION DISCONTINUING AND REDUCING EDUCATIONAL PROGRAMS AND POSITIONS FOR THE 2022-2023 SCHOOL YEAR: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
The school board is required to approve a resolution for possible reductions in staff. The resolution is attached below. With the adoption of this resolution, the administration will move forward with the 2022-2023 budgeting, staffing, and goal-setting process.
The administration recommends the board adopt the Resolution directing the Administration to Make Recommendations for Reductions in Programs and Positions and Reasons. Therefore. Motion by _________________, seconded by _______________, to approve the resolution discontinuing and reducing educational programs and positions for the 2022-2023 school year. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl ____ Motion carried.
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18. CONSIDER CALLING FOR MAS BASEBALL FIELD MAINTENANCE AND GAME PREP BIDS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
The administration requests the school board authorize the solicitation of bids for the MAS Baseball Field Maintenance and Game Preparation
Motion by ________________, seconded by _______________, to call for MAS Baseball Field Maintenance and Game Prep Bids. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl ____ Motion carried.
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19. CONSIDER CALLING FOR MAS SOFTBALL FIELD MAINTENANCE AND GAME PREP BIDS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
The administration requests the school board authorize the solicitation of bids for the MAS Softball Field Maintenance and Game Preparation
Motion by ________________, seconded by ______________, to call for MAS Softball Field Maintenance and Game Prep Bids. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl ____ Motion carried.
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20. CONSIDER CALLING FOR MAS FOOTBALL/TRACK FIELD MAINTENANCE AND GAME PREP BIDS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
The administration requests the school board authorize the solicitation of bids for the MAS Football/Track Field Maintenance and Game Preparation
Motion by ________________, seconded by _______________, to call for MAS Football/Track Field Maintenance and Game Prep Bids. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____ Lagred____,Ogdahl ____ Motion carried.
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21. OTHER:
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22. ANNOUNCEMENTS:
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23. ADJOURN: (ACTION) (ROLL CALL VOTE)
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Motion by _____________________, seconded by ______________________, to adjourn the Regular Meeting at _________ p.m. Motion carried. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Holtberg____, A. Reichmann ____,Lagred ____ Ogdahl ____Motion carried. |
