January 5, 2022 at 5:00 PM - SPECIAL ORGANIZATION MEETING
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1. CALL TO ORDER: PLEDGE OF ALLEGIANCE
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2. MEMBERS PRESENT:
Description:
Barsness, Gugisberg, Holtberg, T.Reichmann, Zavadil, Lagred, A.Reichmann
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3. APPROVE AGENDA: (ACTION) (ROLL CALL VOTE)
Description:
Motion by _________, seconded by ________________, to approve the agenda as presented. ROLL CALL VOTE: Barsness _____, Holtberg ____, Lagred____, A. Reichmann ____, Zavadil____, T. Reichmann ____ Gugisberg Motion carried. |
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4. SELECT ACTING CLERK: (ACTION) (ROLL CALL VOTE)
(Until a new clerk is selected)
Description:
___________ nominated ________________ as Acting Clerk, it was seconded by ___________. Vote was taken, ________________________ is selected as Acting Clerk until Clerk is elected. ROLL CALL VOTE: Barsness _____, Holtberg ____, Lagred ____, A. Reichmann ____, Zavadil____, T. Reichmann ____ Gugisberg Motion carried. |
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5. CALL FOR NOMINATIONS FOR CHAIRPERSON: (ACTION) (ROLL CALL VOTE)
Description:
__________ nominated __________________________ for Chairperson, it was seconded by __________________. Vote was taken, _______________________ was elected Chairperson. ROLL CALL VOTE: Barsness _____, Holtberg ____, Lagred ____, A. Reichmann ____, Zavadil____, T. Reichmann ____ Gugisberg Motion carried. |
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6. CALL FOR NOMINATIONS FOR VICE-CHAIRPERSON: (ACTION) (ROLL CALL VOTE)
Description:
__________ nominated __________________________ for Vice-Chairperson, it was seconded by ______________. Vote was taken, __________________ was elected Vice-Chairperson. ROLL CALL VOTE: Barsness _____, Holtberg ____, Lagred ____, A. Reichmann ____, Zavadil____, T. Reichmann ____ Gugisberg Motion carried. |
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7. CALL FOR NOMINATIONS FOR CLERK: (ACTION) (ROLL CALL VOTE)
Description:
Information regarding separate Clerk & Treasurer positions for MSAB: The law requires the board to elect one of its members a clerk and another a treasurer, not a single clerk/treasurer. The law is a higher authority than policy.)
___________ nominated __________________________ for Clerk, it was seconded by ___________. Vote was taken, _________________________ was elected Clerk. ROLL CALL VOTE: Barsness _____, Holtberg ____, Lagred ____, A. Reichmann ____, Zavadil____, T. Reichmann ____ Gugisberg Motion carried. |
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8. CALL OF NOMINATIONS FOR TREASURER: (ACTION) (ROLL CALL VOTE)
Description:
_____________ nominated __________________________ for Treasurer, it was seconded by ______________. Vote was taken, _________________________ was elected Treasurer. ROLL CALL VOTE: Barsness _____, Holtberg ____, Lagred ____, A. Reichmann ____, Zavadil____, T. Reichmann ____ Gugisberg Motion carried. |
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9. SET MONTHLY MEETING DATES AND TIMES FOR THE 2022 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
The following January meetings have been scheduled: January 24, 2022 - Regular Meeting in MAHS Board Room at 7:00 p.m. Meeting restrictions on the following dates: January 17, 2022 - MLK Jr. Day February 21, 2022 - Presidents' Day Motion by ________, seconded by _________, to set the monthly Board Meetings for ______________________________ at _____ p.m. in the MAHS Board Room for the 2022 calendar year with the February Regular Meeting to be held on _________________ at _____ p.m. ROLL CALL VOTE: Barsness _____, Holtberg ____, Lagred ____, A. Reichmann ____, Zavadil____, T. Reichmann ____ Gugisberg Motion carried. |
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10. DESIGNATE THE OFFICIAL DEPOSITORY FOR THE 2022 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
Currently, we list all Pope County Banks and the Minnesota Liquid Asset Fund. Motion by ________, seconded by ___________, to designate all Pope County banks and the Minnesota Liquid Asset Fund as official depositories for the 2022 calendar year. ROLL CALL VOTE: Barsness _____, Holtberg ____, Lagred ____, A. Reichmann ____, Zavadil____, T. Reichmann ____ Gugisberg Motion carried. |
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11. DESIGNATE THE OFFICIAL DISTRICT NEWSPAPER FOR THE 2022 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
We currently have the Pope County Tribune as our legal newspaper. Motion by _________, seconded by ___________, to designate the Pope County Tribune as the official district newspaper for the 2022 calendar year. ROLL CALL VOTE: Barsness _____, Holtberg ____, Lagred ____, A. Reichmann ____, Zavadil____, T. Reichmann ____ Gugisberg Motion carried. |
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12. SET THE MILEAGE RATE FOR THE 2022 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
The current rate is .56¢. The government-approved mileage rate is per .58.2¢. mile for the 2022 calendar year. Motion by __________, seconded by _________, to set mileage rate at ________ for the 2022 calendar year. Motion carried. ROLL CALL VOTE: Barsness _____, Holtberg ____, Lagred ____, A. Reichmann ____, Zavadil____, T. Reichmann ____ Gugisberg Motion carried. |
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13. APPROVE THE USE OF MACHINE SIGNED CHECKS FOR 2022 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
Motion by ___________, seconded by ______________, to approve the use of machine signed checks for the 2022 calendar year. ROLL CALL VOTE: Barsness _____, Holtberg ____, Lagred ____, A. Reichmann ____, Zavadil____, T. Reichmann ____ Gugisberg Motion carried. |
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14. APPROVE ELECTRONIC FUND TRANSFER BY VICKI MOEN, DREW OLSONAWSKI AND/OR CHARLES (CHIP) RANKIN FOR THE 2022 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
Motion by ______________, seconded by _____________, to approve electronic fund transfer by Vicki Moen Drew Olsonawski and/or Charles (Chip) Rankin for the 2022 calendar year. ROLL CALL VOTE: Barsness _____, Holtberg ____, Lagred ____, A. Reichmann ____, Zavadil____, T. Reichmann ____ Gugisberg Motion carried. |
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15. SET THE BOARD SALARIED FOR THE 2022 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
The current salaries are: Chairperson - $500; Clerk/Treasurer - $150 per year; all Board Members to receive $50 for Regular and Special Meetings, and additional $50 for all meetings over 4 hours. Motion by _________, seconded by ____________, to set: Chairperson salary at $________ annually; Clerk salary at $________ annually; Treasurer salary at $__________ annually; Meeting salary at $___________, with additional $_________ for meetings over 4 hours for the 2022 calendar year. ROLL CALL VOTE: Barsness _____, Holtberg ____, Lagred ____, A. Reichmann ____, Zavadil____, T. Reichmann ____ Gugisberg Motion carried. |
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16. AUTHORIZE ADMINISTRATIVE PERSONNEL TO CONTACT LEGAL COUNSEL TO DEAL WITH LEGAL ISSUES AS NECESSARY AND IN A TIMELY MANNER: (ACTION) (ROLL CALL VOTE)
Description:
Motion by ____________, seconded by ____________, to authorize administrative personnel to contact legal counsel to deal with legal issues as necessary and in a timely manner. ROLL CALL VOTE: Barsness _____, Holtberg ____, Lagred ____, A. Reichmann ____, Zavadil____, T. Reichmann ____ Gugisberg Motion carried. |
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17. APPOINT SUPERINTENDENT RANKIN AS TITLE I LEA REPRESENTATIVE: (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________, seconded by ______________, to appoint Superintendent Schmidt as Title I LEA Representative. ROLL CALL VOTE: Barsness _____, Holtberg ____, Lagred ____, A. Reichmann ____, Zavadil____, T. Reichmann ____ Gugisberg Motion carried. |
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18. OTHER:
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19. ADJOURN: (ACTION) (ROLL CALL VOTE)
Description:
Motion by ___________, seconded by _______________, to adjourn the special organizational meeting at _______ p.m. ROLL CALL VOTE: Barsness _____, Holtberg ____, Lagred ____, A. Reichmann ____, Zavadil____, T. Reichmann ____ Gugisberg Motion carried. |