April 19, 2021 at 7:00 PM - Regular Meeting
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1. CALL TO ORDER: Pledge of Allegiance
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2. MEMBERS PRESENT:
Description:
Barsness, Gugisberg, Holtberg, T. Reichmann, Zavadil, A. Reichmann, Ogdahl
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3. APPROVE AGENDA: (ACTION) (ROLL CALL VOTE)
Description:
Motion by , seconded by , to approve the agenda as presented. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried. |
4. VISITOR'S COMMENTS:
Description:
OPEN FORUM PROCEDURES: 1. The open forum will be held at the beginning of the meeting. 2. Those wishing to speak should sign up and indicate the topic at the beginning of the meeting. 3. A maximum time of 20 minutes will be allowed for the open forum. 4. A basic guide of three people per topic with a maximum of five minutes per person. 5. Those speaking will state their name and address prior to speaking. 6. Statements should be limited to the issues only. 7. Apply the "Golden Rule" during presentations. 8. The board retains the right to respond or not, but may discuss the item. 9. Personal/Personnel issues will not be heard or discussed |
5. SPECIAL RECOGNITIONS AND HONORS:
Description:
Congratulations to all students who have competed at a State Level this winter: Business Professionals of America Advisor - Karna Palmer
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6. APPROVAL OF MINUTES OF THE FOLLOWING MEETINGS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ___________________, seconded by _____________________, to approve the minutes of the meetings as listed above. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ A. Ogdahl Motion carried.
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7. CONSIDER AND APPROVE CLAIMS, ACCOUNTS, DONATIONS AND GIFTS: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by ____________________, seconded by ______________________, to approve the Claims & Accounts totaling $1,738,391.59. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ A. Ogdahl Motion carried. |
7.A. SUMMARY OF BILLS
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7.B. INVESTMENT REPORT
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7.C. FOODSERVICE REPORT
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7.D. REVENUE AND EXPENDITURE REPORTS
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7.E. MAS ENROLLMENT
Presenter:
Rick Ellingworth, Interim Superintendent
Description:
The monthly enrollment report as of April 14, 2021, is attached.
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8. CONSIDER APPROVAL OF RESOLUTION NO. 04192021 ACCEPTING DONATIONS TO THE SCHOOL DISTRICT: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by _________________, to approve Resolution No. 04192021 accepting the donations to the school district. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____Ogdahl Motion carried.
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9. TEACHER INDUCTION--MENTORSHIP PROGRAM PRESENTATION:
Presenter:
Mentorship Facilitator Jodee Lund and Interim Superintendent Ellingworth
Description:
February 22, 2021, the MAS School Board authorized the development of a New Teacher Induction-Mentorship Program to be staffed and begun in what remains of the 2020-2021 school year. At the March 15, 2021 Board meeting, the school board employed Jodee Lund as the Teacher Induction-Mentorship Program Facilitator. Since that time, Ms. Lund has developed a comprehensive program shared with the entire school board this evening. The presentation is included as an exhibit and the revised Induction Program budget for FY 21 & FY22. The program has launched, and monthly meetings are scheduled with first-year teachers new to the district being required to participate. A new teacher survey asking questions related to first-year perceptions was administered. The results were used in the design of this program. As we are in the last two months of the school year, we decided not to employ mentors this year. However, later this month, we will be requesting staff to apply to be mentors for the 2021-2022 school year.
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10. PRESENTATION--PROPOSED DEVELOPMENT OF A MAS WELCOME CENTER :
Presenter:
Sandy Gaulke, Vicki Moen, Angie Van Zee and Interim Superintendent Rick Ellingworth
Description:
Since the beginning of the 2020-2021 school year, Interim Superintendent Ellingworth has communicated with Superintendent Chip Rankin and the School Board's Personnel Committee about the MAS District's opportunity to align all student services for our clients. An effort to realign services across the district provides our clients with a more "family-friendly" experience regardless of the services they need. Realignment of services can include: --A streamlined enrollment procedure for families new to or returning to the district; --A more efficient system for student registration or enrollment in ALL district programs (food service, email signup, online registration, participation fees, etc.; --Transfer of student information (student records, IEP records, etc.) from one district to another; --Payment of athletic fees for extracurricular participants; --Reduction in workload for several district employees who spend considerable time entering student data; for clients can result in greater efficiencies across the district and the design of a much more "client-friendly" system (students and their families). For several months, the team has been gathering information to consider in developing a redesign plan. Some of this includes the following: --Identify district workflow/workload for all non-certified staff --Collect, create and/or review established Job Descriptions --Identify areas where we may have unnecessary data entry reducncancy. --Address community concerns/perceptions related to the enrollment process A lot of work has gone into this realignment process. The team that has worked on this (Sandy Gaulke, Vicki Moen, Angie Van Zee, and Rick Ellingworth) was scheduled to present all student support staff and administrators Monday morning, April 19. The team will present some redesign ideas to the school board at the April 19 board meeting. Following the presentation and school board member questions, the administration requests school board guidance on whether it wants this group to plan.
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11. DROP OFF/PICK UP AND BUSSING-PARKING LOT MODIFICATION PLANNING-- PRELIMINARY PROPOSAL: (APPENDIX)
Presenter:
Nick Gugisberg, Angie Reichmann, Nate Meisnerr
Description:
Throughout the second half of this school year, High School Principal Nate Meissner has been working with a Student Dropoff/Pickup Advisory Committee comprised of School Board Members Nick Gugisberg and Angie Reichmann, MS Principal Sarah Suchy, Building/Grounds Director Corey Curry, and Interim Supt. Rick Ellingworth. Board Member Nick Gugisberg will share a preliminary proposal with the entire school board and reference four attached exhibits showing the current parking lot plan and proposed changes. The committee is currently seeking estimates on the costs related to improving the drop-off/pick-up area at the MS/HS facility. No action is requested on this issue at this time, but board member questions are encouraged.
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12. REQUEST FOR APPROVAL OF THE PROPOSED MAS 2021-2022 CAPITAL OUTLAY BUDGET: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Presenter:
Interim Supt. Rick Ellingworth and Vicki Moen, Finance Director
Description:
Throughout the last three months, the entire administrative team has worked together to develop a proposed 2021-2022 Capital Outlay Budget to be presented for school board review and approval. The process we used included participation by all building and program principals and department leaders. In mid-February, the leadership team was asked to reach out to district staff soliciting requests for capital outlay requests. All requests were submitted to Vicki Moen to be consolidated into a comprehensive funding document she created. That Capital Outlay Funding document is attached as an exhibit. As you can see in the exhibit, the total amount requested was $725,944.58. During March, the leadership group worked together to prioritize all requests. Finance Director Vicki Moen led this effort. Vicki identified available revenue streams and facilitated the group working together to fund as many of the priority #1 requests as available funds permitted. In the end, the administrative leaders recommend approval of $672,931.91 in expenditures through the various funding streams identified in the exhibit. This budget was presented to the School Board's Finance Sub-committee (Barsness, Holtberg, Reichmann) at a meeting held in the board room at 7:30 am on Thursday, April 15, 2020. Committee members along with Vicki Moen and Supt. Ellingworth will answer school board questions. Motion by _________________________, seconded by _________________, to approve the 2021-2022 Capital Outlay Budget as submitted. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried.
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13. CONSIDER APPROVAL OF DESIGNATION OF IDENTIFIED OFFICIALS WITH AUTHORITY FOR THE MDE EXTERNAL USER ACCESS RECERTIFICATION SYSTEM: (ACTION) (APPENDIX)(ROLL CALL VOTE)
Description:
The Minnesota Department of Education (MDE) requires that school districts annually designate an Identified Official with Authority to comply with State Access Control Security Standard 1.0, which states that all user access rights to Minnesota state systems must be reviewed recertified at least annually. The Identified Official with Authority will assign job duties and authorize external user’s access to MDE secure systems for their local education agency (LEA). The Director recommends the Board authorize Charles (Chip) Ray Rankin to act as the Identified Official with Authority, and Angela (Angie) VanZee as the IoWA to add and remove names only for the Minnewaska School District 2149-01 Motion by ___________, seconded by _________________, to approve the 2020-2021 designation of identified officials with authority for the MDE External User Access Recertification system for Charles Rankin ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ A. Ogdahl Motion carried.
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14. REQUEST TO CONSIDER APPROVAL OF RESOLUTION REDUCING AND DISCONTINUING ADDITIONAL EDUCATIONAL PROGRAMS AND POSITIONS FOR THE 2021-2022 SCHOOL YEAR AND BEYOND:
Presenter:
Rick Ellingworth
Description:
January 25, 2021, the school board adopted a resolution directing the administration to make recommendations for reductions in programs and positions for 2021-2022 and beyond.
Since the January meeting, school administrators have identified an additional position it recomends the school board resolve to reduce and discontinue at the conclusion of the 2020-2021 school year. This position is the Title One Support Staff position. Motion by ____________________, seconded by ______________________, to approve the resolution discontinuing the Title One Support Staff position at the conclusion of the 2020-2021 school year. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried.
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15. CONSIDER THE TERMINATION AND NON-RENEWAL OF NON-TENURED CERTIFIED STAFF AND SUPPORT STAFF:
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15.A. CONSIDER RESOLUTION RELATING TO THE TERMINATION AND NON-RENEWAL OF NON-TENURED CERTIFIED STAFF: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Presenter:
Rick Ellingworth
Description:
March 15, 2021, the MAS school board adopted a resolution to reduce and discontinue educational programs and positions directly related to COVID Distance Learning programs. These two Distance Learning COVID teachers are: --Arin Spindler, COVID Teacher --Stephanie Tetrick, COVID Teacher Motion by _________________________, seconded by _________________, to Approve the Resolution Relating to the termination and non-renewal of the employment contracts with Arin Spindler and Stephanie Tetrick. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried.
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15.B. TERMINATION AND NON-RENEWAL OF MELISSA HAYEK TITLE I SUPPORT STAFF: (APPENDIX) (ACTION) (ROLL CALL VOTE)
Presenter:
Rick Ellingworth
Description:
Earlier this evening, the school board took action adopting a resolution to reduce and discontinue educational programs and positions directly related to the MAS District Title One program Melissa Hayek has served as the Title One Support Staff member. Motion by _________________________, seconded by _________________, to approve termination of Melissa Hayek, Title I support staff at the end of the 2020-2021 school year, pending Federal Funding for the 2021-2022 school year. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried.
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15.C. TERMINATION AND NON-RENEWAL OF PROBATIONARY STAFF(COVID CLEANERS) : (APPENDIX) (ACTION) (ROLL CALL VOTE)
Description:
March 15, 2021, the MAS school board adopted a resolution to reduce and discontinue educational programs and positions directly related to COVID related duties.
The following staff were employed seasonally as COVID-19 cleaners for the 2020-2021 school year and action is necessary terminating their employment at the conclusion of the 2020-2021 school year. Brianna Anderson Tamie Cerney Aisling Moham Gareth Williams Motion by _________________________, seconded by _________________, to approve the Non-Renewal and Termination of employment at the end of the 2020-2021 school year for the following seasonal COVID-19 Cleaners: Brianna Anderson, Tamie Cerney, Aisling Moham, and Gareth Williams. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried.
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16. CONSIDER APPROVAL OF MODIFICATIONS TO INTERIM SUPERINTENDENTS CONTRACT REGARDING COMPENSATION OF UNUSED VACATION PAY AS A CONSEQUENCE OF COVID CONDITIONS DURING THE 2020-2021 SCHOOL YEAR:
Presenter:
Chad Barsness, Board Chair
Description:
Currently, the terms of the Interim Superintendent's contract states he "will be paid for up to 5 days of unused vacation". This contract was agreed to in the early stages of COVID-19, and the work demands were unknown at the time the contract was created.
Currently, the terms of the Interim Superintendent's contract includes language indicating the Interim Superintendent contract shall end 30 days after Superintendent Rankin is officially release from military service which will be on or about April 28. The Personnel Sub-committee has met and recommends the Interim Superintendent Contract be amended in two areas as follows: AREA 1. The Interim Superintendent contract language shown under ARTICLE IV--DURATION, EXPIRATION, TERMINATION DURING THE TERM, MUTUAL CONSENT, AND CONTINGENCY, SECTION 1. Duration be amended to delete the following language: Superintendent Charles "Chip" Rankin anticipates being deployed with the United States Armed Forces from July 1, 2020 through June, 30, 2021. If Superintendent Rankin is released from his deployment prior to June 30, 2021, he will be reinstated as the Minnewaska Area School Superintendent of Schools within 30 days of his release date and this Interim Contract will be automatically terminated. Interim Superintendent shall not be entitled to any of the processes or procedures described below in Section 3 "Termination During the Term" in the event of a termination due to Superintendent Rankin's return form military service. Interim Superintendent shall be entitled to prorated benefits and pay through his last day. AREA 2: The Interim Contract Language under ARTICLE VI--DUTY YEAR AND LEAVES OF ABSENCE, Section 2. Vacation be amended FROM: "the Interim Superintendent be paid for up to 5 days of unused vacation days" TO: "the Interim Superintendent be paid for any unused vacation days." The School Board's Finance Sub-committee (Barsness, Holtberg, T. Reichmann) met with Interim Superintendent Rick Ellingworth to discuss the contract language resulting from the unexpected time needed in planning for COVID throughout the school year. Motion by , seconded by , to approve amending the Interim Superintendent's contract language as follows: Delete the language in ARTICLE IV, Section 1 Superintendent Charles "Chip" Rankin anticipates being deployed with the United States Armed Forces from July 1, 2020 through June, 30, 2021. If Superintendent Rankin is released from his deployment prior to June 30, 2021, he will be reinstated as the Minnewaska Area School Superintendent of Schools within 30 days of his release date and this Interim Contract will be automatically terminated. Interim Superintendent shall not be entitled to any of the processes or procedures described below in Section 3 "Termination During the Term" in the event of a termination due to Superintendent Rankin's return form military service. Interim Superintendent shall be entitled to prorated benefits and pay through his last day. And in ARTICLE VI, Section 2. Vacation ament the language FROM: "the Interim Superintendent be paid for up to 5 days of unused vacation days" TO: "the Interim Superintendent be paid for any unused vacation days." ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried.
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17. CONSIDER APPROVAL TO AUTHORIZE SUPERINTENDENT CHIP RANKIN TO WORK 21 DAYS IN THE FOURTH QUARTER OF THE FISCAL YEAR 2021:
Description:
It has been determined that Superintendent Chip Rankin will be returning from Military Deployment in late April and requests to be authorized to work up to 21 days in the fourth quarter of the 2020-2021 school year. This work would be done at his daily rate of pay for 2020-2021. Superintendent Rankin's request to re-engage in MAS at the same time the Interim Superintendent is employed was discussed before the deployment as something that would be beneficial in the transition back into the district and will allow time for the Interim Superintendent and the Superintendent to collaborate. Now that a timeline for the re-engagement has been established, the school board's personnel committee requests school board approval. Motion by , seconded by , to approve Superintendent Rankin to work up to 21 days during the fourth quarter of the 2020-2021 school year at the daily rate of pay for the 2020-2021 contract. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried. |
18. CONSENT CALENDAR: (ACTION)
Description:
Motion by ___________________, seconded by __________________, to approve the consent calendar as listed above. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____ Ogdahl Motion carried. |
18.A. New Hires:
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18.B. Change of Status
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18.C. Resignations:
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18.D. Terminations:
Presenter:
Rick Ellingworth
Description:
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19. CURRENT INCIDENT COMMAND TEAM (CICT) COMMITTEE UPDATE
Presenter:
Ted Reichmann and Angie Reichmann
Description:
The CICT Command Team was scheduled to meet at 3:45 pm on Monday, April 19, 2021. MAS School Board members Ted Reichmann and Angie Reichmann are members of the CICT team and will update the board on the most recent CICT committee meeting. |
20. PUBLIC HEARING INFORMATION FROM POPE COUNTY HRA-EDA AND THE CITY OF STARBUCK
Description:
Attached is the notice and draft of the TIF Plan Document for the City of Starbuck’s (in conjunction with the Pope County HRA-EDA) proposed new Tax Increment Financing District No. 3-1 Redevelopment Project Area No. 3 (which is also being created at this time). No Action is required. This is a notice that was received.
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21. OTHER:
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22. ANNOUNCEMENTS:
Description:
Wednesday, May 5, 2021, MAS Day of Caring Wednesday, May 5, 2021, MAS School Board Work Session Monday, May 17, 2021, MAS School Board Regular Meeting |
23. ADJOURN: (ACTION) (ROLL CALL VOTE)
Description:
Motion by _____________________, seconded by ______________________, to adjourn the Regular Meeting at _________ p.m. Motion carried. ROLL CALL VOTE: Barsness _____, Zavadil ____, T. Reichmann ____, Gugisberg ____, Holtberg____, A. Reichmann ____Ogdahl Motion carried. |