January 4, 2021 at 5:00 PM - SPECIAL ORGANIZATION MEETING
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1. CALL TO ORDER: PLEDGE OF ALLEGIANCE
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2. MEMBERS PRESENT:
Description:
Barsness, Gugisberg, Holtberg, T.Reichmann, Zavadil, Ogdahl, A.Reichmann
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3. MEMBERS ABSENT:
Description:
Barsness, Gugisberg, Holtberg, T.Reichmann, Zavadil, Ogdahl, A.Reichmann
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4. SELECT ACTING CHAIR FOR THIS ORGANIZATIONAL MEETING: (ACTION) (ROLL CALL VOTE)
(Interim Superintendent Ellingworth asked board member Jeff Holtberg to serve as acting chair person for this meeting.) |
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5. SELECT ACTING CLERK: (ACTION) (ROLL CALL VOTE)
(Jeff Holtberg will request another board member serve as Acting Clerk until a new clerk is formally selected) |
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6. EXECUTE THE OATH OF OFFICE TO NEWLY ELECTED BOARD MEMBERS:
Description:
Acting Chair will administer the Oath of Office to newly elected board members Angie Reichmann and Amanda Ogdahl.
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7. APPROVE AGENDA: (ACTION) (ROLL CALL VOTE)
Description:
Jeff Holtberg will lead the meeting until there is an elected chairperson
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8. CALL FOR NOMINATIONS FOR CHAIRPERSON: (ACTION) (ROLL CALL VOTE)
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9. CALL FOR NOMINATIONS FOR VICE-CHAIRPERSON: (ACTION) (ROLL CALL VOTE)
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10. CALL FOR NOMINATIONS FOR CLERK: (ACTION) (ROLL CALL VOTE)
Description:
Information regardin separate Clerk & Treasurer positins for MSAB: The law requires the board elect one of its member a clerk and another a treasurer, not a single clerk/treasurer. The law is a higher authoirty than policy.)
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11. CALL OF NOMINATIONS FOR TREASURER: (ACTION) (ROLL CALL VOTE)
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12. SET MONTHLY MEETING DATES AND TIMES FOR THE 2021 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
The third Monday of every month will be scheduled for the regular school board meeting. However, due to National Holidays or days of Patriotic observations, official school business cannot be conducted.
The following January and February regular meetings have been tentatively scheduled: Proposed dates for the first two regular monthly meetings will be January 25, 2021 and February 22, 2021. The Regular Board Meetings will be held in the MAHS Choir Room at 7:00 p.m. Please note: The January 6, 2020 Special Work Session has already been scheduled in the MAHS Choir Room at 6:15 p.m. (However, it is proposed we possibly postpone this meeting until a new board chair has the opportunity to meet with the Interim Superintendent to discuss committee and workshop purposes.) Meeting restrictions on the following dates: January 18, 2020 - MLK Jr. Day February 15, 2020 - Presidents' Day |
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13. DESIGNATE THE OFFICIAL DEPOSITORY FOR THE 2021 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
Currently we list all Pope County Banks and the Minnesota liquid Asset Fund as official depositories.
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14. DESIGNATE THE OFFICIAL DISTRICT NEWSPAPER FOR THE 2021 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
We currently have the Pope County Tribune designated as our official legal newspaper.
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15. SET THE MILEAGE RATE FOR THE 2021 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
Effective January 1 2021, the IRS Standard Mileage Rate for 2021 is down 1.50 cents to 56 cents per mile. The standard mileage rate for business is based on an annual study of the fixed and variable costs of operating an automobile.
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16. APPROVE THE USE OF MACHINE SIGNED CHECKS FOR 2021 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
This is the system we currently use.
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17. APPROVE ELECTRONIC FUND TRANSFER BY VICKI MOEN AND/OR CHARLES (CHIP) RANKIN FOR THE 2021 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
Currently, Vicki Moen and Charles (Chip) Rankin are identified to approve electronic fund transfers.
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18. REVIEW BOARD MEMBER COMMITTEE APPOINTMENTS FOR 2021 CALENDAR YEAR: (ACTION) (APPENDIX) (ROLL CALL VOTE)
Description:
Committee assignments and a brief description of each committee is attached. Please submit your committee membership preferences to the newly elected school board chairperson. The Chair person will review the preferences and announce at the January 25th school board meeting committee assignments.
Attachments:
()
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19. SET THE BOARD SALARIED FOR THE 2021 CALENDAR YEAR: (ACTION) (ROLL CALL VOTE)
Description:
Currently, the following salaries are in place:
All Board Members to recieve $50 for Regular and Special Meetings, and additional $50 for all meeting over 4 hours. In addition, officers have received the following annual stipends: Chairperson - $ 500 Vice-Chair - $ -0- Clerk - $150 Treasurer - $150 All Board Members recieve $50 for Regular meetings and $50 for Special Meetings. In addition, any meeting lasting over four (4) hours shall be paid an additional $50 per qualifying meeting. |
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20. AUTHORIZE ADMINISTRATIVE PERSONNEL TO CONTACT LEGAL COUNSEL TO DEAL WITH LEGAL ISSUES AS NECESSARY AND IN A TIMELY MANNER: (ACTION) (ROLL CALL VOTE)
Description:
Currently, the school board has authorized school administrators to consult with legal cousel as the need arises.
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21. REQUEST TO APPOINT SUPERINTENDENT RANKIN AS TITLE I LEA REPRESENTATIVE: (ACTION) (ROLL CALL VOTE)
Description:
This request is routine and necessary to access any Federal Title I programs or services.
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22. OTHER:
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23. ADJOURN: (ACTION) (ROLL CALL VOTE)
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