April 13, 2023 at 6:30 PM - Regular Meeting

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. COMMUNICATIONS AND/OR OPPORTUNITY FOR EXPRESSION OF PUBLIC CONCERNS

3.1. SCOTY Award Recipients Presented to the School Board
What is SCOTY?
The SCOTY program recognizes students chosen by their schools as good school citizens and models for others to emulate. The awards are given by West40, a nonprofit educational service center that provides support services to school districts in Western Cook County.
 

3.1.1. Enger School SCOTY Recipient:
Sofiia Kinash

3.2. Mannheim Middle School Recipients:
Emilie Karas 
Larissa Nevarez

3.3. Roy School SCOTY Recipients:
Zoe Solis
Jayla Chavez

3.4. Scott School SCOTY Award Recipient:
Caroline Radzik

3.5. Westdale School SCOTY Award Recipient:
Fernanda Castillo

3.6. FOIA

3.6.1. UnionBids.com - Requesting bid results for Roofing Replacement Work.

3.6.2. Sharmayne Soliman - Requesting Employee Names, Work Location, school, and position.

3.6.3. Finishing Chicago - Request bid information.

3.6.4. SmartProcure - Requesting purchase order information.

4. CONSENT AGENDA

4.1. Approval of Minutes

4.1.1. March Regular Board Minutes - March 9, 2023.

4.1.2. March Closed Session Meeting Minutes - March 9, 2023.

4.2. New Hire

4.2.1. Perla Ayala de Lazaro - Enger School - Lunch Monitor - Effective April 4, 2023.

4.2.2. Veronica Diaz - Roy School - Assistant Principal - Effective for the 2023 - 2024 school year.

4.2.3. Karina Bolivar - Scott School - ESL Teacher - Effective 2023 - 2024 school year.

4.3. Resignation

4.3.1. Kenneth Barker - Transportation - Bus Driver - Effective March 17, 2023.

4.3.2. Lorena Kopacz - Scott School - Teacher - Effective May 26, 2023.

4.4. Position Changes

4.4.1. Evelyn Banuelos - Westdale School - Lunch Monitor to Westdale Classroom Aide - Effective March 20, 2023.

4.4.2. Carmelo Adames - District Wide Substitute Custodian to Mannheim Middle School Custodian - Effective April 3, 2023.

4.5. Bills

4.6.
Family Medical Leave Act

4.6.1. Rachel Feldkamp - Westdale School - Teacher - requesting FMLA commencing in August and concluding in November.

4.6.2. Olivia Brooks - Scott School - Teacher - Requesting an extension to FMLA from May 3, 2023 to May 26, 2023.
 

4.7. District 83 Academic Calendar for the 2023- 2024 School Year.

4.8. First Reading of Board Policy

4.8.1. 3:40-E, Checklist for Superintendent Employment Contract Negotiation Process - 

The exhibit is updated in response to 105 ILCS 5/22-94, added by P.A. 102-702, eff. 7-1-23, requiring a board to conduct an EHR when they hire an employee who will have direct contact with children or students, including a superintendent, and for continuous improvement.

4.8.2. 2:110, Qualifications, Term, and Duties of Board Officers - 

The policy, Legal References, Cross References, and footnote 10 are updated in response to 105 ILCS 5/22-94, amended by P.A. 102-702, eff. 7-1-23, requiring a sexual misconduct related employment history review (EHR) to be initiated prior to hiring an applicant that will have direct contact with children or students. Other continuous improvement updates are made to the Legal References and footnotes.

4.8.3. 2:250-E2, Immediately Available District Public Records and Web-Posted Reports and Records. - 

The exhibit is updated in response to 23 Ill.Admin.Code 207.20(b), requiring districts to post their attendance and truancy policies on their websites (if any), and for continuous improvement.

4.8.4. 3:40, Superintendent - 

The policy is updated with a minor style change. Footnote 3 is updated in response to 105 ILCS 5/10-21.9(e-5), amended by P.A. 102-702, eff. 7-1-23, mandating a superintendent to notify the State Superintendent of Education and applicable regional superintendent of schools of any license holder believed to have committed sexual misconduct.

 

4.8.5. 4:60, Purchases and Contracts - 

The Legal References, Cross References, and footnotes are updated in response to 105 ILCS 5/22-94, added by P.A. 102-702, eff. 7-1-23, requiring contractors to perform EHRs of contractor employees who will have direct contact with children or students.

4.8.6. 4:60-AP1, Purchases - 

The procedure is updated in response to 105 ILCS 5/22-94, added by P.A. 102-702, eff. 7-1-23, requiring contractors to perform EHRs of contractor employees who will have direct contact with children or students, and for continuous improvement.

4.8.7. 4:60-AP2, Third Party Non-Instructional Contracts - The procedure is unchanged.

4.8.8. 4:60-AP3, Criminal History Records Check of Contractor Employees - 

The procedure is updated in response to: 
1. 105 ILCS 5/22-94, added by P.A. 102-702, eff. 7-1-23, requiring contractors to perform EHRs of contractor employees who will have direct contact with children or students;

2. 105 ILCS 5/10-21.9(c), amended by P.A. 102-552, adding homicide offenses to the list of offenses barring individuals from school district employment; and

3. Continuous improvement.

4.8.9. 4:60-AP4, Sexual Misconduct Related Employment History Review (EHR) of Contractor Employees - 

NEW. The procedure is created in response to 105 ILCS 5/22-94, added by P.A. 102-702, eff. 7-1-23, requiring contractors to perform EHRs of contractor employees who will have direct contact with children or students.

4.8.10. 4:60-AP45, Federal and State Award Procurement Procedures - 

RENUMBERED. The procedure is renumbered in response to the creation of NEW 4:60-AP4, Sexual Misconduct Related Employment History Review (EHR) of Contractor Employees. The procedure is also updated in response to Ill. Criminal Code of 2012, 720 ILCS 5/33E-9, amended by P.A 102-1119, raising the threshold for when a board or designee must approve change orders at or above $1025,000, and for continuous improvement.

4.8.11. 4:60-AP45, E1, Internal Procedures for Procurement Transactions - 

RENUMBERED. The procedure is renumbered in response to the creation of NEW

4:60-AP4, Sexual Misconduct Related Employment History Review (EHR) of Contractor Employees. Minor style changes are also made to the procedure.

4.8.12. 5:30, Hiring Process and Criteria - 

The policy, Legal References, Cross References, and footnotes are updated in response to 105 ILCS 5/22-94, added by P.A. 102-702, eff. 7-1-23, requiring districts to initiate an EHR prior to hiring an applicant who will have direct contact with children or students.

4.8.13. 5:30-AP2, Investigations - 

The procedure is updated in response to 105 ILCS 5/10-21.9, amended by P.A. 102-702, eff. 7-1-23, requiring the superintendent to notify the State Superintendent of Education and applicable regional superintendent of schools of any license holder believed to have committed sexual misconduct; and for continuous improvement.

4.8.14. 5:30-AP3, Sexual Misconduct Related Employment History Review (EHR) - 
 

NEW. The procedure is created in response to 105 ILCS 5/22-94, added by P.A. 102-702, eff. 7-1-23, requiring districts to initiate an EHR prior to hiring an applicant who will have direct contact with children or students.

4.8.15. 5:90, Abused and Neglected Child Reporting - 

The policy, Legal References, Cross References, and footnotes are updated in response to:

1. 105 ILCS 5/22-85.10, added by P.A. 102-702, eff. 7-1-23, requiring districts to develop procedures to notify the parents/guardians of a student with whom a district employee, agent, or contractor is alleged to have engaged in sexual misconduct;

2. 105 ILCS 5/10-21.9(e-5), amended by P.A. 102-702, eff. 7-1-23, requiring superintendents to notify the State Superintendent of Education and applicable regional superintendent when there is reasonable cause to believe a license holder committed sexual misconduct as defined in 105 ILCS 5/22-85.5(c); and

3. Continuous improvement.

New footnote 2 explains distinctions between conduct prohibited by the Abused and Neglected Child Reporting Act, the Ill. Criminal Code of 2012, and the School Code. A Cross Reference to 4:60, Purchases and Contracts, is added.

4.8.16. 5:90-AP1, Coordination with Children’s Advocacy Center - 

RENUMBERED. The procedure is updated for continuous improvement and renumbered in response to the creation of NEW 5:90-AP2, Parent/Guardian Notification of Sexual Misconduct.

4.8.17. 5:90-AP2, Parent/Guardian Notification of Sexual Misconduct - 

NEW. The procedure is created in response to 105 ILCS 5/22-85.10, added by P.A. 102-702, eff. 7-1-23, requiring districts to develop procedures to notify the parents/guardians of a student with whom a district employee, agent, or contractor is alleged to have engaged in sexual misconduct.

4.8.18. 5:125, Personal Technology and Social Media; Usage and Conduct - 

The policy and footnotes are updated for continuous improvement. Footnote 1 is updated in response to 105 ILCS 5/21B-75, amended by P.A. 102-702, eff. 7-1-23, permitting the State Superintendent of Education to suspend or revoke any license, endorsement, or approval for sexual misconduct.

4.8.19. 5:150, Personnel Records - 

The policy, Legal References, and footnotes are updated in response to 105 ILCS 5/22- 94(e), added by P.A. 102-702, eff. 7-1-23, requiring a district to maintain as part of an employee’s personnel file a form including EHR information. The footnotes are also updated

in response to:

1. Personnel Record Review Act (PRRA), 820 ILCS 40/8, amended by P.A. 102-702, eff. 7-1-23, requiring a district to share information related to an incident of sexual misconduct with a third party, even if the record is more than four years old; and

2. Continuous improvement.

4.8.20. 5:150-AP, Personnel Records - The procedure is updated for the reasons stated in 5:150, Personnel Records, above.

4.8.21. 5:30-AP3, E, EHR Letter to Applicant’s Current/Former Employer - 

NEW. This exhibit is created for the reason stated in 5:30-AP3, Sexual Misconduct

Related Employment History Review (EHR), above.

4.9. LASEC Action Item

4.9.1. Compensation agreement with Nancy Coleman, Technical Assistant Supervisor.

5. SUPERINTENDENT'S REPORT

5.1. Buildings, Grounds, and Transportation - Ron Carleton

5.2. Audit Services Request - Alicia Cieszykowski, Finance Manager, CSBO

5.2.1. It is recommended that the Board of Education accept the proposal from the audit services from Baker Tilly US, LLP.

5.3. Technology Department - Robert Junna, Director of Technology

5.3.1. Requesting 6 seasonal employees for Summer Tech Crew positions to prepare district equipment for the 2023 - 2024 school year.

6. OLD BUSINESS

7. NEW BUSINESS

8. MISCELLANEOUS

8.1. Board and Administrator

8.1.1. Board & Administrator - March 2023 Edition

8.1.2. Board & Administrator - April 2023 Edition

9. ADJOURN TO CLOSED SESSION FOR THE PURPOSE OF DISCUSSING APPOINTMENT, EMPLOYMENT, PERSONNEL, COMPENSATION, DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC EMPLOYEES, AND/OR REAL ESTATE.