August 17, 2020 at 7:30 PM - Regular Meeting
Agenda |
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1. Call to Order at 7:30 P.M.
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2. Roll Call
Description:
School Board: Shane Kilen, Carrie Jo Howard, Joseph Melby, Kurt Stenberg,
Brandon Kuznia, Laurie Stromsodt and Allison Harder Administration: Superintendent Larry Guggisberg, Principal Sharon Schultz |
3. Listening Session
Description:
All speakers are asked to complete the Listening Session Sign-in Form including as much detail as possible and including a printed / written copy of your presentation if one is available. This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Greenbush Middle River employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.
Each speaker will have five (5) minutes to speak: speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed. Please begin your presentation by stating your name and topic only. In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time today to attend this meeting and share your concerns and suggestions. Due to the COVID-19 outbreak, members of the public may wish to email Board communication(s) to <info@greenbush.k12.mn.us> |
4. Recommendation to add items to the agenda from Board members or School Administrators
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5. Approval of Agenda as presented / Amended
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5.1. A motion was made by ____________________, seconded by ____________________ to approve the agenda of the August 17, 2020 Regular Board Meeting as presented/amended.
Roll Call Vote |
6. Minutes
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6.1. A motion was made by ____________________, seconded by ____________________ to approve the minutes of the preceding Special meeting of August 6, 2020.
see attached Roll Call Vote
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6.2. A motion was made by ___________________, seconded by ________________ to approve the minutes of the preceding Special Work Session meeting of July 29, 2020.
see attached Roll Call Vote
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6.3. A motion was made by ___________________, seconded by ____________________ to approve the minutes of the preceding Special Meeting of July 20, 2020.
see attached Roll Call Vote
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7. Business Services
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7.1. A motion was made by ____________________, seconded by ____________________ to approve the payment of bills check #37449 through #37501 for a total of $141,866.21 and Purchasing Card electronic payments dated July 6, 2020 and Electronic Funds Transfers as submitted.
see attachments Roll Call Vote
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7.2. Treasurer's Report
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7.3. Greenbush Middle River School District Budget to Actual Expenditure Report (as previously requested by board member to provide on monthly basis).
Description:
As requested by board member, document will be provided on monthly basis.
Budget consists of 6 fund balances: o 01 General Fund o 02 Food Service o 04 Community Services o 07 Debt Redemption o 08 Scholarships o 09 Student Activities • *see attached
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8. Significant School Events and Communication:
Description:
Board acceptance of donations to the School
Roll Call Vote Anonymous donation to pay for school lunch accounts in arrears .. $1,000.00 City of Greenbush donation to FCCLA for service contract for picking up debris from the 4th of July community event.................................... $250.00 Central Boiler made a donation of 30 water bottles for students in need HELPP Inc.donation to pay for school lunch accounts in arrears .. $1,000.00 Help Ease Local People's Pain (HELPP) is based out of Warroad. https://helppwarroad.com/ HELPP, Inc is a non-profit organization based in Warroad, It was formed to meet emergency financial needs in the Roseau and Lake of the Woods Counties. A motions was made by __________________ and seconded by _______________ to accept the afore-mentioned donations to the School District. |
9. Old Business
Description:
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9.1. Resolution relating to the election of school board members and calling the school district general election
Description:
Three seats on the GMR School Board are up for election during the November 3, 2020 General Election. (see attached). The filing period was from July 28 through August 11, 2020.
As per election law, the Board must pass a resolution relating to the election of school board members and calling the school district general election. See attached
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10. New Business:
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10.1. GMR Staffing for 2020-2021
Description:
New Industrial Technology Teacher - Mr. John Moore
New 5th Grade Teacher - Mrs. Robin Waage New Special Education Teacher - Mrs. Karis Musker New Music Teacher - Mrs. Melina Helle |
10.1.a. Board approval of resignation of Para Professional
Roll Call Vote
Description:
Motion by Board member _______________________ and seconded by ______________ to approve the resignation of para professional Mrs. Leslie Sondreal.
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10.1.b. Board approval of resignation of Para Professional
Roll Call Vote
Description:
Motion by Board member _______________________ and seconded by ______________ to approve the resignation of para professional Ms. Hayley Olson.
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10.2. Board approval of COVID-19 Face Covering Policy (Optional Policy)
Description:
The Minnesota Department of Education’s Safe Learning Plan (July 2020) states that a masking policy is required for in-person and hybrid learning for the 2020-2021 school year. MDE clarified that compliance with Executive Order 20-81 is required and that adoption of a formal school district policy is optional. School districts are not required to adopt a new policy, though they may do so if they choose.
The MSBA model policy echoes the Executive Order's requirements for employees, students, and other persons (including visitors, guests, contractors, etc.) present on school property to wear face coverings in classrooms, preschool, child care settings and other indoor areas, as well as outdoor areas where a physical distance of 6 feet cannot be maintained between persons, in order to minimize exposure to COVID-19. see attached Board Option: A motion was made by _____________________ seconded by _____________ to approve MSBA model policy 808: COVID-19 Face Covering Policy. Roll Call Vote
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10.3. Board adoption of revised Title IX Sex Nondiscrimination Policy, Grievance Procedure and Process Policy as recommended by the MN School Boards Association.
Description:
As per advice from the MN School Boards Association:
On May 6, 2020, the U.S. Department of Education, Office for Civil Rights (OCR), released the long-awaited final rule amending Title IX regulations at 34 C.F.R. Part 106. These regulations, which go into effect on August 14, 2020, are the first Title IX regulations applicable to sexual harassment and are applicable to complaints by both school district students and employees. The extensive regulations will require districts to revise their policies and procedures with respect to sexual harassment and ensure that administration and staff are trained on the new requirements. The timing of the Title IX changes has created substantial reaction. The National School Boards Association (NSBA) submitted a detailed letter to the U.S. Department of Education requesting it delay the implementation date. NSBA's letter notes concerns expressed by member state associations and COSA attorneys "that absent an extension of the effective date, the three-month implementation timeframe unduly burdens public school systems at an unprecedented time. Amid the coronavirus pandemic, school districts are grappling with novel operational challenges as they work to reopen schools safely in the fall. Consistent with state and national expectations, the sole priority for most school districts is to reopen schools safely for direct instruction. By requiring full compliance with the drastically amended Title IX Rule by August 14, 2020, the Department is forcing schools to redirect significant time and attention from more imminent health and safety concerns." As of August 13, MSBA has not received word whether the U.S. Department of Education planned to delay implementation. School districts must comply with the Final Rule beginning on August 14. Accordingly, school districts are encouraged to adopt the policy in a reasonable timeframe in light of school reopening and other critically important challenges that they face. However, districts should not wait until the policy is adopted to begin complying with the policy. Each school district should identify the individuals who will serve as the district’s Title IX Personnel and secure appropriate training for them reasonably soon, and if a school district learns of sexual harassment allegations on or after August 14, 2020, the district’s response should adhere to the policy even if issue arises before the policy has been adopted by the school district. The Title IX Policy recommended by MSBA is attached. Key provisions of the Department of Education's new Title IX regulation:
A motion was made by _____________________ seconded by _____________ to approve MSBA model policy 522: Title IX Nondiscrimination Policy Grievance Procedure & Process Policy. Roll Call Vote
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10.4. Resolution for Adopting a Base Learning Model for 2020-21 School Year
Description:
See attached 2020-2021 Back to School Planning Guide
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10.5. Schedule date for School Board meeting which includes approval of Final 2020
Pay 2021 School Tax levy
Description:
In past years, State law required a [School] Truth-in-Taxation Hearing be held separate from other School Board meetings. That rule was repealed during the 2009 legislative session. The new law requires School Districts to discuss the school tax levy at a regularly scheduled meeting and to allow the public to speak as it pertains to that agenda item. The Board must allow time for a presentation as well as time for public feedback. The levy can then be adopted.
The Truth-in-Taxation calendar indicated below refers to taxes levied in 2020 and payable in 2021 for use in the 2021-2022 school [budget/fiscal] year. Between Sept. 8 - Oct. 1: School board members review and approve the proposed tax levy and send the certified levy to the [Home] County Auditor. Nov. 3: General Election Day. (Referendum elections can be held only on this date) Nov. 24: Deadline for the County Auditor to mail a parcel-specific notice to each property owner in the Greenbush Middle River School District service area. Between Nov. 25 and Dec. 28: Greenbush Middle River School Board includes as a regular School Board agenda item, the Payable 2020 School Tax levy and adopts the levy during its Regular meeting. The certified levy is sent to the [Home] County Auditor. On or before January 7, 2021: The certified levy is sent to the Department of Education. The certificate of Truth-in-Taxation is sent to the Minnesota Department of Revenue. Because of the 2001 Tax Law Changes, the local levy effort for supporting school programming changed. In the 2001 legislative session, the basic general education levy was repealed and replaced with state education aid. As a result, local Levy authority is pretty much limited to areas such as Health & Safety, Crime Levy, Community Education (eg: Early Childhood Family Education). Note 1 The specific dates and timeline are established by the MN Dept. of Revenue Note 2 Source(s): MN Dept. of Education & MN Department of Revenue Note 3 Public meetings must take place at 6:00 pm or later NOTE: As per statute, Board meetings containing a Truth-in-Taxation agenda item cannot begin prior to 6:00 pm. Moved by ____________ and seconded by _____________to schedule a Truth-in-Taxation Hearing (Agenda item) during the Regular Board Meeting on December 21, 2020 at 7:30 p.m. in the School Cafeteria during which the Board will address and approve the Final 2020 Pay 2021 School Tax levy as an Agenda item. Roll Call vote |
10.6. Price increase for School Meals as required by the National School Lunch Program
Description:
The U.S. Department of Agriculture (USDA) administers the National School Lunch Program (NSLP), School Breakfast Program (SBP) and After School Care Program. USDA provides cash reimbursement to public schools, private nonprofit schools and residential child care institutions for nutritious meals and snacks served to children in preschool through grade 12 at a minimal cost.
Families may apply for meals served free or at a reduced price based on the income level of the household. National School Lunch Program (under the Dept. of Agriculture) is the responsible Agency for School Meals across the country. The Hunger-Free Kids Act of 2010 requires School Food Authorities (SFAs) participating in the National School Lunch Program to ensure sufficient funds are provided to the nonprofit school food service account for lunches served to students not eligible for free or reduced price meals. An SFA (ie: GMR) will be in compliance with 2020-2021 Paid Lunch Equity (PLE) requirements if the SFA plans to charge students the "full" 2020-21 paid lunch price or more. OR: An SFA will be in compliance with 2020-21 requirements if the SFA plans to raise its lunch price by at least 10 cents. Meals are grouped into three categories: (1) Free (2) Free and Reduced Price; and (3) Paid. Each category of meal contains federal and state subsidies. Proposed GMR Meal Prices Kindergarten Breakfast Lunch Milk $0.00 $2.25 .35 Grade 1-6 $1.40 $2.25 .35 Grade 7-12 $1.45 $2.30 .35 Adult / Staff $2.00 $3.85 .35 (no change) - GMR does not charge for the Full cost of student meals; Options for School Meal pricing in 2020-2021 as defined by Child Nutrition Services within the MN Dept. of Education: GMR must increase its school meal prices to the full amount; or GMR must increase its school meal prices to a 10 cent maximum. Adult meal prices are determined by the MDE (not school lunch program). Suggested Board Action: Moved by ___________________ and seconded by _________________ to increase school meal prices by 10 cents. Roll Call vote |
10.7. Due to Covid-19, Board approval to suspend the following programs/activities/events which have been a part of school life in the GMR School.
Description:
Due to Covid-19, the School Administration is recommending the suspension of the following programs/activities/events which have been a part of school life in the GMR School.
Program / Activity / Event to be suspended: (1) Before school "Open House" Reason: Reduce visitors to school ------------------------------------------------ (2) Non-essential visitors to school Reason: Reduce visitors to school ------------------------------------------------ (3) Open Lunch (12th grade) Reason: Reduce exposure outside of school during the school day ----------------------------------------------- (4) Eliminate Pre-Payment of School Meals Reason: Uncertainty of when school will be in session in 2020-2021 ----------------------------------------------- (5) Suspend Fall Muscial Reason: Avoid congregating (play practice, back stage, shared microphones, etc.) and visitors to school (public performance) Motion by __________________ and seconded by _____________________ to suspend the traditional before school Open House, suspend non-essential visitors to school, suspended Open Lunch for 12 grade students, eleminate pre-pay of school meals for the 2020-2021 school year and suspend the Fall Musical. Roll Call vote |
11. Reports:
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11.1. Superintendent
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11.1.a. Tax Credit for School Supplies
Description:
As parents prepare for the upcoming school year, the MN Dept. of Revenue asks schools to spread the word to families about state tax programs that help pay for education expenses
The Minnesota K-12 Education Subtraction and the K-12 Education Credit. Many families do not know about, or take advantage of, these valuable tax benefits. These benefits can reduce parents’ taxes and increase their refund, but only if they save their receipts. For more information, parents are encouraged to visit the MN Dept. of Revenue website <www.revenue.state.mn.us> and type K-12 Promotional Materials in the Search box. see attached
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11.1.b. Public information efforts relating to Special Ballot question for an operating referendum as a part of the November 3, 2020 General Election
Description:
What means should the District desire to use towards providing the public information relating to Special Ballot question for an operating referendum as a part of the November 3, 2020 General Election?
eg: In-person meeting(s) with various physical distancing safeguards; Local Newspaper; Virtual Meetings (eg: Zoom); Social Media; etc.
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11.1.c. Report on Joint Sports Sharing
Description:
Reduction in expenditures over the previous year as a result school closure (March tthrough May 2020) due to COVID-19 coronavirus pandemic.
see attached
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12. Adjournment
Description:
Motion by__________________ Second by ____________________ to ADJOURN |
13. Communications
Description:
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