July 14, 2023 at 12:30 PM - Regular
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1. CALL TO ORDER
Description:
Mr. David Schaeffer, Board Chairman, will call the meeting to order.
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2. RECORD OF ATTENDANCE (Information)
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3. REVIEW AND CONSIDER APPOINTMENT TO FILL EXPIRED PLACE 5 POSITION ON ESC BOARD OF DIRECTORS (Action and Information)
Description:
The process for filling an expired term for the ESC Board of Directors is outlined in the attachment BBB(LEGAL). The required vacancy notice to all district superintendents was emailed on May 8, 2023, and is included as an attachment.
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4. ADMINISTER OATH OF OFFICE TO PLACE 4 AND PLACE 5 POSITIONS ON ESC BOARD OF DIRECTORS (Information)
Description:
Mr. Justin T. Smith, Place 4 ESC Board of Directors member and Mrs. Kathleen Morris, Place 5 ESC Board of Directors member, will be administered the oath of office by Mr. David Schaeffer, Board Chairman.
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5. REORGANIZATION OF BOARD - ELECTION OF OFFICERS (Action)
Description:
Board Policy BDA(LOCAL) stipulates that at the first meeting following the canvassing of the election, the Board of Directors will reorganize. A Chairperson, vice-chairperson, and secretary shall be elected by a majority vote of the members present and voting.
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6. ANNUAL INFORMATION SECURITY TRAINING FOR 2022-2023 (Information)
Description:
Ms. Jandi Tyson will be present to provide the Information Security Training for 2022-2023 to the Board of Directors, which is required annually by the Department of Information Resources (DIR).
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7. REVIEW AND CONSIDER APPROVAL OF MINUTES (Action)
Description:
A copy of the minutes of April 28, 2023, regular meeting is included in this agenda as an attachment.
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8. REVIEW AND CONSIDER APPROVAL OF HEAD START/EARLY HEAD START CORRECTIVE ACTION PLAN/NONCOMPLIANCE/DEFICIENCY (Action)
Description:
Mrs. Leslie Callhan will discuss the proposed Corrective Action Plan/Noncompliance/Deficiency with the Board of Directors.
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9. REVIEW AND CONSIDER APPROVAL OF HEAD START CARRYOVER REQUEST OF 2021-2022 UNOBLIGATED FUNDS REPROGRAMMING 2023-2024 GRANT YEAR (Action)
Description:
Head Start unobligated funds from 2021-2022 have been requested to carry over to the 2023-2024 grant year. This will be discussed by Mrs. Leslie Callahan.
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10. REVIEW AND CONSIDER APPROVAL OF THE EARLY CHILDHOOD INTERVENTION PERSONNEL RETENTION ALLOCATION (Action)
Description:
The HHSC ECI program has awarded American rescue funds that can be allocated to the program to offer competitive financial incentives to staff, such as retention. The funds can help stabilize and support the Early Childhood Intervention workforce.
We feel a retention stipend based on Years of Service to the program is a great way to show appreciation and provide incentives for all of our employees, especially those who have dedicated their time to the program for many years. |
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11. REVIEW AND CONSIDER HEAD START/EARLY HEAD START TRANSPORTATION WAIVER REQUESTS (Action)
Description:
Mrs. Leslie Callahand will discuss requests from Head Start/Early Head Start districts.
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12. REVIEW AND CONSIDER APPROVAL OF THE ESC BOARD OF DIRECTORS' MEETING SCHEDULE FOR 2023-2024 (Action)
Description:
Listed below is a proposed schedule of Board meeting dates for Board consideration. Special meetings may be called as needed.
Friday, October 27, 2023 Friday, January 19, 2024 Friday, March 22, 2024 Friday, April 26, 2024 Friday, June 28, 2024 Friday, August 30, 2024 |
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13. REGION 16 ESC PROGRAMS AND SERVICES REPORT (Information)
Description:
Program highlights for service areas will be reviewed.
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14. REVIEW AND CONSIDER APPROVAL OF FINANCIAL MATTERS (Action)
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14.A. Financial Reports
Description:
Financial Reports through May 2023 are presented. Questions or observations regarding these reports are invited prior to or during the Board meeting.
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14.B. Investment Report
Description:
The Investment Report for the current fiscal year through May 2023 is included. Questions or observations regarding this report are invited prior to or during the Board meeting.
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15. REVIEW AND CONSIDER APPROVAL OF BUDGET AMENDMENTS AND SPECIAL REVENUE FUNDS FOR 2022-2023 (Action and Information)
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15.A. Proposed Budget Amendments for 2022-2023 (Action)
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15.B. The Special Revenue Funds for 2022-2023 are presented.
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16. REVIEW AND CONSIDER APPROVAL OF PROPOSAL ITEMS (Action)
Description:
In accordance with Board policy, proposals were received for the items presented below. Detailed proposals and recommendations are presented in the attachments.
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16.A. Renovation Proposal
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16.B. Cubicle Replacement
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16.C. Online Learning Program (RFP #OL-06-23)
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16.D. Strong Foundations 2023 (RFP #SF-06-23)
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16.E. Job Order Contracting - RSMeans (TexBuy RFP #023-086)
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17. REVIEW AND CONSIDER APPROVAL OF RESOLUTIONS AMENDING AUTHORIZED REPRESENTATIVES FOR TEXPOOL AND LONE STAR INVESTMENT POOL (Action)
Description:
The purpose of the resolutions is to update the representatives authorized to perform transactions with TexPool and Lone Star Investment Pool on behalf of the Region 16 Education Service Center.
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18. REVIEW AND CONSIDER APPROVAL OF REVISED 2023-2024 COMPENSATION PLAN (Action)
Description:
Mrs. Michelle Wilson will discuss the proposed revised compensation plan for 2023-2024 with the Board of Directors.
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19. PERSONNEL REPORTS (Action and Information)
Description:
Provision is made in the official notification for the calling of a closed session under the provisions of Chapter 551, Subchapter D, Section 551.074 of the Government Code for discussion of items 19, 20 and/or 21. Any action will be taken in open session.
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19.A. Review and Consider Request for New Professional Positions (Action)
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19.B. Employment, Reassignments, Retirements, and Resignations
Description:
Personnel Actions and Summaries are shown as an attachment.
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19.C. Staffing Pattern Report
Description:
The Staffing Pattern Report is presented.
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19.D. Review the Revised Catastrophic Leave Program
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20. EVALUATION AND CONSIDER EMPLOYMENT OF EXECUTIVE DIRECTOR (Action)
Description:
The Board will evaluate the Executive Director and consider employment for September 1, 2023 to August 31, 2024.
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21. EXECUTIVE DIRECTOR'S REPORT (Information)
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21.A. Communications and Correspondence
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21.B. Head Start/Early Head Start Policy Council Meeting Information
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21.B.1. April 26, 2023 - Meeting Agenda and Minutes
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21.B.2. July 12, 2023 - Telephone/Email Vote
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21.C. Strategic Planning Update
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21.D. TEA Update
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21.E. Legislative Update
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21.F. Region 16 Superintendent Update
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21.F.1. Booker ISD - Mr. Michael Lee - Interim
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21.F.2. Bovina ISD - Mr. Sergio Menchaca - named Lone Finalist
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21.F.3. Claude ISD - Interim to be named
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21.F.4. Follett ISD - Ms. Megan Robertson
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21.F.5. Hedley ISD - Ms. Tracey Bell
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21.F.6. Perryton ISD - Mr. Greg Brown - named Lone Finalist
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21.G. Region 16 Superintendent of the Year - Ms. Sheri Blankenship - Hereford ISD
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21.H. Region 16 ESC School Board of the Year - Canadian ISD
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21.I. Region 16 Fall Conference - Shangri La, Afton, OK - September 15-18, 2023
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21.J. ESC Board Training Opportunities
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21.J.1. TASA/TASB txEDCon - Dallas, TX - Kay Bailey Hutchison Convention Center - September 28 - October 1, 2023
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21.J.2. TAESC - South Padre, TX - November 17-19, 2023
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21.K. Next Regular Board Meeting - August 25, 2023 -
10:30 am - Joint Meeting of the Regional Advisory Council and the Region 16 ESC Board of Directors - Lecture Hall 12:00 - Lunch - Mezzanine 12:30 pm - Region 16 ESC Board of Directors' Meeting - ESC Board Room |
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22. ADJOURN (Action)
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