Thursday, October 20, 2022 This meeting is scheduled to begin at 6:00 PM. Due to a Special Meeting of the Board at 4:30, it is possible this regular meeting will be delayed. This regular meeting will not begin prior to 6:00 PM. - Regular Board Meeting
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1. Call to Order and Pledge of Allegiance
Description:
Call to Order. Secretary to the Board will take attendance.
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2. Action: Agenda - Additions, Corrections and Modifications
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3. Public Comments
Description:
Board Policy 2:230. At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the School Board, subject to reasonable constraints. The individuals appearing before the Board are expected to follow these guidelines:
Members of the public may speak during this portion of the meeting. Comments are limited to five minutes. Board members will not respond to public comments or questions during "Public Comments". Should total Public Comments approach or exceed a cumulative time of 30 minutes, the Board may suspend additional Public Comments until immediately prior to the Board and Superintendent Comments portion of the agenda. |
4. Action: Consent Agenda Items
Description:
Board Policy 2:220 The President shall designate a portion of the agenda as a consent agenda for those items that usually do not require extensive discussion before Board action. Upon the request of any Board member, an item will be withdrawn from the consent agenda and placed on the regular agenda for independent consideration. |
4.a. Board Meeting Minutes
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4.b. Bills, Treasurer's Reports, and Financial Documents
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4.c. Personnel Report
Description:
Regular personnel items.
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4.d. Donations/Grants
Description:
Country Financial, care of Dawn Babb, donated $1500 to RCS schools. $250 went to each school plus $250 for the PreK Program.
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4.e. MOU RCESPA/RCS Event/Hourly Stipends 9.3(B)
Description:
The MOU clarifies language in the contract so that employees covered by the RCSEA CBA are required to submit extra duty pay in a timely manner.
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4.f. Intergovernmental Agreement with Ludlow School District Regarding Transportation of a Youth in Care.
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5. Action: Discussion and Possible Approval of Any Items Removed from Consent Agenda
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6. Teaching Assistant Sub Pay
Description:
Increase the teaching assistant sub rate from $100/day to a dollar amount commensurate with placement on the TA salary schedule in the RCESPA with a guaranteed daily minimum of $105/day ($15/hour).
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7. Tentative Tax Levy
Description:
The District is in the process of determining our Tax Levy. At the December Board Meeting, the Board will need to hold a Truth in Taxation Hearing prior to voting on the Tax Levy.
The Tax Levy is the legal mechanism for the District to request that taxes are collected. It is typical that the Tax Levy exceeds the Extension (the amount collected by the county) in order to account for possible errors, miscalculations, or last minute changes. This year, the county estimates a property value increase in RCS of 7.1% with an additional $128,000 in new property. The District is limited in the amount of increase they can receive by the Property Tax Extension Limitation Law (PTELL, also known as Tax Caps). For the first time since the law went into effect in Champaign County, the Consumer Price Index will exceed the maximum extension limit of 5%. This will protect local property tax payers from a large rate increase. In a non-PTELL District, there could be a significantly higher property tax increase. The Tentative Tax Levy is to ask for a net 6.09% increase ($372,716). The likely Extension is estimated as a 5.1% increase ($312,039). The estimated total tax rate for RCS will decrease from 4.6560% to 4.5689%. The numbers provided here are estimates and subject to change prior to Board action at the December meeting.
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8. Approve Kitchen Equipment Bid
Description:
Kitchen equipment bids were due on Tuesday, October 18, 2022. The District received one bid from KEC Design of Champaign. The base bid is $83,192 with an additional pricing sheet for installation materials, installation, and disposal of existing equipment in the amount of $6,594. There is additional electrical work that will need to be done that is not part of this bid process. The Board is asked to approve the bid and additional installation quote from KEC Design in the amount of $89,786.
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9. Change to Employee Health Insurance
Description:
The District's Insurance Committee ) administrators and members of both bargaining units) is recommending a roughly $3,850 monthly expenditure for a "buy down" option in our employee health insurance program. For a relatively small cost, we are reducing the deductible and out-of-pocket maximum giving our employees a much better benefit. The district pays 91% of single employee coverage. Currently, the District pays $501/month/covered employee, and it will increase to $517.79/month/covered employee. This continues the Board's commitment to offer competitive compensation and benefits for our employees. See the attached document for pricing information.
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10. Bus Contract Addendum
Description:
The current contract with First Student did not include costs for summer school and monitors. The Board is asked to authorize the superintendent to enter into an amended agreement with First Student.
Previous (2020-2021) Monitor $93.29 Summer School $465.77 2021-2022 Monitor $98.97 Summer School $494.13 2022-2023 Monitor $101.94 Summer School $508.95 |
11. Information Items
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11.a. FOIA requests.
Description:
10-20-2022 from Advanced Digital. Seeking a copy of our current copier contract.
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11.b. Media
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11.c. Student Discipline Report
Description:
The Board is provided a monthly report detailing student in-school suspension, out-of-school suspensions, and placements in CARE. Due to the student record data contained in this report, this report remains confidential.
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11.d. School Violence Prevention Program (SVPP) Grant Award
Description:
The District was awarded the federal School Violence Prevention Program (SVPP) Grant in the amount of $304,905. Our intended use of the SVPP Grant funds will be to improve school campus security through systems such as panic buttons, new cameras, door alarms, key fob system, hardware for new doors, and various security-related software.
More specifically, the following was written as part of the grant submission: Panic buttons: these will be added as an additional level of communication when the school needs an immediate response from the police for an active shooter. Two- way radio: will be provided for key personnel throughout each building to ensure direct communication during an emergency and drills. They will be used to communicate directly to RPD and for internal communication between various sections of the buildings. Lighting- doesn't impact the safety plan directly but is integral in prevention. Two-way locks- most significant piece that will be written into the comprehensive plan and staff training will be provided to ensure all staff know how to use the locks and they know when to lock down. Door alarms: these will be written into the plan and staff will be trained to understand the process for when a door alarm is triggered and the expectations around ensuring doors are secure at all times.
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11.e. Annually Required Postings / Reports
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11.e.1. Contracts over 25K
Description:
The information in this report has been posted to our website as per statute.
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11.e.2. IMRF Compensation Disclosure
Description:
The information in this report has been posted to our website as per statute.
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11.e.3. EIS Administrator and Teacher Salary and Benefits Report
Description:
The information in this report has been posted to our website as per statute.
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11.f. Property/Casualty/Work Comp Review
Description:
Bushue, the District's risk management consultant, is proceeding with organizing a Request for Proposal related to our Property/Casualty/Work Comp Review. This was last put out for RFP in 2018.
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12. Resume Public Comments As Needed (Public comment will only resume if public comment from earlier in the agenda was tabled due to time constraints.)
Description:
Should the total initial Public Comments during the meeting approach or exceed a cumulative time of 30 minutes, the Board may suspend additional Public Comments until this time. Comments are limited to five minutes. Board members will not respond to public comments during "Public Comments".
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13. Board and Superintendent Comments
Description:
From Scott Woods:
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14. Action: Adjournment
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