January 9, 2023 at 6:00 PM - Reorganization/Regular SCHOOL BOARD MEETING
Agenda |
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1. Call to Order of Organizational and Regular Meeting and roll call of Board Member attendance
Description:
The current Clerk will call the roll.
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1.1. Consider approval of agenda
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1.2. Conduct the ceremonial Acceptance and Oath of Office for Jeff Sundquist, Lisa Peratalo, Wayne LaBine and Jake Castle
Description:
The current Clerk should administer a ceremonial Acceptance & Oath of Office for the newly elected board members. They have already signed the Oath of Office, stating "I swear/affirm that I will support the Constitution of the United States and of this state, and that I will discharge faithfully the duties of the office of school board member of Independent School District No. 319 to the best of my judgment and ability."
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1.3. School Board reorganization
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1.3.1. Select Chair
Description:
The acting Chair (Peratalo) should ask for nominations for the 2023 Chair position. The Chair should ask three times for additional nominations and then declare the nominations closed. The acting Chair will call for a roll call vote. The elected Chair will preside over the remainder of the meeting and will need to sign paperwork after the meeting.
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1.3.2. Select Vice-Chair
Description:
The 2023 Chair should ask for nominations for the Vice-Chair position. The Chair should ask three times for additional nominations and then will declare the nominations closed. The Chair will call for a roll call vote. The Chair should declare the elected Vice-Chair after the election is complete.
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1.3.3. Select Clerk
Description:
MSBA called attention to the rules regarding Clerk/Treasurer, indicating the Officers of Clerk and Treasurer cannot be combined.
The 2023 Chair should ask for nominations for the Clerk position. The Chair should ask three times for additional nominations and then declare the nominations closed. The chair will call for a roll call vote. The Chair should declare the elected Clerk after the election is complete. The Clerk will need to sign paperwork after the meeting. |
1.3.4. Select Treasurer
Description:
The 2023 Chair should ask for nominations for the Treasurer position. The Chair should ask three times for additional nominations and then declare the nominations closed. The chair will call for a roll call vote. The Chair should declare the elected Treasurer after the election is complete. The Treasurer will need to sign paperwork after the meeting. |
1.4. Consider Committee appointments for 2023
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1.4.1. Activities Committee (2 Members)
Description:
This will be a combination of NK Collaborative and NK Collaborative for Activities. The current members: Barb Kalmi and Joe Dasovich and Lisa Peratalo and Bill Hendricks.
Propose for Activities Committee to meet Quarterly with the Activities Director leading these meetings. |
1.4.2. Finance and Facilities (2 Members)
Description:
Propose to combine Finance and Facilities with Health and Safety. Propose for this committee to meet quarterly.
Current: Jeff Sundquist and Bill Hendricks-Finance and Facilities Jeff Sundquist and Bill Hendricks-Health and Safety |
1.4.3. World's Best Workforce (2 Members)
Description:
Current: Barb Kalmi and Joe Dasovich
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1.4.4. Negotiations Committee (2 Members for Ed MN, AFSCME, and Administration)
Description:
Current:
Ed MN-Barb Kalmi and Joe Dasovich AFSCME-Lisa Peratalo and Bill Hendricks Administration-Lisa Peratalo and Joe Dasovich |
1.4.5. Meet and Confer (2 Members)
Description:
Current: Barb Kalmi and Joe Dasovich
This committee meets with Ed MN four times throughout the school year. |
1.4.6. RAMS and ALI(1 Member)
Description:
Current: Barb Kalmi
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1.4.7. IASC (1 Member and Alternate)
Description:
Current: Barb Kalmi
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1.4.8. Infinity Online Governing Board (1 Member)
Description:
Current: Barb Kalmi
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1.4.9. MN State High School League (1 Member)
Description:
Current: Bill Hendricks
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1.4.10. Legislative Liaison (1 Member)
Description:
Current: Lisa Peratalo
Legislative Liaison will replace the MN School Board representative position. |
1.4.11. Community Library Board (2 Members)
Description:
Current: Lisa Peratalo and Joe Dasovich
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1.4.12. Community Education Advisory Council (1 Member and Alternate)
Description:
Current: Barb Kalmi with Joe Dasovich as Alternate
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1.5. Designations
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1.5.1. Consider Posting places for Meeting Dates and Special Meetings
Description:
Set the meeting dates and publish/post the regular meeting schedule. There is no need to post the meeting agendas. Special meetings are different. I recommend the official posting locations in the hallway outside the district office and the school district website.
Note FYI only: The process of posting all meetings at the beginning of the year is sufficient with MSBA. The only time the agenda needs to be posted 3 days in advance is for Special meetings. |
1.5.2. Consider the Regular Board Meeting Schedule
Description:
Current:
Regular Meetings are the 3rd Monday of the month. |
1.5.2.1. Consider Committee Meetings
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1.5.3. Authority for Electronic Transfer of Funds
Description:
Authorize Dr. Rae Villebrun as Superintendent, Denise Wahlgren as Business Manager, and Colleen Poderzay as Payroll.
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1.5.4. Designate Official District Depositories
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1.5.4.1. American Bank/American Bank of Nashwauk
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1.5.4.2. MSDLA Fund Plus
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1.5.4.3. PMA/MN Trust
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1.5.4.4. Associated Trust
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1.5.4.5. Wells Fargo Trust
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1.5.5. Designate Official School District Publication
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1.5.5.1. Scenic Range News Forum
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1.5.6. Designate Legal Firms authorization of Superintendent to engage as necessary
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1.5.6.1. Colosimo, Patchin, and Brunfelt LTD
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1.5.6.2. Ratwick, Rosak, and Maloney P.A.
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1.5.6.3. Knutson, Flynn, Deans P.A.
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1.5.6.4. Guests
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1.5.7. Consider Mileage Reimbursement Rate
Description:
As of January 1, 2023, the IRS mileage rate is $0.655 per mile. I recommend setting the mileage reimbursement rate for 2023 as "the current IRS rate for all employees unless a contract is in place stipulates differently."
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1.5.8. Consider School Board Salaries and Benefits
Description:
Current:
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1.6. Approval of Minutes
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1.7. Public Comments
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1.8. Consent Agenda
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1.8.1. Resignation of School Board member Joe Dasovich
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1.9. Reports to the School Board
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1.9.1. Verbal Superintendent Report
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1.9.2. Verbal Principal Report
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1.9.3. Board Development/Committee Reports
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1.10. New Business
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1.10.1. Superintendent Evaluation
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1.10.2. Request Approval of Annual 403-B Elections Notice
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1.10.3. Consider an appointment to fill school board vacancy
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1.11. Old Business
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1.11.1. Final reading for the following policies:
524 Internet Acceptable Use and Safety Policy 701 Establishment and Adoption of School District Budget 702 Accounting 703 Annual Audit 704 Development and Maintenance of an Inventory of Fixed Assets and a Fixed Asset Accounting System 705 Investments 713 Student Activity Accounting 714 Fund Balance 720 Vending Machines 721 Uniform Grant Guidance Policy Regarding Federal Revenue Sources 722 Public Data Request/Form 801 Equal Access to School Facilities/Form 802 Disposition of Obsolete Equipment and Material 805 Waste Reduction and Recycling 806 Crisis Management Policy 807 Health and Safety 901 Community Education 902 Use of School District Facilities 904 Distribution of Materials on School District Property by Nonschool Persons 905 Advertising 906 Community Notification of Predatory Offenders 907 Rewards |
1.11.2. Board Comments
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1.11.2.1. Upcoming Meetings:
January 12 and 13 MSBA Conference in Minneapolis January 26 RAMS February 7 IASC Board of Directors February 13 Regular Board meeting |
1.12. Adjourn
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