January 9, 2017 at 7:00 PM - SCHOOL BOARD ORGANIZATIONAL MEETING
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1. Call to Order -- Rob Mathias, Chair
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2. Pledge of Allegiance
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3. Roll Call of Attendance --
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4. Administer the Oath of Office- Rob Mathias
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5. Is there any New Business to be added to the Agenda?
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6. Approve the Agenda
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7. Organization of the School Board for 2017.
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7.A. Election of office of a Chairperson
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7.B. Election of Office of a Vice Chair
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7.C. Election of a Clerk
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7.D. Election of a Treasurer
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7.E. Consider/Approve Sheila Gossman as Board Secretary to take minutes at School Board meetings. DECISION
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7.F. Consider/Establish salaries for School Board members. Salaries for 2016 were $2,200 for the Board Chairperson, Directors received $1,900. DECISION
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7.G. Consider/Approve the dates, places, and times of regular School Board meetings and Work Sessions. ATTACHMENT/DECISION
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8. Consent Items: DECISION
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8.A. Consider/Approve Minutes from the December 12, 2016, School Board Meeting and Special Board Meeting on December 16, 2016. ATTACHMENT
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8.B. Consider/Approve Renita McCabe-Irvin's FMLA request beginning January 9, 2017-January 26, 2017. / ATTACHMENT
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8.C. Consider/Approve Tim Malone's request to add Dawn Miller-Volunteer Assistant Varsity Coach for Girls Basketball and Courtney Severson-Volunteer Assistant Girls Gymnastics to the Volunteer Coaches list. Neither of these positions are paid positions for the District.
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8.D. Consider/Approve Tim Malone's recommendation to hire Luke Lonien as JH Boys Basketball Flex Coach on a PRO-Rata basis. Mr. Lonien's start date will be December 19th, 2016, and he is also a practice coach when necessary. Pay will be per stipend as set by Schedule C and per explanation at $1443.50. / ATTACHMENT
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8.E. Consider/Approve Steve Gibbs' recommendation to hire Veronica Lawrenz as a 1.0 FTE Long Term Substitute English Teacher at Stewartville Middle School. Ms. Lawrenz will be hired on the BA lane step 3 of the Master Agreement plan at $19,474.00. Ms. Lawrenz's start date will be January 30, 2017. / ATTACHMENT
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8.F. Designate legal depositories for school district funds. It is recommended that Bremer Bank of Stewartville be designated as the primary depository for checking accounts and that Wells Fargo Bank of Stewartville and Rochester be designated as secondary depositories for investments.
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8.G. Authorize the Superintendent, Business Director, or the School Board Treasurer to make wire transfers of funds for the purpose of investments.
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8.H. Authorize the Superintendent or Business Director, to issue checks, electronic funds transfer, and wire transfers between board meetings with payments of same to be approved by the School Board at the next meeting at which payment of claims is approved.
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8.I. Authorize the Superintendent or Business Director to invest funds not needed for current expenses, with investments to be approved at the next School Board meeting at which payment of claims is approved.
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8.J. Determine the amount of the employee surety bonds. It is recommended that the amount continue to be $50,000.00.
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8.K. It is recommended that the following statutory duties of the clerk be delegated to the administrative staff: the keeping of the book of minutes of all School Board meetings, the preparation of reports that shall include the condition and value of school property, receipts and disbursements in detail and such other financial matters as may be called for by the Minnesota Department of Education, the length of the school term and the enrollment and attendance by grades, and the names and post office addresses of all directors and other officers, and such other items of information as may be called for by the Commissioner of Education.
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8.L. Approve the authorization for the use of facsimile and bitmap signatures of the 2017 officers on payroll and voucher checks in accordance with the provisions of M.S. 47.41 and 47.42.
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8.M. Designate the "Stewartville Star" as the official newspaper of the school district.
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8.N. Authorize the Superintendent and Business Director to sign Student Activity Fund checks with two signatures needed for withdrawal.
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8.O. Authorize the Superintendent, Business Director, Executive Assistant/HR Technician and the 2017 School Board Treasurer to have access to the school district's safety deposit box at Wells Fargo Bank, Stewartville.
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8.P. Designate the Central Education Center area as a posting place for notices of meetings of the Stewartville School Board.
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8.Q. Approve the Minnesota School Board Association membership for the year 2017.
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8.R. Approve employee participation in current tax sheltered annuities for the year 2017.
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8.S. Establish mileage rate for school business. It is recommended that the IRS approved rate of $0.535 be used for the year 2017.
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9. Aim 1: High Student Achievement
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10. Aim 2: A Safe, Welcoming, Engaging Learning Environment
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11. Aim 3: Effective and Efficient Operations
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11.A. Consider/Adopt a Resolution Designating a School District Attorney. Joseph Langel of Ratwik, Roszak and Maloney of Minneapolis and Steven Corson of Corson Law Office of Stewartville are recommended./ ATTACHMENT/ DECISION
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11.B. Consider the designation of representatives to the Minnesota State High School League for the year 2017. Governing Board Representative:_____________________; School Representative - Dr. David Thompson; Boys'/Girls' Representative and Speech Activities - Tim Malone; Music Activities - Jessica Honsey) (2016 representatives were as follows: governing board representative – Todd Emanuel; school representative - Dr. David Thompson; boys' sports representative – Tim Malone; girls' sports and speech activities representative - Tim Malone; and music activities - Jessica Honsey) DECISION
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11.C. Consider/Appoint board members to the following committees:
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11.C.1. Appoint a board member(s) to the Community Education Advisory Committee for the year 2017. (2016 Angela Payton)
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11.C.2. Appoint board member(s) to serve on the Building Construction & Facilities Committee for the year 2017. (2016 Rob Mathias, Tara Stockman)
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11.C.3. Appoint board member(s) to serve on the Negotiations Committee for the year 2017. (2016 Rob Mathias, Tara Stockman, Dean Mikel)
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11.C.4. Appoint board member(s) to serve as liaison with the High School Student Council for the year 2017. (2016 Todd Emanuel)
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11.C.5. Appoint board member(s) to serve as the SEE representative for the year 2017. (2016 Lori Miller-Beach and Joe Waugh)
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11.C.6. Appoint board member(s) to serve on the Bonner/Central Parent Advisory Committee for the year 2017. (2016 Angela Payton)
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11.C.7. Appoint board member(s) to serve on the Finance Committee for the year 2017. (2016 Tara Stockman, Angela Payton, Rob Mathias)
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11.C.8. Appoint board member(s) to serve on the ZED Governing Board for the year 2017. (2016 Rob Mathias)
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11.C.9. Appoint board member(s) to serve on the Health and Safety Committee for the year 2017. (2016 Todd Emanuel)
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11.C.10. Appoint board member(s) to serve on the District Advisory Committee for the year 2017. (2016 Rob Mathias)
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11.C.11. Appoint board member(s) to serve on the District Wellness Committee for the year 2017. (2016 Lori Miller-Beach & Joe Waugh)
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11.C.12. Appoint board member(s) to serve on the Policy Review Committee for the year 2017. (2016 Angela Payton, Dean Mikel & Lori Miller-Beach)
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11.C.13. Appoint board member(s) to serve on the Meet and Confer Committee for the year 2017. (2016 Rob Mathias and Lori Miller-Beach.)
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11.D. Review Treasurer's Report November 2016-Dan Schroeder /ATTACHMENT
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12. ZED Building Resolution Review/ INFORMATION
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13. 2017-2018 School Calendar Option / INFORMATION
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14. Adjourn
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